We are looking for a highly skilled Senior Administrative Assistant to join our team in Geismar, Louisiana. In this role, you will provide comprehensive administrative support to an operations manager and a large department, ensuring seamless day-to-day operations. This is a long-term contract position, offering an excellent opportunity for someone who thrives in a fast-paced environment and excels in multitasking. Responsibilities: • Manage complex calendars, including scheduling meetings, appointments, and events for the operations manager and department staff. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for team members. • Prepare and submit expense reports, ensuring accuracy and compliance with company policies. • Assist with invoice processing and requisition submissions, collaborating with the finance department when necessary. • Provide operations support by uploading certification packages and managing departmental documentation. • Organize and facilitate team events, including planning lunches, dinners, and special occasions. • Respond promptly to requests for computer-based assistance, such as scanning documents, sending correspondence, and handling reimbursements. • Support the team with administrative tasks, including drafting letters, scheduling conference calls, and maintaining records. • Adapt quickly to changing priorities and tasks to meet the needs of the department. • Deliver high-quality results consistently while maintaining attention to detail and accuracy.

• A minimum of 5 years of experience in administrative assistance or a related role. • Proficiency in calendar management and scheduling tools. • Strong skills in Microsoft Excel and Word. • Familiarity with Concur Expense and other expense reporting systems. • Demonstrated ability to coordinate travel arrangements and manage logistics effectively. • Experience in supporting operations teams and handling large workloads. • Exceptional organizational skills and the ability to multitask efficiently. • Strong communication skills and the ability to work collaboratively with diverse team members.

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Geismar, LA
onsite
Temporary
33.00 - 35.00 USD / Hourly
We are looking for a highly skilled Senior Administrative Assistant to join our team in Geismar, Louisiana. In this role, you will provide comprehensive administrative support to an operations manager and a large department, ensuring seamless day-to-day operations. This is a long-term contract position, offering an excellent opportunity for someone who thrives in a fast-paced environment and excels in multitasking. Responsibilities: • Manage complex calendars, including scheduling meetings, appointments, and events for the operations manager and department staff. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for team members. • Prepare and submit expense reports, ensuring accuracy and compliance with company policies. • Assist with invoice processing and requisition submissions, collaborating with the finance department when necessary. • Provide operations support by uploading certification packages and managing departmental documentation. • Organize and facilitate team events, including planning lunches, dinners, and special occasions. • Respond promptly to requests for computer-based assistance, such as scanning documents, sending correspondence, and handling reimbursements. • Support the team with administrative tasks, including drafting letters, scheduling conference calls, and maintaining records. • Adapt quickly to changing priorities and tasks to meet the needs of the department. • Deliver high-quality results consistently while maintaining attention to detail and accuracy.
2025-12-02T15:27:20Z

Sr. Administrative Assistant Job in Geismar | Robert Half