<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>

<ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>Proven experience in administrative support roles, preferably at the executive level.</li><li>• Proficiency in managing calendars and coordinating travel arrangements.</li><li>• Strong skills in handling confidential documents and preparing meeting materials.</li><li>• Familiarity with teleconference and video conferencing platforms such as WebEx and Microsoft Teams.</li><li>• Competence in using Oracle or similar systems for expense processing.</li><li>• Excellent organizational and multitasking abilities to manage office supplies and mail distribution.</li><li>• Experience in event planning, including vendor communication and budget tracking.</li><li>• Strong communication skills to effectively collaborate with internal teams and external vendors.</li></ul>

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