We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Seattle, Washington. In this long-term contract role, you will play a vital part in supporting HR functions and ensuring smooth office operations. This position offers an excellent opportunity to contribute to employee relations, onboarding processes, and administrative tasks in a dynamic and organized environment.<br><br>Responsibilities:<br>• Conduct reference checks and assist with onboarding processes to support new hires.<br>• Maintain accurate employee records while ensuring confidentiality and compliance with organizational policies.<br>• Provide administrative support by organizing files, scheduling meetings, and handling correspondence.<br>• Foster positive employee relations by maintaining open communication and assisting in resolving workplace concerns.<br>• Oversee office supply inventory, manage vendor relationships, and coordinate facility logistics.<br>• Draft documents, create spreadsheets, and manage communication using Microsoft Office tools such as Word, Excel, and Outlook.<br>• Ensure professionalism and discretion when handling sensitive HR and office-related information.<br>• Collaborate with various teams to streamline office operations and promote an inclusive workplace environment.
<p>Robert Half is seeking a highly organized <strong>Logistics Analyst</strong> to join our client in Columbus, OH. This client is a leading company in its industry, renowned for delivering top-quality services in supply chain solutions. This is an exciting opportunity for individuals with strong communication skills, attention to detail, and the ability to thrive in fast-paced environments.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As a Logistics Analyst, you will play a pivotal role in supporting day-to-day operations. Responsibilities include:</p><ul><li>Coordinating and tracking orders to ensure timely and efficient delivery of goods.</li><li>Managing shipping and transportation schedules.</li><li>Communicating with vendors, suppliers, and clients to resolve delivery and logistics issues.</li><li>Maintaining accurate documentation, such as invoices, shipping manifests, and purchase orders.</li><li>Using logistics software systems to manage shipments and inventory tracking.</li><li>Preparing reports on inventory levels, transportation costs, and other performance metrics.</li><li>Assisting with administrative tasks including data entry, filing, and responding to email inquiries.</li><li>Collaborating with different departments to streamline processes and mitigate supply chain issues.</li></ul>
<p>We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership. In this contract to hire position, you will play a critical role in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. This opportunity is based in Jeffersontown, Kentucky, and is ideal for someone with exceptional organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex calendars, including scheduling appointments and meetings for executives.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</p><p>• Handle correspondence on behalf of executives, ensuring clarity and professionalism.</p><p>• Assist with expense reporting by tracking expenditures and preparing detailed reports.</p><p>• Support the preparation and coordination of executive meetings, ensuring all materials are ready and logistics are handled.</p><p>• Perform administrative tasks such as document management, filing, and responding to inquiries.</p><p>• Maintain accurate accounting entries and records related to departmental operations.</p><p>• Proactively address scheduling conflicts and prioritize tasks to meet deadlines.</p><p>• Collaborate with other team members to ensure smooth workflow and communication.</p>
<p>Robert Half has teamed up with a premier client on their search for a thorough Payroll & Benefits Coordinator. In this role, you will be responsible for the accurate and timely processing of payroll, benefits administration, and ensuring compliance with federal state, and local laws, auditing payroll, assisting with onboarding and exit interviews, maintaining accurate PTO records, processing wage garnishments, and managing the employee benefits program. We are looking for a Payroll & Benefits Coordinator who possess a high level of confidentiality, excellent organization and communication skills, and strong data analysis abilities.</p><p> </p><p>Major Responsibilities</p><ul><li>Process bi-weekly payroll using ADP Workforce Now</li><li>Maintain and audit payroll records and reports for compliance and accuracy</li><li>Administer employee benefits programs</li><li>Process enrollments, changes, and terminations in benefits systems</li><li>Respond to employee inquiries regarding payroll and resolve disputes</li><li>Support annual open enrollment communications</li><li>Maintain employee records in HRIS and ensure data integrity</li><li>Support HR projects and initiatives related to compensation, benefits, and compliance</li></ul>
We are looking for a friendly and organized Front Desk Coordinator to join our team on a short-term contract basis in Huntington, New York. In this role, you will serve as the first point of contact for customers, ensuring a welcoming and attentive experience. This is a contract position lasting 1-2 weeks, ideal for individuals who excel at customer service and administrative tasks.<br><br>Responsibilities:<br>• Greet customers warmly upon arrival and make them feel welcome.<br>• Offer refreshments, such as water or coffee, to enhance the customer experience.<br>• Assist customers by promptly connecting them to a sales representative.<br>• Handle incoming calls through a multi-line phone system with professionalism and efficiency.<br>• Maintain a clean and organized reception area to ensure a positive impression.<br>• Provide accurate information to customers regarding services and inquiries.<br>• Collaborate with team members to ensure seamless communication and service delivery.<br>• Perform basic administrative tasks, such as scheduling and data entry, as needed.
We are looking for a success-driven Human Resources Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position that offers a hybrid work arrangement, combining both in-office and remote days. The role provides an excellent opportunity to gain hands-on experience across various HR functions, including benefits administration, employee relations, and organizational support.<br><br>Responsibilities:<br>• Assist retirees and employees with benefit enrollment processes, including COBRA plans and day-to-day plan updates.<br>• Handle incoming forms and physical materials by organizing and categorizing them efficiently.<br>• Support the team in auditing enrollments and processing changes in employee status.<br>• Provide conflict resolution and maintain a positive rapport with employees and retirees.<br>• Collaborate with benefit specialists to ensure seamless communication and support.<br>• Take responsibility for mailing letters and conducting daily audits for accuracy.<br>• Act as a floater to provide backup support for various HR functions as needed.<br>• Participate in end-to-end system testing to ensure functionality and accuracy.<br>• Maintain strong organizational skills to streamline processes and manage documentation.<br>• Contribute to the overall positive and respectful team environment through effective communication and teamwork.
<p>A professional services firm in San Diego County is seeking a Human Resources Coordinator to support its growing HR department. This role is ideal for someone who is passionate about employee experience, compliance, and process improvement. You’ll be the go-to person for HR operations, helping to build a strong and supportive workplace culture.</p><p>💵 Pay Range: $26–$30 per hour </p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist with onboarding and offboarding processes, including new hire paperwork and exit interviews.</li><li>Maintain employee records and ensure compliance with labor laws and internal policies.</li><li>Coordinate benefits enrollment, open enrollment periods, and respond to employee inquiries.</li><li>Support payroll processing and timekeeping systems.</li><li>Help organize employee engagement activities, training sessions, and performance reviews.</li><li>Prepare HR reports and assist with audits and compliance documentation.</li><li>Collaborate with department managers to support recruitment and hiring efforts.</li></ul>
We are looking for a motivated Legal Assistant to join our team in Saint Louis, Missouri. This role is ideal for someone passionate about supporting legal operations in a fast-paced civil litigation environment. The position requires strong organizational skills, attention to detail, and a commitment to providing exceptional assistance to attorneys.<br><br>Responsibilities:<br>• Draft and review legal documents, including motions, briefs, and discovery responses.<br>• Coordinate and organize case files to ensure efficient retrieval and management of legal materials.<br>• Assist attorneys in preparing for court appearances, depositions, and trials.<br>• Conduct legal research to support case strategies and decision-making.<br>• Communicate effectively with clients to provide updates and gather necessary information.<br>• Manage schedules, appointments, and deadlines for attorneys to ensure smooth operations.<br>• Collaborate with the litigation team to facilitate the discovery process and other case-related tasks.<br>• Travel as needed to support attorneys in various legal proceedings.<br>• Maintain confidentiality and professionalism in handling sensitive legal matters.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a detail-oriented Mailroom Assistant to join our team in Woodland Hills, California. In this Contract-to-Permanent position, you will play a key role in ensuring the efficient handling and organization of mail and related tasks. This is an excellent opportunity for individuals who thrive in a fast-paced environment and enjoy contributing to the smooth operation of daily office activities.<br><br>Responsibilities:<br>• Sort and distribute incoming mail and packages to the appropriate departments or individuals.<br>• Prepare outgoing mail by organizing, labeling, and ensuring proper postage.<br>• Maintain an organized and efficient mailroom area to support daily operations.<br>• Track and manage mailroom supplies, restocking as needed.<br>• Assist with filing and organizing documents to maintain an accessible record-keeping system.<br>• Respond promptly to mail-related inquiries and resolve any issues that arise.<br>• Coordinate with external couriers and delivery services to ensure timely delivery and pickup.<br>• Support additional administrative tasks as needed to aid overall office efficiency.
We are looking for an experienced Project Manager to join our team in Atlanta, Georgia. This is a long-term contract position that offers the opportunity to work closely with executive leadership and key departments, ensuring effective coordination and task management. The ideal candidate will excel in organizing, tracking, and documenting project tasks to support organizational goals.<br><br>Responsibilities:<br>• Develop and maintain project plans and schedules to ensure timely progress and completion.<br>• Monitor ongoing projects by tracking critical milestones and evaluating key performance indicators.<br>• Prepare project updates and summaries in formats suitable for executive-level review and decision-making.<br>• Oversee task assignments to and from the Executive Director, ensuring accountability and clear communication.<br>• Manage and organize project documentation for easy access and compliance.<br>• Collaborate with the Chief of Collaboration, Director of Intergovernmental Affairs, and Administrative Assistant to streamline workflows.<br>• Ensure effective coordination across departments to support organizational initiatives.<br>• Provide regular status reports and recommendations to executive leadership.<br>• Identify potential risks and propose solutions to maintain project timelines and deliverables.
We are looking for a highly organized and customer-focused Front Desk Coordinator to join our team in Baton Rouge, Louisiana. In this contract position, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and efficient environment. This role is ideal for someone who thrives in a fast-paced setting and has a strong ability to manage multiple tasks with attention to detail.<br><br>Responsibilities:<br>• Greet and assist visitors and clients, ensuring a positive and detail-oriented first impression.<br>• Manage incoming calls, directing them to the appropriate departments or individuals.<br>• Maintain a clean and organized reception area to uphold a welcoming atmosphere.<br>• Schedule and coordinate appointments, meetings, and conference room bookings.<br>• Handle incoming and outgoing mail, packages, and deliveries efficiently.<br>• Provide administrative support to various departments as needed.<br>• Monitor and maintain office supplies, placing orders when necessary to ensure smooth operations.<br>• Address inquiries from clients and staff promptly and courteously.<br>• Ensure adherence to company policies and procedures within the reception area.
<p>Natalie Lue with Robert Half is seeking a <strong>Payroll Coordinator.</strong></p><p><br></p><p>We are recruiting for a detail-oriented Payroll Coordinator in San Francisco, California. This role is essential in ensuring accurate and efficient payroll processing while providing exceptional support to employees. The ideal candidate will be proactive, organized, and knowledgeable about payroll systems and regulations.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify weekly timesheets for non-exempt employees, addressing any discrepancies or missing entries.</p><p>• Ensure the accurate setup of new hires across all systems and update records as needed.</p><p>• Validate payroll system configurations for international employees to ensure compliance.</p><p>• Monitor and process 401k changes, loan repayments, and contributions, coordinating with plan administrators.</p><p>• Provide timely support to employees, resolving payroll-related questions and concerns.</p><p>• Assist in tax reconciliations, year-end preparations, and audits for worker’s compensation and retirement plans.</p><p>• Identify opportunities for process improvements to enhance team efficiency and the overall payroll function.</p>
<p>Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.</p><p> </p><p>This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.</li><li>Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.</li><li>Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.</li><li>Provide confidential administrative support to the President and executive team.</li><li>Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.</li><li>Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.</li><li>Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.</li><li>Organize internal events and meetings with attention to logistics, catering, and space optimization.</li><li>Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.</li><li>Lead monthly workplace safety initiatives and ensure compliance standards are met.</li><li>Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.</li><li>Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.</li></ul>
We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to join our team in New York, NY. This is a contract position within the financial services industry that requires exceptional organizational abilities, discretion, and a proactive mindset. In this role, you will provide vital support to senior executives, manage administrative tasks, and assist with strategic finance projects.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including managing calendars, arranging travel, processing expenses, and organizing digital files.<br>• Prepare executives for meetings and deadlines by ensuring they have the necessary materials and background information.<br>• Draft, edit, and distribute sensitive and confidential correspondence, reports, and presentations.<br>• Coordinate communication with internal and external stakeholders, including Board members and senior leadership, while maintaining professionalism and confidentiality.<br>• Organize and maintain governance materials such as Board agendas, minutes, and resolutions, ensuring accuracy and secure storage.<br>• Support finance-led initiatives like audits, tax planning, financial reporting, and operational metrics development.<br>• Assist in the coordination of post-merger activities, policy documentation, and internal training material preparation.<br>• Collaborate with other executive assistants to streamline processes for management and Board meetings.<br>• Plan and execute team-building activities and events that enhance department culture.<br>• Track deliverables and follow up on action items to ensure timely completion of executive commitments.
We are looking for an experienced Office Manager to join our team in Woodland Hills, California. This role is ideal for a proactive and organized individual who excels in managing administrative tasks and supporting legal operations. You will play a vital part in ensuring smooth office operations and assisting attorneys with critical legal processes.<br><br>Responsibilities:<br>• Oversee day-to-day administrative functions to ensure the office runs efficiently.<br>• Manage the procurement and inventory of office supplies, ensuring timely replenishment as needed.<br>• Coordinate travel arrangements, including lodging and transportation, for attorneys and staff.<br>• Process invoices and manage expense tracking for office-related expenditures.<br>• Assist in scheduling depositions and organizing calendars for legal teams.<br>• Format legal documents accurately and prepare them for filing.<br>• Handle e-filing processes in state courts, ensuring compliance with legal requirements.<br>• Scan and organize medical documents for case preparation.<br>• Support hiring processes by coordinating interviews and onboarding procedures.
<p>A children’s entertainment company in Playa Vista is hiring a Shipping Coordinator on a long-term contract basis. As the Shipping Coordinator, you will work closely with the Facilities Team Lead and Office Services Specialist to support packaging, shipping, and receiving tasks at the Los Angeles headquarters. Responsibilities include -</p><p><br></p><p>Shipping and Receiving:</p><p>• Daily intake, sorting by department and floor, distributing, and processing mail and packages for delivery within the office.</p><p>• Verifying incoming shipments for accuracy and identifying any visible damage, with timely communication and follow-up on issues.</p><p>• Logging and tracking all incoming and outgoing shipments.</p><p>• Managing courier shipments and receiving processes.</p><p>• Coordinating with the logistics/customs team to organize global shipping, resolve customs challenges, and provide additional support as needed.</p><p><br></p><p>Administrative Support:</p><p>• Ordering and price comparisons for office supplies and stationery related to shipping and receiving functions.</p><p>• Assisting in troubleshooting shipping account and courier-related issues.</p><p>• Providing general facility-related support as required by the team.</p><p><br></p><p>Additional Duties:</p><p>• Reception desk coverage as necessary.</p><p>• Monthly inspection of fire extinguishers and AED equipment.</p><p>• Preparing, cutting, mounting, and installing nameplates.</p><p>• Supporting large-scale office cleanup events, including coordinating vendor services for material disposal (e.g., IP destruction, donations, and trash removal).</p><p>• Active participation in the First Aid Response Team and Joint Health & Safety Committee.</p><p>• Assisting with the breakdown of shipping costs by vendor and cost center for Accounts Payable.</p><p>• Performing additional tasks as required.</p><p><br></p><p>Required Qualifications & Experience:</p><p>• Strong interpersonal and communication skills.</p><p>• Excellent organizational abilities.</p><p>• Capacity to multitask and meet deadlines effectively.</p><p>• Proven ability to follow instructions and work independently.</p><p>• Ability to lift items up to 20 lbs and perform repetitive physical activities.</p><p>• Familiarity with Microsoft Office applications.</p><p><br></p><p>This is a fully onsite role, Monday – Friday from 8 -5PM. The position is a long-term, ongoing contract opportunity and reports directly to the Senior Facilities Manager. Pay is based on experience, up to $25/hr.</p>
<p>Job Posting: Accounting Assistant</p><p>Location: Bergen County, NJ</p><p>Job Type: Full-Time</p><p><br></p><p>Join their dynamic and supportive team, a leading manufacturer in Bergen County, NJ. We are seeking a detail-oriented and motivated Accounting Assistant to support our accounting and administrative functions.</p><p><br></p><p>Accounts Receivable</p><p>• Administer cash receipts processing and posting in SAP software</p><p>• Prepare checks received for deposit</p><p>• Maintain the specialized receipts file for customer service</p><p>• Follow up on and resolve customer payments variances</p><p>• Ensure all customer prepayments are appropriately applied in SAP</p><p>• Maintain shared mailbox for accounts receivable</p><p>• Prepare invoices to group affiliates ensuring all supporting documentation is complete</p><p><br></p><p>Accounts Payable</p><p>• Administer vendor bill processing from receipt to approval and perform financial system precoding</p><p>• Process payments to vendors in SAP software</p><p>• Distribute payments to vendors using CashPro Bank of America, vendor portals, or by check</p><p>• Track monthly vendor invoices to prepare for month end</p><p>• Maintain continuous organized file of outstanding vendor invoices</p><p>• Maintain organization of vendor payment files and profiles in SAP</p><p>• Collect and organize W9’s, prepare year end 1099’s</p><p>• Maintain shared mailbox for accounts payable</p><p>• Review and process expense reports in Concur</p><p><br></p><p>Banking</p><p>• Download previous day and current day banking activity</p><p>• Review of all daily cash activity: posting receipts, reviewing and confirming payments, posting journal entries for Concur payments; performing daily cash reconciliations</p><p>• Reconcile all credit card statements monthly</p><p><br></p><p>Other</p><p>• Prepare month end reports for commissions and royalties</p><p>• Process journal entries in SAP</p><p>• Prepare financial reports as directed</p><p>• Maintain fixed assets monitoring and laptop list with user information</p><p>• Prepare periodic intercompany transaction reconciliation reports</p><p><br></p><p>Administrative Duties</p><p>• Supporting Controller in all aspects of office organization and ensuring that the office runs efficiently. Assist in the overall improvement of the operations systems, including but not limited to</p><p>• Organize and maintain financial filing system, including mid-year and year-end clean up</p><p>• Provide general administrative and clerical support as needed</p><p>• Maintain office and kitchen supplies</p><p>• Organize in house lunches for meetings when necessary and organize events for outside activities</p><p>• Maintain office equipment</p><p>• Liaise with building management for facility issues and service/reservation requests</p><p>• Maintain documentation on lab purchase orders, matching up purchases order with invoices and getting approvals</p><p><br></p><p><br></p>
We are looking for a dedicated Program Assistant to join our team in Gardena, California. In this role, you will provide essential administrative and operational support to ensure the smooth functioning of our programs. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute meaningfully to our community-focused initiatives.<br><br>Responsibilities:<br>• Deliver exceptional customer service to parents, providers, and both internal and external stakeholders.<br>• Support the fiscal team by conducting research, preparing documentation, and maintaining spreadsheets related to provider garnishment processes.<br>• Assist with the processing, printing, and mailing of provider-related documents while addressing inquiries from Stage 1 and AP providers.<br>• Handle provider payment-related calls, including check verifications, through the designated calling queue.<br>• Maintain and update provider files within the internal database, ensuring compliance with monthly union dues requirements.<br>• Collaborate with fiscal staff on special projects to enhance operational efficiency.<br>• Participate in community outreach efforts to strengthen organizational engagement.<br>• Perform additional duties as assigned to support departmental goals.
<p>We are looking for a detail-oriented and highly organized Executive Assistant to join our team. In this role, you will support executive-level operations by managing schedules, coordinating travel, preparing reports, and handling confidential information. This position requires exceptional communication skills and the ability to work in a fast-paced manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain an active calendar of appointments, ensuring scheduling conflicts are resolved promptly.</p><p>• Coordinate and arrange complex travel plans, itineraries, and related meeting documents.</p><p>• Prepare and assist with confidential correspondence, spreadsheets, and database maintenance.</p><p>• Organize and schedule offsite meetings, ensuring all logistics are handled efficiently.</p><p>• Utilize analytic software and Excel to update operational KPIs and generate reports.</p><p>• Communicate effectively with executives, administrative staff, and line management to convey relevant information.</p><p>• Maintain and organize confidential files and records with a high degree of accuracy and discretion.</p><p>• Perform floor walks to observe operational progress and report back on findings.</p><p>• Assist Operations Directors with schedule management and auditing department boards for accuracy.</p><p>• Ensure deadlines are consistently met with minimal supervision and proactive problem-solving.</p>
<p>We’re looking for a motivated, detail-oriented <strong>Creative Marketing Coordinator</strong> to support our growing marketing team. This hybrid position is ideal for an early-career professional looking to gain hands-on experience across a wide range of marketing functions—from content creation to vendor coordination, social media campaigns, and marketing operations.</p><p>In this role, you’ll work closely with our Multimedia Developer and marketing leadership to bring our brand to life across digital and physical touchpoints. If you're a proactive communicator, organized multitasker, and eager to learn and grow in a collaborative environment, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Creative Support</strong></p><ul><li>Provide day-to-day administrative and logistical support to the Multimedia Developer.</li><li>Assist in the coordination and tracking of creative projects and deliverables.</li></ul><p><strong>Vendor & Collateral Management</strong></p><ul><li>Manage relationships with vendors for branded collateral, including apparel, tradeshow materials, sales tools, and promotional items.</li><li>Coordinate timelines, proofs, production, and delivery to ensure brand consistency and on-time execution.</li></ul><p><strong>Communications</strong></p><ul><li>Support development of internal communications, newsletters, and company-wide announcements.</li><li>Assist with crafting and distributing external messaging, ensuring alignment with brand tone and voice.</li></ul><p><strong>Digital & Social Media Marketing</strong></p><ul><li>Assist with planning, writing, and scheduling content for LinkedIn and other social platforms.</li><li>Monitor engagement metrics and support campaign optimization efforts.</li></ul><p><strong>Email Marketing</strong></p><ul><li>Create and manage email campaigns using Mailchimp, from design and content writing to deployment and reporting.</li></ul><p><strong>CRM & Marketing Tools</strong></p><ul><li>Utilize Salesforce for tracking marketing initiatives, contact lists, and campaign performance.</li><li>Collaborate with sales and marketing teams to maintain accurate customer and prospect data.</li></ul>
<p>Front Desk Coordinator</p><p>Front Desk Coordinator (Reception Area Coordinator) Opening</p><p>We currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p><p>How you will make an impact</p><p>· Greet and direct all visitors including vendors, clients and customers</p><p>· Ensure completion of paperwork, sign-in and security procedures </p><p>· Handle special administrative projects, including overflow work from department and executive assistants</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
<p>We are looking for a Front Desk Coordinator to join our team in San Francisco, California. This contract position involves providing administrative support for affordable housing operations, ensuring smooth day-to-day management of the property. The ideal candidate will excel in tenant relations, paperwork processing, and maintaining organized records.</p><p><br></p><p>Responsibilities:</p><p>• Conduct recertifications for tenants, ensuring compliance with housing policies.</p><p>• Interview applicants to assess eligibility for affordable housing programs.</p><p>• Calculate monthly rental amounts accurately based on established guidelines.</p><p>• Oversee building operations when the Property Manager is unavailable.</p><p>• Assist with housing applications, annual recertifications, and rent collection.</p><p>• Create and maintain detailed tenant files, waiting lists, and transfer lists.</p><p>• Perform administrative tasks such as typing, photocopying, faxing, and filing.</p><p>• Address tenant requests and disputes professionally while responding to building emergencies promptly.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00419-0013292706*</p>
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
