We are looking for a highly organized and detail-oriented Executive Business Coordinator to provide essential support to our Managing Director and oversee the smooth operation of daily business functions. This role combines elements of executive assistance, financial administration, office management, and technology optimization. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and a keen interest in leveraging technology to enhance efficiency.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Managing Director, including managing schedules, organizing meetings, and preparing reports.<br>• Assist with client communications, follow-ups, and after-sales care to maintain strong relationships.<br>• Oversee financial tasks such as invoicing, accounts receivable/payable, and reconciling financial records.<br>• Coordinate with external bookkeepers to prepare financial summaries and ensure accurate billing and collections.<br>• Manage the day-to-day operations of the office, including supply inventory, vendor services, and equipment maintenance.<br>• Maintain secure and organized digital and physical records, ensuring compliance with organizational standards.<br>• Build and nurture relationships with clients and suppliers, addressing inquiries and coordinating onboarding processes.<br>• Identify and implement automation tools to streamline invoicing, document management, and communication workflows.<br>• Stay informed about emerging technologies and recommend solutions to improve business processes.<br>• Ensure all compliance requirements, such as inspections and certifications, are met in a timely manner.

<p>• Minimum of 3–5+ years of experience in office administration, Sales Coordination, Executive Support, or a similar role.</p><p>• Proficiency in Microsoft Office Suite and familiarity with bookkeeping software.</p><p>• Strong organizational skills with a detail-oriented and proactive approach to tasks.</p><p>• Excellent communication skills, both written and verbal, with the ability to build positive relationships.</p><p>• Demonstrated ability to adopt and implement AI and automation tools to improve workflows.</p><p>• A warm, approachable communicator who enjoys working with others and contributing to a positive team culture.</p><p>• Knowledge of compliance requirements and experience managing financial records is an asset.</p><p>• Background working in entrepreneurial, small to mid-sized companies will be viewed as a strong advantage.</p><p>• Ability to handle multiple priorities while maintaining a high level of accuracy and professionalism.</p>

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