We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>Are you ready to take your accounting career to the next level in one of North County’s most dynamic industries? Our client, a cutting-edge <strong>technology and innovation company</strong> in Carlsbad, is seeking an <strong>Accounts Payable Clerk</strong> whose tech-savvy, collaborative, and eager to grow. In this role, you’ll manage day-to-day AP functions with an eye for efficiency and improvement. The ideal candidate will love working in a fast-paced, modern office that values accuracy, initiative, and forward-thinking problem-solving.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Process and verify a high volume of vendor invoices with accuracy and attention to detail.</li><li>Support automated payment systems and digital expense platforms.</li><li>Communicate with vendors to resolve discrepancies or payment issues.</li><li>Review contracts and purchase orders for proper approval and coding.</li><li>Assist with month-end reconciliations and expense reporting.</li><li>Collaborate with internal departments to streamline workflows and reporting.</li><li>Participate in process improvement initiatives to modernize the AP function.</li></ul>
<p>We are looking for a detail-oriented Project Coordinator for a long-term contract role. This role requires you to be onsite 4 days a week in Century City. The ideal candidate will have experience in media, entertainment or tech. The role involves supporting operational logistics, coordinating workshops, and maintaining documentation to ensure smooth workflows.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate vendor contract requests and ensure timely processing.</p><p>• Schedule and manage logistics for workshops, including reserving conference rooms, ordering supplies, and arranging meals.</p><p>• Format presentation decks to ensure clear and effective visuals.</p><p>• Organize and maintain shared folders, manage version control, and establish access permissions for program-related materials.</p><p>• Compile status summaries of features and provide updates to relevant stakeholders.</p><p>• Draft meeting notes and document action items to support project execution.</p><p>• Proctor coding exercises for candidate screenings and ensure proper setup.</p><p>• Facilitate knowledge transfer sessions and streamline training logistics for project resources.</p><p>• Maintain technical documentation, record architecture decisions, and update runbooks for standardized procedures.</p><p>• Track expenses and assist with recurring administrative processes to ensure consistent operations.</p>
Provide and maintain supporting schedules surrounding Insurance policies across the firm.<br>• Assist in the organization and document management of all insurance files.<br>• Assist in maintaining blanket insurance policies statement of values, completion of insurance <br>applications and follow-through support.<br>• Follow-up on insurance document requests.<br>• Support the tracking and follow through on property insurance claims, including adjuster calls, <br>payments, statements of loss and property management follow-ups.<br>• Support collections team in obtaining and tracking certificates of insurance.<br>• Obtain property tax invoices from various taxing authorities and provide follow-through <br>administrative support.<br>• Assist in billing tenants to reimburse landlord on a semi-annual basis.<br>• Process tax payments before deadline while communicating with property accountants and <br>accounts payable.<br>• Maintain property tax master file. Includes, but is not limited to, updating for new parcels, <br>payment amounts, and payment status.<br>• Assist with business license renewals. <br>• Send reminder letters to tenants that pay directly to the taxing authority.<br>• Support direct assessment appeals, with third party and property management requests and <br>communication.<br>• Assist in leasing reviews, CAM based set-up initiatives, and miscellaneous accounting support.<br>• Provide additional project-based support as directed by the Controller and Assistant Controllers
We are looking for a skilled Customer Service Representative to join our team in Cerritos, California. This Contract to permanent position offers an exciting opportunity for an individual who thrives in customer-focused environments and enjoys working both independently and collaboratively. The role involves supporting sales operations, interacting with customers in a showroom setting, and representing the company at industry events.<br><br>Responsibilities:<br>• Deliver exceptional customer service to clients in a showroom environment, ensuring their needs are met promptly and professionally.<br>• Collaborate with the sales team and other departments to support business operations and achieve organizational goals.<br>• Assist in the training and onboarding process related to company systems to ensure team efficiency.<br>• Represent the company at trade shows, traveling up to 4-6 times per year for three-day events.<br>• Manage inbound and outbound calls, providing accurate information and resolving customer inquiries.<br>• Perform data entry tasks to maintain accurate records and process orders efficiently.<br>• Schedule appointments and coordinate follow-ups with clients to ensure seamless service.<br>• Handle email correspondence with customers and stakeholders in a timely and organized manner.<br>• Utilize Microsoft Word and Excel for documentation, reporting, and other administrative tasks.<br>• Maintain a positive and welcoming showroom environment, ensuring customers feel valued and appreciated.
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
Job Title: Accounting Clerk<br><br>Job Summary:<br>We are seeking a detail-oriented and motivated Accounting Clerk to join a growing accounting team. This role reports directly to senior leadership and will be responsible for handling full-cycle accounts payable and receivable, processing reconciliations, and maintaining accurate financial records. The ideal candidate is highly organized, dependable, and thrives in a fast-paced, collaborative environment.<br><br>Key Responsibilities:<br>• Process accounts payable invoices, including purchase order matching, coding, data entry, and voucher processing.<br>• Prepare customer billing invoices and monthly statements; manage the business-to-business collections process.<br>• Record and post daily deposits and maintain accurate payment records.<br>• Assist with general ledger reconciliations and month-end close activities.<br>• Maintain compliance with all federal, state, and company accounting policies and procedures.<br>• Communicate effectively and professionally with vendors, internal managers, and cross-functional teams.<br>• Support the accounting department with various administrative and financial projects as assigned.<br><br>Required Qualifications:<br>• 3–5 years of hands-on accounting experience, preferably in both AP and AR functions.<br>• Strong written and verbal communication skills with excellent attention to detail.<br>• Ability to manage multiple priorities with a sense of urgency and a high level of accuracy.<br>• Self-motivated with the ability to work independently and take initiative.<br>• Proficient in Microsoft Office Suite, especially Excel (pivot tables, formulas, and data entry).<br>• Typing speed of at least 45 WPM.<br><br>Preferred Qualifications:<br>• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.<br>• Experience using QuickBooks Enterprise Desktop or similar accounting software.<br>• Prior exposure to real estate, construction, or professional services industries is a plus.<br><br>Why You’ll Love This Opportunity:<br>This position offers a collaborative team culture that values growth, precision, and accountability. You’ll have the opportunity to expand your accounting knowledge, gain exposure to multiple financial processes, and contribute directly to operational success.
We are looking for a detail-oriented Accounting Clerk to join our team in Torrance, California. This is a Contract-to-Ongoing position, offering the opportunity to transition from a contract role into a long-term one. The ideal candidate will be responsible for supporting essential financial operations, including accounts payable, accounts receivable, and collections tasks, while ensuring accuracy and efficiency in all processes.<br><br>Responsibilities:<br>• Process and reconcile accounts payable transactions, including vendor invoices and payments.<br>• Handle accounts receivable tasks such as billing, cash applications, and following up on overdue balances.<br>• Maintain organized and accurate financial records to support month-end closing activities.<br>• Assist in preparing reports and performing transaction processing within Oracle systems.<br>• Collaborate with the finance team to ensure compliance with company policies and procedures.<br>• Address discrepancies in invoices or payments and resolve issues promptly.<br>• Support collections efforts by contacting clients regarding outstanding balances.<br>• Perform data entry tasks to ensure timely and accurate financial documentation.<br>• Utilize QuickBooks or similar software to manage accounting processes effectively.
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
We are looking for an experienced Payroll Specialist to join our team in Costa Mesa, California. This is a long-term contract position focused on managing payroll operations across multiple regions, ensuring compliance and precision in all processes. The role offers a hybrid work schedule, combining onsite and remote work days.<br><br>Responsibilities:<br>• Oversee bi-weekly payroll processing for U.S., Canadian, and select international employees, ensuring accurate data entry, adjustments, calculations, and approvals.<br>• Generate and distribute detailed payroll reports, including overtime, tax filings, and compliance documentation, while addressing federal, state, and local requirements.<br>• Organize and maintain payroll records, ensuring data integrity and effective communication with internal stakeholders.<br>• Utilize ADP Workforce Now, Workday, and advanced Excel functionalities, such as pivot tables, to process payroll and optimize reporting.<br>• Collaborate with team members through regular prep calls and ensure readiness during payroll weeks.<br>• Support open enrollment processes, including carrier setup, file management, and addressing employee inquiries regarding benefits adoption.<br>• Assist in implementing new benefit plans and managing employee-related adjustments during plan changes.<br>• Maintain compliance with all relevant regulations and ensure smooth coordination with external carriers and vendors.
We are looking for an experienced Accounts Payable Specialist to join our team in Los Alamitos, California. This role is integral to ensuring accurate and efficient processing of financial transactions, maintaining vendor relationships, and supporting month-end close activities. If you thrive in a dynamic, fast-paced environment and have a strong background in accounting, we encourage you to apply.<br><br>Responsibilities:<br>• Process and post invoices with accuracy and attention to detail.<br>• Manage vendor accounts, including communication and resolving discrepancies.<br>• Assist with month-end closing tasks and prepare related journal entries.<br>• Maintain and monitor payment schedules to ensure timely disbursement.<br>• Reconcile accounts and ensure proper coding of invoices.<br>• Handle intercompany transactions and ensure compliance with accounting standards.<br>• Utilize accounting software such as Microsoft Great Plains to support daily operations.<br>• Post payments and perform check runs as required.<br>• Perform data entry and maintain organized financial records.
We are looking for a dedicated Front Desk Coordinator to join our healthcare team in Fountain Valley, California. This role requires a friendly and detail-oriented individual who is comfortable managing high foot traffic and thrives in a fast-paced environment. As a Contract-to-Permanent position, this opportunity offers room for growth and development within the organization.<br><br>Responsibilities:<br>• Serve as the first point of contact for patients and visitors, providing a welcoming and organized experience.<br>• Handle incoming and outgoing calls efficiently, ensuring clear communication and resolution of inquiries.<br>• Manage daily administrative tasks, including data entry, organizing files, and scheduling appointments.<br>• Coordinate patient intake processes, ensuring accurate documentation and adherence to healthcare protocols.<br>• Utilize medical terminology knowledge to assist patients and staff with necessary information.<br>• Work collaboratively with healthcare staff to ensure smooth office operations and patient satisfaction.<br>• Maintain a high level of organization in a busy office environment with heavy foot traffic.<br>• Assist with customer service needs, addressing concerns and resolving issues promptly.<br>• Use Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks.<br>• Support the scheduling of interviews and manage timesheets as required.
We are looking for a meticulous Inventory Coordinator to join our team in Los Angeles, California. This role is pivotal in maintaining the accuracy of product inventory, pricing, and production processes, with a focus on operational efficiency and cross-department collaboration. The position offers an opportunity to develop expertise in jewelry inventory management and data systems while contributing to smooth departmental operations.<br><br>Responsibilities:<br>• Oversee the receiving and tagging of new product inventory, ensuring accurate pricing data entry.<br>• Conduct periodic diamond cycle counts, certification tracking, and reconciliation of memo records.<br>• Support physical inventory activities, including seasonal preparation for shows and processing product returns.<br>• Create and maintain pricing sheets for luxury and non-luxury items, ensuring all data is verified and accurate.<br>• Collaborate with production teams to update catalogs and component details for fashion and fine jewelry items.<br>• Work closely with multiple teams, including diamond picking and receiving departments, to ensure workflow accuracy.<br>• Provide assistance with order processing and corrections to data when needed.<br>• Utilize jewelry-specific systems and tools, such as engraving software and design applications, for operational tasks.<br>• Perform detailed audits and reporting using Excel and other data analysis tools.<br>• Participate in ad-hoc projects and time-sensitive assignments as required.
We are looking for a dedicated and personable Office Coordinator to join our team in La Cañada Flintridge, California. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This is a contract-to-permanent position offering an excellent opportunity to grow within a supportive healthcare setting.<br><br>Responsibilities:<br>• Greet clients and visitors warmly, creating a positive and welcoming first impression.<br>• Handle patient check-ins and check-outs, including processing payments and providing receipts.<br>• Accurately input and update patient demographic and insurance details in the system.<br>• Manage scheduling tasks such as confirming, canceling, and rescheduling appointments.<br>• Assist new clients through the intake process, ensuring they feel comfortable and supported.<br>• Maintain confidentiality and adhere to organizational policies and standards.<br>• Ensure the front office and waiting area remain clean, organized, and inviting.<br>• Respond to phone inquiries and direct calls to the appropriate team members.<br>• Support administrative tasks such as data entry and record-keeping.
We are looking for a meticulous Accounting Clerk to join our team in Torrance, California, within the automotive industry. This is a Contract-to-permanent position, offering an exciting opportunity for growth and stability. The ideal candidate will contribute to tariff calculations, supplier chargebacks, and administrative invoice processing while ensuring precision and timeliness in all tasks.<br><br>Responsibilities:<br>• Conduct detailed tariff calculations and oversee supplier chargeback processes, including communication with international suppliers.<br>• Collaborate closely with the Sales Manager to meet financial reporting and documentation requirements.<br>• Process invoices and support administrative tasks to ensure smooth departmental operations.<br>• Utilize advanced Excel tools, including pivot tables and formulas, for data analysis and reporting.<br>• Maintain accurate records and documentation related to chargebacks and supplier communications.<br>• Ensure compliance with financial policies and procedures in all accounting activities.<br>• Provide analytical support to resolve discrepancies and improve efficiency in accounting processes.<br>• Assist in developing and maintaining systems for tracking financial data and supplier transactions.
<p>A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule 5–10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.</p><p>• Assist in the team's relocation within the same building, supporting office and workspace setup as needed.</p><p>• Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.</p><p>• Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.</p><p>• Track, categorize, and expense equipment from the team’s internal yard.</p><p>• Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.</p><p>• Organize and pick up lunches for meetings, handling 10–12 orders at a time.</p><p>• Assist with additional administrative duties as needed.</p><p><br></p><p>The ideal candidate will have 2-3 years of experience with strong MS Word or MS Excel skills. This position is onsite, Monday – Friday from 7AM – 3:30PM. Pay is based on experience, between $24-28/hr.</p>
<p>A Tax Preparer vacancy has just opened with a firm in the Downtown LA area. Interested candidates should apply through Robert Half. This role is a great match for candidates with superb time management skills and an eye for detail. As the Tax Preparer, you will be the person in charge of the preparation of simple and complex, individual, and small business State and Federal tax returns. If you're seeking a long-term contract, this opportunity could be for you. Don't wait - apply today! Call our office 213.629.4602 for consideration.</p><p>Key responsibilities</p><p>· Reply to incoming client calls to help with tax questions and set appointments.</p><p>· Produce other related duties and participate in special projects assigned.</p><p>· Arrange transaction tax returns manually utilizing various methods (Paper, E File, EDI Upload) with various government agencies.</p><p>· Compute and invoice for form preparation fees</p><p>· Type appropriate data into Tax software application</p><p>· Interact with clients to gather required information/documents.</p><p> </p>
<p>A Tax Preparer vacancy has just opened with a firm in the Downtown LA area. Interested candidates should apply through Robert Half. This role is a great match for candidates with superb time management skills and an eye for detail. As the Tax Preparer, you will be the person in charge of the preparation of simple and complex, individual, and small business State and Federal tax returns. If you're seeking a long-term contract, this opportunity could be for you. Don't wait - apply today! Call our office 213.629.4602 for consideration.</p><p>Key responsibilities</p><p>· Reply to incoming client calls to help with tax questions and set appointments.</p><p>· Produce other related duties and participate in special projects assigned.</p><p>· Arrange transaction tax returns manually utilizing various methods (Paper, E File, EDI Upload) with various government agencies.</p><p>· Compute and invoice for form preparation fees</p><p>· Type appropriate data into Tax software application</p><p>· Interact with clients to gather required information/documents.</p><p> </p>
<p>A Tax Preparer vacancy has just opened with a firm in the Downtown LA area. Interested candidates should apply through Robert Half. This role is a great match for candidates with superb time management skills and an eye for detail. As the Tax Preparer, you will be the person in charge of the preparation of simple and complex, individual, and small business State and Federal tax returns. If you're seeking a long-term contract, this opportunity could be for you. Don't wait - apply today! Call our office 213.629.4602 for consideration.</p><p>Key responsibilities</p><p>· Reply to incoming client calls to help with tax questions and set appointments.</p><p>· Produce other related duties and participate in special projects assigned.</p><p>· Arrange transaction tax returns manually utilizing various methods (Paper, E File, EDI Upload) with various government agencies.</p><p>· Compute and invoice for form preparation fees</p><p>· Type appropriate data into Tax software application</p><p>· Interact with clients to gather required information/documents.</p><p> </p>
<p>Are you detail-oriented, organized, and looking to thrive in a dynamic work environment? We are seeking an <strong>Executive Assistant</strong> for an excellent CPA firm in <strong>Encino</strong>, <strong>CA.</strong> This is a <strong>contract-to-hire opportunity</strong> with room for professional growth and development. The expectations for this role is 100% onsite at our client worksite. If you’re passionate about supporting a team in the tax and accounting space, we encourage you to apply as soon as possible. Please call 818-703-9818 for more information.</p><p><br></p><ul><li><strong>Administrative Support:</strong> Provide comprehensive administrative support to tax professionals, including managing schedules, emails, correspondence, and meeting arrangements.</li><li><strong>Document Preparation:</strong> Assist with the preparation, organization, and filing of tax-related documents such as returns, client files, and compliance materials.</li><li><strong>Client Communication:</strong> Serve as the liaison between clients and tax staff, responding to inquiries and providing updates on service status.</li><li><strong>Data Entry:</strong> Ensure accurate and timely entry of financial and tax-related information into databases and systems.</li><li><strong>Project Coordination:</strong> Track timelines and key milestones for tax filings, extensions, and client deliverables.</li><li><strong>Records Management:</strong> Maintain organized records and filing systems to ensure easy retrieval of client documents during audits or reviews.</li><li><strong>Software Proficiency:</strong> Utilize tax preparation software and tools efficiently (experience with Lacerte, UltraTax, or similar is a plus).</li><li><strong>Other Tasks:</strong> Support billing and invoicing processes, handle sensitive and confidential information with discretion, and assist with ad hoc administrative needs as required.</li></ul>
We are looking for an Administrative Assistant to support the Risk Department within the Quality Division of a healthcare facility in Northridge, California. This is a contract position lasting approximately three months, where you will play a vital role in editing, organizing, and maintaining hospital policies. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to ensuring smooth operations within a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative and clerical support to the Risk Department, ensuring tasks are completed accurately and on time.<br>• Assist in editing, formatting, and managing hospital policies to meet compliance standards and organizational requirements.<br>• Perform data entry and maintain electronic files for efficient document management.<br>• Utilize Microsoft Office tools and other software to create, edit, and organize documents effectively.<br>• Collaborate with team members to meet project deadlines and uphold quality standards.<br>• Organize and prioritize multiple tasks to ensure smooth day-to-day operations.<br>• Maintain a meticulous approach in all communications, both internally and externally.<br>• Support general office duties such as answering calls and managing correspondence when needed.
We are looking for skilled Patient Registration Specialists to support our Emergency Department on an overnight shift for a 3-month contract position in Mission Hills, California. These roles are pivotal in ensuring patients are registered efficiently and compassionately in a fast-paced hospital environment. This is a great opportunity to contribute to the healthcare community while gaining valuable experience in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and assist patients arriving at the Emergency Department with professionalism and empathy.<br>• Accurately collect and verify patient information, including demographics and insurance details.<br>• Process co-pays and other payments, ensuring all transactions are completed efficiently.<br>• Obtain necessary signatures and ensure all required forms are filled out properly.<br>• Enter patient data into the hospital’s electronic health record system with precision.<br>• Collaborate with clinical and nursing staff to maintain smooth patient flow.<br>• Uphold confidentiality standards and adhere to hospital policies and procedures.<br>• Deliver exceptional customer service to patients, their families, and hospital personnel.
<p>Robert Half is seeking a reliable and professional <strong>Front Desk Coordinator/Receptionist</strong> for one of our valued clients in Azusa. This is a <strong>part-time temp-to-hire opportunity</strong> for someone who enjoys creating a welcoming office environment and providing exceptional administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a friendly and professional manner</li><li>Answer, screen, and direct incoming calls to appropriate departments or staff</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Perform general clerical duties, including filing, copying, scanning, and data entry</li><li>Maintain front desk and common areas to ensure a clean, organized workspace</li><li>Assist with scheduling meetings and coordinating office activities</li><li>Handle basic accounting support such as creating and processing invoices</li><li>Support various departments with administrative tasks as needed</li></ul>
<p>A high-end gift store located in Beverly Hills is looking for 2 Customer Service Specialists to start immediately. As our Customer Service Specialist, you will play a key role in ensuring clientele has a seamless experience in person, online, and by phone or email. You will be responsible for a variety of tasks, from handling orders, returns, back orders, complaints and damage claims. As the Customer Service Specialist, you will work onsite daily in Beverly Hills, and you must be available to work occasional weekends. Hours are 9:30am-6pm, parking is free, and pay is up to $25/hr.</p><p> </p><p>What You Will Do:</p><p>• Work with multiple operating systems to manage incoming, outgoing orders and point of sale transactions.</p><p>• Manage customer correspondence and ensure all communication is professional and timely. Maintain appropriate follow-through when necessary to build customer relationships.</p><p>• Partner with our sales team to ensure that all commitments to clients are being met and lend back-up sales support as needed.</p><p>• Assist clientele with returned merchandise and order cancelations, issuing refunds or credits based on our return policy.</p><p>• Coordinate with our buying office team on back orders to maintain accurate stock levels.</p><p>• Support our stockroom staff providing special handling instructions and managing the flow of merchandise from our warehouses.</p><p>• Perform data entry audits to ensure all account records are accurate and up to date and partner with our accounting team as necessary.</p><p>• Coordinate with our IT department to ensure that all e-commerce orders are paid in full prior to shipment.</p><p>• Partner with our marketing team for timely registry updates regarding product images.</p><p>• Work with our UPS representative to track missing packages and report damages to ensure we are reimbursed for the damaged or missing product.</p><p>• Communicate and schedule all engraving needs with our outside vendors and inspect merchandise for accuracy upon completion.</p><p>• Answer incoming switchboard calls and direct them to the correct contact person or department.</p><p> </p>
