We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Portland, Maine. This role is ideal for individuals with experience in office administration, hospitality, or record management who thrive in a dynamic environment. You will play a key role in maintaining smooth operations and providing excellent support to both internal teams and external clients. Responsibilities:• Manage incoming and outgoing mail, ensuring timely and accurate handling.• Maintain and update records, ensuring organizational compliance and accuracy.• Provide hospitality services, including welcoming guests and maintaining an organized office environment.• Perform general administrative duties, such as scheduling, answering calls, and managing correspondence.• Support data entry tasks to ensure information is accurately logged and maintained.• Assist with receptionist duties, including greeting visitors and directing them to the appropriate personnel.• Collaborate with team members to streamline office operations and improve efficiency.• Handle confidential information with discretion and integrity.• Stay organized while multitasking in a fast-paced environment.• Ensure office supplies are adequately stocked and reorder as necessary.

• Proven experience in administrative or office support roles. • Familiarity with mail handling and records management processes. • Strong organizational skills with attention to detail. • Excellent communication and interpersonal abilities. • Ability to multitask and prioritize tasks effectively. • Proficiency in data entry and basic computer applications. • Experience in hospitality or receptionist duties is a plus. • A detail-oriented approach and ability to maintain confidentiality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Portland, ME
onsite
Temporary
14.25 - 16.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Portland, Maine. This role is ideal for individuals with experience in office administration, hospitality, or record management who thrive in a dynamic environment. You will play a key role in maintaining smooth operations and providing excellent support to both internal teams and external clients. Responsibilities:• Manage incoming and outgoing mail, ensuring timely and accurate handling.• Maintain and update records, ensuring organizational compliance and accuracy.• Provide hospitality services, including welcoming guests and maintaining an organized office environment.• Perform general administrative duties, such as scheduling, answering calls, and managing correspondence.• Support data entry tasks to ensure information is accurately logged and maintained.• Assist with receptionist duties, including greeting visitors and directing them to the appropriate personnel.• Collaborate with team members to streamline office operations and improve efficiency.• Handle confidential information with discretion and integrity.• Stay organized while multitasking in a fast-paced environment.• Ensure office supplies are adequately stocked and reorder as necessary.
2025-12-04T17:28:46Z

Osa Job in Portland | Robert Half