345 Results for Administrative Coordinator Jobs in Usa

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Administrative Assistant

Mountain Top, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily front office operations in Ohio. This is a Contract to Hire position suited for someone who enjoys keeping records organized, managing document flow, and creating a welcoming experience for visitors. The role is based within the construction industry and requires strong administrative skills, accuracy, and the ability to handle routine office tasks efficiently. Responsibilities:• Welcome visitors and provide attentive front desk support for daily office activity.• Organize, retrieve, and maintain accounts payable invoice files to ensure records are easy to access.• Scan paper documents and upload or store them accurately in the appropriate filing systems.• Keep administrative records orderly and up to date to support smooth office operations.• Assist with general clerical duties such as document handling, sorting, and record management.• Support the team by maintaining an organized reception and administrative workspace.
2026-11-11T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient work environment. This role is responsible for handling a variety of administrative tasks, including scheduling, correspondence, filing, and data entry. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.They will serve as a key point of contact for internal staff, clients, and visitors while providing excellent customer service. This position requires strong communication skills, proficiency with office software, and the ability to work independently as well as part of a team.
2026-11-10T00:00:00Z

Administrative Assistant

Halethorpe, MD
onsite
Temporary / Contract
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-11-06T00:00:00Z

Administrative Assistant

Reading, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team. Responsibilities:<ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Senior Administrative Assistant to support daily office operations and provide attentive service to staff and the public in Indianapolis, Indiana. This Contract position requires someone who can manage sensitive records, handle administrative tasks with accuracy, and communicate clearly in a fast-paced environment. The ideal candidate brings strong judgment, discretion, and a customer-focused approach while helping maintain efficient badging and access-related processes. Responsibilities:• Maintain and organize both digital and paper files related to administrative activities, personnel documentation, stakeholder communications, and airport badging records required by federal guidelines.• Assist visitors, employees, and new applicants by explaining procedures, answering questions, and guiding them through the badging process with care.• Enter, update, and verify information in electronic record systems to ensure data accuracy, completeness, and timely access to documentation.• Support front-office operations by handling clerical duties such as correspondence management, document preparation, and general administrative coordination.• Represent the airport effectively by delivering attentive customer service and fostering a welcoming experience for internal and external contacts.• Use sound judgment when evaluating situations, responding to urgent issues, and escalating concerns appropriately when needed.• Build productive working relationships with colleagues, airport personnel, and external agencies to support smooth day-to-day operations.• Carry out additional administrative or program-related tasks as assigned to meet department needs.
2026-11-10T00:00:00Z

Administrative Assistant

Salem, NH
onsite
Permanent / Full Time
44000 - 45000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion. Responsibilities: • Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly. • Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats. • Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness. • Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors. • Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers. • Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed. • Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards. • Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively. • Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.
2026-11-10T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization in Bronx, New York. This Contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting internal staff with service-related needs, and ensuring information is maintained accurately. The role follows a standard 8:00 AM to 5:00 PM schedule and offers an opportunity to contribute to a busy office environment through strong coordination and attention to detail. Responsibilities: • Provide responsive administrative support to team members and help address day-to-day service requests across the office. • Maintain accurate records by entering, reviewing, and updating information in company databases and tracking systems. • Coordinate incoming and outgoing mail, deliveries, and packages to help keep office operations running smoothly. • Assist with general office projects and routine clerical tasks as assigned to support departmental needs. • Organize documents, correspondence, and administrative materials so they are easy to access and properly filed. • Communicate professionally with internal staff to resolve questions and support efficient workflow throughout the office.
2026-10-29T00:00:00Z

Administrative Assistant

Hopkins, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a busy team. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, appointments, and maintain calendars for team members</li><li>Assist with maintaining office supplies and coordinating office-related needs</li><li>Organize and maintain electronic and physical filing systems</li><li>Support special projects and departmental initiatives as assigned</li><li>Greet visitors and assist with general front office responsibilities</li><li>Perform a variety of clerical and administrative tasks to support daily operations</li></ul>
2026-11-10T00:00:00Z

Administrative Assistant

Sheboygan Falls, WI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to provide day-to-day support for an accounting team in Sheboygan Falls, Wisconsin. This Long-term Contract position is well suited for someone who enjoys structured office work, maintains strong accuracy, and can stay productive while handling routine administrative assignments. The role focuses on document processing, system updates, and clerical support, and prior accounting experience is not required. Responsibilities: • Process and scan accounts payable and capital-related documents each day to maintain organized digital records. • Enter payment and voucher information into the company system with a high level of accuracy and consistency. • Update completed work items in the internal platform by marking tasks and jobs as finished. • Assist the accounting team with administrative backlogs, file handling, and document organization. • Perform clerical support activities such as reviewing paperwork, preparing records, and managing routine office documentation. • Spend a significant portion of the day on scanning activities while balancing data entry and general administrative tasks. • Help maintain accurate records by verifying entered information and supporting orderly document management processes.
2026-11-12T00:00:00Z

Administrative Assistant

Kansas City, MO
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities. Responsibilities: • Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly. • Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation. • Perform background and reference screening in alignment with established housing guidelines and organizational standards. • Maintain organized applicant files and enter information accurately into office and property management records. • Track waitlists and available units to help support timely placement and occupancy coordination. • Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner. • Apply Fair Housing standards and internal policies consistently throughout the selection and approval process. • Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience. • Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
2026-11-12T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
17 - 19 USD / Hourly
We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff. Responsibilities:• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.
2026-11-10T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience. • Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages. • Coordinate weekly meeting lunches by placing orders and arranging pickup when needed. • Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly. • Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems. • Perform administrative support tasks that require careful review and assembly of workpapers and related calculations. • Help maintain daily office readiness by opening the workplace according to scheduled business hours. • Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries. • Support data entry and other clerical duties with accuracy and attention to detail. • Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
2026-11-03T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Our client is seeking a highly organized and dependable Administrative Assistant to support daily office operations, recruitment coordination, and general administrative functions. This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a key resource for both internal teams and external stakeholders. The Administrative Assistant will help ensure efficient day-to-day operations by coordinating schedules, supporting hiring activities, managing office needs, and providing administrative assistance across the organization. Success in this role requires strong organizational skills, attention to detail, professionalism, and the ability to anticipate needs and adapt to changing priorities. Key Responsibilities Coordinate interviews and meetings, including scheduling across multiple calendars and time zones. Serve as a primary point of contact for candidates, ensuring a detail oriented and positive experience throughout the hiring process. Maintain and update applicant tracking systems, databases, and other internal records. Support daily office operations, including supply management, vendor coordination, deliveries, and visitor reception. Assist with company meetings, team events, and other organizational activities. Provide administrative support such as calendar management, travel coordination, document preparation, meeting notes, and follow-up tracking. Monitor priorities, identify potential scheduling conflicts, and proactively address issues before they arise. Handle confidential information with discretion and professionalism. Support special projects and perform additional administrative duties as needed.
2026-10-26T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one. Responsibilities: • Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately. • Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties. • Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved. • Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy. • Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently. • Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently. • Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
2026-11-04T00:00:00Z

Administrative Assistant

Carson City, NV
onsite
Temporary / Contract
19 - 21 USD / Hourly
Seeking a detail-oriented Administrative Assistant for a long-term contract opportunity in Carson City. This role supports daily office operations, records management, and administrative functions while assisting staff and leadership with a variety of administrative tasks. The ideal candidate will maintain accurate records, coordinate administrative processes, prepare documentation, and ensure efficient office operations while effectively managing multiple priorities in a professional office environment. Key Responsibilities<ul><li>Prepare, edit, and distribute correspondence, reports, forms, and other documents.</li><li>Manage calendars, schedule meetings, and coordinate meeting logistics.</li><li>Maintain electronic and physical records in accordance with established policies and procedures.</li><li>Enter, update, and verify information within databases and tracking systems.</li><li>Process applications, forms, invoices, and other administrative documentation.</li><li>Compile data, generate reports, and assist with special projects and program activities.</li><li>Monitor deadlines and support departmental workflow and compliance requirements.</li><li>Communicate with staff, government agencies, community partners, and members of the public regarding administrative matters.</li><li>Assist with records retention, document management, and other office support functions.</li></ul>
2026-11-11T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Position OverviewOur client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.Key Responsibilities<ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul>
2026-11-04T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work. Key Responsibilities:<ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul>
2026-11-11T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details. Key Responsibilities:<ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul>
2026-11-11T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects. Responsibilities: • Maintain and update departmental records, databases, and internal files to ensure information remains complete and current. • Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy. • Support the transfer of information into inventory management tools by preparing, entering, and verifying data. • Process purchase orders and assist with related documentation to help keep transactions organized and on schedule. • Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team. • Partner with department leaders to confirm records are correct, organized, and aligned with current business needs. • Contribute to special assignments and take on additional office support duties as priorities change. • Assist with general front-office and communication tasks, including handling inbound calls when needed.
2026-11-07T00:00:00Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
28 - 32 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately. • Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence. • Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks. • Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency. • Coordinate office meal orders and help manage related logistics for staff needs and team gatherings. • Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination. • Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy. • Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
2026-11-13T00:00:00Z

Administrative Assistant

Beaverton, OR
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.Key Responsibilities:<ul><li>Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.</li><li>Organize, maintain, and audit files and documentation for accuracy and compliance.</li><li>Cross-reference and review documents to identify discrepancies and ensure data integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li><li>Prepare reports, presentations, meeting agendas, and supporting materials.</li><li>Coordinate communications through email, phone, and other correspondence.</li><li>Schedule meetings, assist with calendar management, and support special projects as needed.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul>Required Software Skills:<ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul>Top Qualifications:<ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>High level of professionalism, sound judgment, and confidentiality.</li></ul>Preferred Experience:<ul><li>Previous experience supporting an executive, director, or senior leader.</li><li>Experience working in a manufacturing, operations, or industrial environment is a plus.</li></ul>
2026-11-13T00:00:00Z

Administrative Assistant

Bohemia, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and helping a growing team stay on track. The right candidate will bring strong communication skills, accuracy in clerical tasks, and the ability to manage multiple priorities in a busy office setting. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming phone calls, directing inquiries to the appropriate team members in a courteous and efficient manner. • Provide day-to-day administrative support to office leadership by preparing documents, organizing files, and maintaining orderly records. • Enter, update, and verify data in internal systems with a high level of accuracy and attention to detail. • Assist with general reception coverage, including monitoring the front desk and ensuring a welcoming office experience for guests and staff. • Coordinate routine office tasks such as scheduling, correspondence, and document handling to keep operations running smoothly. • Support the office manager with a variety of clerical and administrative assignments driven by team growth and increased workload. • Maintain organized office materials and help ensure administrative processes are completed on time and with consistency.
2026-11-13T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
27.5 - 29.5 USD / Hourly
We are looking for an Administrative Assistant to support campsite reservation operations and general office coordination in Concord, California. This contract to hire opportunity is ideal for someone who enjoys balancing customer service, detailed recordkeeping, and day-to-day administrative support in a fast-paced environment. The role will serve as a key point of contact for members, assist with reservation activity and camp communications, and help maintain organized office processes that support smooth operations. Administrative Assistant - Camp Responsibilities:• Process camp reservation requests and respond to all member inquiries.• Manage, assign, and oversee reservations, including the annual lottery for two California campsites.• Review and authorize reservation refunds when appropriate.• Document, track, and address issues reported by camp hosts or members, elevating concerns to the Office Manager or President as needed.• Process charges for cabin cleaning when reported and documented by camp hosts.• Support camp hosts and escalate operational concerns to management when necessary.• Maintain and manage camp waitlists and fill vacancies promptly.• Prepare and reconcile daily logs for reservations, payments, and cancellations.• Approve, document, and notify hosts of upcoming service animal accommodations.• Prepare and distribute reservation forms, brochures, and updated camp flyers.• Review the website regularly and submit updates to the Director of Marketing.• Maintain the Camps Desk manual• Maintain all records related to reservations, cancellations, refunds, and complaints.• Coordinate work party dates, assignments, and communications with camp hosts.• Assist the President with tasks supporting the successful operation of all camps.• Communicate last-minute reservation changes to camp hosts as needed.• Promote union membership.• Collaborate with management and IT to improve camp procedures.• Update the annual calendar of special events with the Office Manager and President before posted on website.• Reserve cabins that are required for management inspections before the new calendar year is posted on website.• Prepare and submit articles for company bulletin. Additional Administrative Responsibilities:• Create camp certificates upon request from the Office Manager or Director of Marketing.• Process retiree payments as time permits.• Collaborate with staff to develop and implement improvements to office operations.• Pick up and process mail in the absence of Administrative Support personnel.• Provide administrative support to the office as needed.• Attend New Hire Orientation (NHO) approximately once per month. If you are interested in the Administrative Assistant role, please apply today!
2026-11-13T00:00:00Z

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345 results for Administrative Coordinator in Usa