We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within a fast-paced environment. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, providing accurate information and assistance.<br>• Perform data entry tasks with precision, maintaining the integrity of records and databases.<br>• Manage office administrative duties, including scheduling, filing, and document preparation.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Coordinate meetings and appointments, ensuring all necessary arrangements are made.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.<br>• Handle correspondence, including emails and mail, with attention to detail and confidentiality.<br>• Support team members with various administrative tasks to ensure efficient workflow.
<p>Robert Half is seeking a <strong>Manual Review Specialist</strong> to support quality assurance and data review for a leading privacy technologies company. In this role, you will review structured and unstructured data to ensure accuracy, compliance, and adherence to established guidelines.</p><p><br></p><p>This is a critical position requiring exceptional attention to detail, strong organizational skills, and the ability to work independently in a remote environment. Ideal candidates will have experience in legal documentation review, compliance-driven industries, or quality control processes.</p><p><strong> </strong></p><p><strong>Pay:</strong> $25 </p><p> <strong>Start Date:</strong> ASAP</p><p> <strong>Location:</strong> Fully Remote</p><p> <strong>Duration:</strong> 2+ months</p><p> <strong>Schedule:</strong> Estimated business hours (Monday–Friday, 8:00 AM – 6:00 PM EST) with some flexibility</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review various data types (written documentation, recorded conversations) for errors, irregularities, and flagged terms.</li><li>Perform quality assurance checks to ensure compliance with regulatory and internal standards.</li><li>Apply SOPs and provided guidelines to identify discrepancies and maintain data integrity.</li><li>Collaborate with team members to recommend process improvements.</li><li>Consistently meet deadlines and deliver accurate, high-quality work.</li></ul>
We are looking for a detail-oriented Office Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a vital part in ensuring the smooth operation of daily office activities, from coordinating schedules to maintaining a functional workspace. This position is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative assistance by managing calendars, scheduling appointments, and coordinating follow-ups.<br>• Support new employee onboarding processes to ensure a seamless experience.<br>• Maintain cleanliness and organization of the office to create a productive work environment.<br>• Monitor and manage office supplies, placing orders and restocking items as necessary.<br>• Handle invoice processing by forwarding them to the appropriate departments.<br>• Communicate with external vendors to oversee deliveries and ensure timely service.<br>• Assist in handling mail and distributing correspondence to the relevant recipients.<br>• Facilitate meeting arrangements and ensure necessary materials are prepared in advance.<br>• Track office supply inventory to avoid shortages and interruptions.<br>• Perform general support tasks to enhance overall office operations.
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
We are looking for an organized and proactive Administrative Assistant to join our team in East Hanover, New Jersey. In this Contract to permanent position, you will play a key role in providing essential support to ensure smooth day-to-day operations. This role offers flexibility with both part-time and permanent schedule options available.<br><br>Responsibilities:<br>• Provide comprehensive sales support to assist the team in achieving business goals.<br>• Coordinate travel arrangements, including booking accommodations and transportation.<br>• Prepare and process expense reports with accuracy and timeliness.<br>• Perform general administrative tasks, such as scheduling meetings, managing calendars, and maintaining records.<br>• Act as a point of contact for internal and external communications.<br>• Ensure office operations run smoothly by managing supplies and resources.<br>• Assist in preparing presentations, reports, and other documentation as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Maintain confidentiality when handling sensitive information.
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in ensuring the smooth operation of daily administrative tasks within our non-profit organization. The ideal candidate is a proactive individual with excellent organizational skills and a commitment to delivering high-quality support.<br><br>Responsibilities:<br>• Manage incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform data entry tasks with a high level of accuracy and efficiency.<br>• Organize and maintain office records, ensuring easy accessibility when needed.<br>• Support daily administrative operations, including scheduling meetings and preparing reports.<br>• Greet visitors and handle receptionist duties with a welcoming attitude.<br>• Coordinate office supplies and inventory to ensure availability of essential items.<br>• Assist in processing and handling documentation in a timely manner.<br>• Work collaboratively with team members to support organizational needs.<br>• Maintain confidentiality and adhere to company policies in all administrative tasks.<br>• Address ad hoc administrative requests as required.
We are looking for a detail-oriented Administrative Assistant to support our Development department in organizing a special event. In this contract position, you will play a key role in ensuring the smooth planning and execution of the event. This role is based in New York, New York, and requires immediate availability.<br><br>Responsibilities:<br>• Manage budgets for event-related revenue and expenses, ensuring accurate reporting and financial accountability.<br>• Coordinate venue selection, vendor arrangements, program themes, event activities, and marketing efforts to align with event objectives.<br>• Oversee logistics including scheduling, run-of-show planning, audiovisual requirements, registration processes, and communication with staff and stakeholders.<br>• Supervise the design and production of invitations, printed materials, lists, and packages, ensuring all sponsor benefits are accurately fulfilled.<br>• Handle the invitation process, including curating invitation lists, designing invitations, managing registrations, and organizing seating arrangements.
We are looking for an Administrative Assistant to join our team on a contract basis in Bronx, New York. This role involves supporting a dynamic office environment and ensuring smooth day-to-day operations for a team of up to 70 individuals, including hybrid staff. The ideal candidate will be organized, detail-oriented, and capable of handling multiple administrative tasks in a fast-paced setting.<br><br>Responsibilities:<br>• Schedule and manage office lunches, including tracking deliveries and confirming orders.<br>• Coordinate conference room bookings and ensure proper setup for meetings.<br>• Monitor office security by tracking and registering visitors, directing them to appropriate areas, and providing refreshments when needed.<br>• Prepare FedEx shipping labels and packages for outgoing mail.<br>• Assist with sorting and distributing incoming mail.<br>• Provide a welcoming presence by greeting visitors and staff at the reception area.<br>• Act as a central point of contact for hybrid workers seeking office assistance.<br>• Maintain a structured workflow to ensure all administrative tasks are completed efficiently.<br>• Support property management-related tasks, leveraging relevant industry experience if applicable.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position involves providing essential administrative support, managing data systems, and ensuring smooth operational processes. Ideal candidates will have excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Perform data entry tasks and maintain accurate records in Salesforce.<br>• Generate and manage reports to support organizational decision-making.<br>• Assist with reconciliation processes to ensure accuracy in financial and operational data.<br>• Create and oversee acknowledgments and communications, including newsletters and other correspondence.<br>• Support database administration by organizing and updating information effectively.<br>• Collaborate with team members to streamline administrative processes and workflows.<br>• Provide general administrative assistance to ensure the smooth functioning of daily operations.<br>• Monitor and manage email communications, ensuring timely responses and proper follow-ups.<br>• Coordinate with leadership and other departments to address operational needs.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>We are looking for a Jr. Administrative Assistant to join our team in Parsippany, New Jersey. In this role, you will manage and streamline the onboarding process for clients and counterparties while ensuring updates to existing records are handled efficiently. This Contract to potential permanent position offers an opportunity to collaborate with cross-functional teams and contribute to operational excellence.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with internal teams to set up new counterparties and update client records.</p><p>• Maintain detailed status updates and provide periodic progress reports to stakeholders on onboarding activities.</p><p>• Participate in initiatives aimed at improving processes and adapting to evolving technologies and organizational needs.</p><p>• Identify and document process inefficiencies, proposing and implementing effective solutions.</p><p>• Address additional tasks and initiatives that support daily operations.</p><p>• Provide assistance with compliance-related functions as needed.</p>
<p>We are looking for a detail-oriented Benefits and Leave Specialist to join our team on a contract basis near Wayne, New Jersey. In this role, you will be responsible for managing employee benefits programs, overseeing leave of absence processes, and ensuring compliance with relevant regulations. This position requires excellent organizational skills and the ability to work collaboratively with vendors, employees, and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Administer a range of employee benefits programs, including health insurance, retirement plans, and voluntary benefits.</p><p>• Conduct orientation sessions for new employees to explain available benefits and enrollment procedures.</p><p>• Coordinate annual open enrollment activities, ensuring systems are updated and employees receive clear communication.</p><p>• Work with vendors and brokers to address benefits-related issues and ensure smooth service delivery.</p><p>• Process benefits enrollments, terminations, and changes, maintaining accuracy and compliance.</p><p>• Manage leave of absence programs, including disability, parental leave, and other company-sponsored options.</p><p>• Track and document leave requests, ensuring payroll and benefits continuation during employee leaves.</p><p>• Ensure compliance with federal, state, and local regulations regarding employee benefits and leave management.</p><p>• Assist with audits and reporting to maintain data accuracy and regulatory compliance.</p><p>• Support employees in understanding and maximizing their benefits options.</p>
We are looking for a detail-oriented Legal Biller to join our services team in New York, New York. This role offers a hybrid work arrangement, requiring three days onsite each week. The ideal candidate will excel in handling legal billing processes and demonstrate proficiency in managing billing systems and statements.<br><br>Responsibilities:<br>• Prepare and review accurate legal billing statements for a team of attorneys.<br>• Ensure timely submission of invoices and follow up on outstanding payments.<br>• Utilize computerized billing systems to manage and track billing records.<br>• Collaborate with attorneys and staff to resolve billing discrepancies effectively.<br>• Maintain organized and up-to-date billing documentation for auditing purposes.<br>• Generate detailed billing reports and summaries as required.<br>• Assist with client inquiries regarding invoices and payment processes.<br>• Provide support in streamlining billing procedures to improve efficiency.<br>• Uphold confidentiality and accuracy in all billing-related tasks.
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
We are looking for a dedicated Administrative Assistant to join our team in White Plains, New York. This is a Contract to permanent position, offering an excellent opportunity for someone who excels in organizational support and thrives in a dynamic office environment. The ideal candidate will play a key role in ensuring smooth daily operations, handling administrative tasks, and providing exceptional customer service.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling appointments and maintaining office records.<br>• Answer inbound calls professionally, addressing inquiries and directing calls to the appropriate departments.<br>• Perform receptionist duties such as greeting visitors and ensuring a welcoming atmosphere.<br>• Organize and maintain physical and digital files, ensuring easy access and accuracy.<br>• Assist with office correspondence, including drafting emails and preparing reports.<br>• Support team members with various clerical tasks to ensure efficient workflow.<br>• Coordinate office supplies inventory and place orders when necessary.<br>• Maintain confidentiality while handling sensitive information.<br>• Collaborate with staff to streamline administrative processes and enhance productivity.
We are looking for a motivated and detail-oriented Office Assistant to support the daily operations of our office in Hoboken, New Jersey. This role combines administrative, facilities, and executive support tasks, offering a dynamic work environment across two locations within the same building. As this is a long-term contract position, it is ideal for someone who thrives in a hands-on role and enjoys engaging in a variety of responsibilities.<br><br>Responsibilities:<br>• Coordinate and manage office schedules, meetings, and appointments to ensure smooth daily operations.<br>• Provide administrative support by handling correspondence, documentation, and data entry tasks.<br>• Assist with facility management tasks, including maintaining office supplies and ensuring a well-organized workspace.<br>• Support executives by preparing reports, presentations, and handling other ad hoc tasks as required.<br>• Act as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues promptly.<br>• Monitor and manage calendars, ensuring timely scheduling and efficient prioritization.<br>• Organize and oversee logistics for meetings and events held within the office.<br>• Maintain confidentiality and professionalism while handling sensitive information.<br>• Collaborate with team members to streamline processes and improve overall office efficiency.<br>• Conduct regular checks to ensure the office environment remains functional and well-maintained.
We are looking for an experienced and adaptable Executive Assistant to support the President and leadership team of our organization. In this long-term contract role, you will play a key part in managing schedules, coordinating meetings, and fostering effective communication with internal and external stakeholders. The ideal candidate will bring a proactive attitude, strong organizational skills, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage the President's calendar, including scheduling meetings with staff, board members, and external partners.<br>• Facilitate communication and logistics for meetings with high-profile stakeholders, including government offices and external organizations.<br>• Prepare detailed meeting minutes and ensure timely follow-up on key action items.<br>• Organize board reporting and provide administrative support during board meetings.<br>• Ensure an accurate and efficient flow of information between the President and other parties.<br>• Collaborate with team members to address administrative needs and ensure smooth operations.<br>• Exhibit flexibility and adaptability when managing shifting priorities or urgent tasks.<br>• Provide logistical support for events, presentations, and other organizational initiatives.<br>• Uphold confidentiality and integrity in all interactions and communications.<br>• Utilize strong interpersonal skills to foster positive relationships across the organization.
<p>We are looking for an experienced Executive Assistant to join our team in Red Bank, New Jersey. This is a Contract to permanent position, offering the opportunity for long-term growth within the organization. The ideal candidate will provide high-level administrative support and ensure seamless operations in a detail-oriented and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage complex calendars, ensuring all appointments and meetings are scheduled efficiently.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and complete.</p><p>• Handle confidential information with discretion and maintain detail-oriented communication at all times.</p><p>• Support plastic surgery-related administrative tasks, including patient scheduling and documentation.</p><p>• Collaborate with internal teams to ensure smooth day-to-day operations.</p><p>• Monitor and approve time tracking processes, ensuring compliance with company policies.</p><p>• Adapt to flexible working hours when required, accommodating occasional extended schedules.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and correspondence.</p><p>• Maintain a proactive approach to identifying and solving administrative challenges.</p>
We are looking for an organized and personable Election Coordinator to assist in facilitating smooth electoral processes in Newark, New Jersey. This contract position involves direct interaction with voters, ensuring they feel welcomed and supported throughout their voting experience. If you are passionate about providing excellent customer service and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome voters as they arrive and provide clear guidance on the voting process.<br>• Address questions or concerns from voters with professionalism and accuracy.<br>• Ensure voting stations are properly set up and fully operational throughout the day.<br>• Monitor the voting area to maintain order and ensure compliance with procedures.<br>• Collaborate with other election staff to ensure a seamless experience for all participants.<br>• Assist in resolving minor issues or directing voters to appropriate resources.<br>• Maintain accurate records and reports related to voter turnout and any incidents.<br>• Uphold strict confidentiality and integrity standards during the election process.<br>• Provide updates to supervisors regarding the progress of the day.<br>• Clean and organize the voting area at the end of the election day.
