<p>Must be Bilingual Spanish!!!! </p><p><br></p><p>We are looking for an experienced HR Coordinator to join our team in White Plains, New York. This is a contract position offering the opportunity to contribute to various HR functions, including employee relations, benefits administration, and compliance. The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Administer employee benefit programs, including health insurance enrollment, while ensuring compliance with applicable regulations.</p><p>• Manage onboarding processes for new employees, including training sessions and the completion of necessary documentation.</p><p>• Facilitate offboarding procedures by handling paperwork and providing support to departing employees.</p><p>• Post job openings, screen applications, conduct interviews, and assist in selecting candidates for open roles.</p><p>• Address employee grievances, mediate workplace disputes, and support resolution efforts.</p><p>• Ensure adherence to labor laws, San Francisco ordinances, and company policies.</p><p>• Process and oversee leave requests under the Family and Medical Leave Act (FMLA), ensuring timely documentation and compliance.</p><p>• Handle Worker’s Compensation claims related to occupational injuries and illnesses.</p><p>• Verify and manage the completion of I-9 forms, including monitoring work authorization re-verifications.</p><p>• Collaborate with union representatives to ensure compliance with collective bargaining agreements and assist in resolving union-related matters.</p>
<p>We are looking for a highly organized and personable Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring seamless communication and exceptional customer service. Your ability to manage multiple tasks and maintain attention to detail will be key to success.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and detail-oriented environment.</p><p>• Manage and operate a multi-line phone system, efficiently directing calls to the appropriate departments.</p><p>• Handle inbound calls with courtesy and provide accurate information or solutions.</p><p>• Perform receptionist duties, including scheduling appointments and maintaining records.</p><p>• Deliver concierge services by helping guests and employees with inquiries and requests.</p><p>• Coordinate communication between departments to ensure smooth operations.</p><p>• Maintain a clean and organized front desk area to uphold company standards.</p><p>• Monitor and manage incoming mail and packages, ensuring timely distribution.</p><p>• Support administrative staff with clerical tasks as needed.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013313199 **</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in Richmond, California. In this long-term contract role, you will provide crucial support in organizing events, managing administrative tasks, and ensuring seamless operations across various functions. This position offers an exciting opportunity to contribute to team success and enhance organizational efficiency through proactive coordination.</p><p><br></p><p>Responsibilities:</p><p>• Plan and organize employee engagement activities, such as team-building events, training sessions, and other initiatives.</p><p>• Manage administrative tasks, including updating employment records and ensuring compliance with data privacy standards.</p><p>• Provide support for hiring processes by posting job openings and coordinating interview schedules.</p><p>• Facilitate new employee onboarding by preparing materials and conducting orientation sessions.</p><p>• Ensure office supplies are well-stocked and readily available to maintain a productive work environment.</p><p>• Monitor project timelines, deadlines, and priorities to drive successful completion.</p><p>• Deliver excellent customer service to both internal team members and external stakeholders.</p><p>• Maintain accurate records and documentation to support organizational processes.</p>
<p>The <strong>Part-Time HR Coordinator</strong> supports key human resources and administrative functions to help maintain a positive, organized, and efficient workplace. This role is ideal for a detail-oriented professional who enjoys working collaboratively, managing multiple priorities, and contributing to a positive employee experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Organize and coordinate employee engagement events, initiatives, training sessions, and team-building activities to promote a positive and inclusive workplace culture.</li><li>Manage HRIS administration, including updating employment records and ensuring compliance with data privacy regulations.</li><li>Assist in the recruitment process by posting job openings, scheduling interviews, and providing administrative support to the recruitment team.</li><li>Support the onboarding process for new team members by preparing orientation materials and conducting orientation sessions.</li><li>Perform a variety of administrative tasks, including responding to office and HR-related calls or emails, managing calendars, scheduling meetings, and preparing correspondence.</li><li>Monitor and maintain workspace supplies to ensure an efficient and organized working environment.</li><li>Track and maintain the progress, deadlines, and priorities of various HR and administrative projects to ensure successful execution.</li><li>Maintain a high level of customer service with internal employees and external customers by addressing inquiries and concerns promptly and professionally.</li></ul><p><br></p>
<p>We are looking for an experienced Project Manager with a focus on real estate and facilities coordination to join our team in San Francisco, California. This long-term contract position involves overseeing administrative tasks related to procurement, finance, and project management while collaborating with cross-functional teams to achieve organizational goals. If you have a strong background in real estate and project management, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage procurement processes and ensure compliance with organizational standards.</p><p>• Oversee financial tracking and reporting for real estate and facilities projects.</p><p>• Coordinate cross-functional teams to ensure seamless execution of real estate initiatives.</p><p>• Provide administrative support for leasing, appraisals, and other real estate operations.</p><p>• Facilitate project planning sessions and maintain project timelines.</p><p>• Implement Agile and Scrum methodologies to optimize project workflows.</p><p>• Collaborate with stakeholders to address real estate and facilities needs.</p><p>• Monitor project progress and provide regular updates to leadership.</p><p>• Ensure alignment with corporate objectives and industry best practices.</p><p>• Identify opportunities for process improvements within real estate and facilities management.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Alexandra Buckley at Alexandra.buckley - at - roberthalf - .com with your word resume and reference job ID# 00416-0013268397 **</p>
<p>We are looking for a Workplace Experience Coordinator to join our team in San Francisco, CA. This Contract position requires a hands-on individual who excels at providing exceptional customer service and managing the daily operations of a well-organized workspace. You will play a key role in ensuring smooth administrative support, coordinating events, and maintaining workplace services.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, including preparation and timely distribution of documents.</p><p>• Assist employees with inquiries by providing administrative support and resolving routine concerns.</p><p>• Issue visitor passes, parking permits, and follow established security protocols.</p><p>• Coordinate dining, recreational, and business activities as requested.</p><p>• Manage janitorial and maintenance work orders while ensuring workplace services such as mail and office supplies are executed efficiently.</p><p>• Organize and oversee on-site events, including room setup, teardown, and supply delivery.</p><p>• Respond to employee and guest complaints or inquiries in a thoughtful, customer-focused manner.</p><p>• Collaborate with vendors to ensure seamless delivery of goods and services to the workplace.</p><p>• Follow security and emergency procedures specific to the property, notifying appropriate parties as needed.</p><p>• Present information clearly to team members and adhere to detailed instructions provided by management.</p>
<p><strong>Position Summary:</strong></p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced Procurement Coordinator. The Procurement Coordinator is responsible for sourcing and purchasing goods, supplies, or services needed by an organization. This role ensures the organization operates efficiently while staying within budget.</p><p><br></p>
We are looking for an experienced HR Coordinator to join our team in Los Altos, California. In this role, you will play a key part in supporting the organization’s human resources operations, ensuring smooth onboarding processes and compliance with HR policies. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Manage and oversee onboarding processes, including conducting background checks and verifying employment eligibility through e-verify and I-9 documentation.<br>• Ensure compliance with HR policies and procedures, maintaining accurate records in HRIS systems.<br>• Provide administrative support for human resources operations, including handling employee inquiries and maintaining personnel files.<br>• Utilize software tools such as Microsoft Word, Excel, and Outlook to create reports and track HR metrics.<br>• Collaborate with team members to improve efficiency in HR workflows and processes.<br>• Coordinate with internal stakeholders to ensure timely completion of HR-related tasks.<br>• Support training initiatives by preparing materials and assisting with scheduling.<br>• Maintain confidentiality of sensitive employee information and uphold data integrity.<br>• Assist in managing HR compliance activities, ensuring adherence to legal and organizational standards.
<p>A respected legal membership organization based in the San Francisco Bay Area is seeking a highly organized, detail-oriented, and customer-focused professional to join their team as a Membership Education & Events Coordinator.</p><p><br></p><p>This fully remote role offers a unique opportunity to gain hands-on experience in membership support, event coordination, and continuing education program management. The Coordinator will play a key role in supporting legal professionals through engaging programs and events. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process new member applications, renewals, and maintain accurate membership records.</li><li>Conduct outreach to support renewals and re-engage lapsed members.</li><li>Generate membership reports and assist with member communications.</li><li>Support planning and execution of virtual educational programs and networking events.</li><li>Coordinate with leadership and speakers to gather materials, conduct tech walk-throughs, and manage logistics.</li><li>Draft promotional content including e-blasts and program announcements.</li><li>Track attendance, issue certificates, and upload MCLE records to the State Bar of California (training provided).</li><li>Provide exceptional customer service to members, participants, and speakers.</li><li>Troubleshoot basic technical issues related to Zoom, ProLearn, and other platforms (training provided).</li><li>Assist with administrative tasks to support overall program operations.</li></ul>
We are looking for a skilled Legal Event/Marketing Coordinator to oversee and execute a variety of marketing, event planning, and legal writing tasks. This position is based in San Francisco, California, and involves collaborating with consultants, coordinating office events, and managing content creation initiatives. The ideal candidate will bring strong organizational skills, exceptional writing abilities, and a keen understanding of legal concepts.<br><br>Responsibilities:<br>• Collaborate with external consultants to manage social media campaigns, marketing initiatives, and the creation of promotional materials.<br>• Plan and coordinate office events, including focus groups, monthly training sessions, and attorney retreats.<br>• Communicate with vendors to negotiate contracts and secure favorable rates for venues, catering, and other event needs.<br>• Draft and edit synopses for legal cases to be included in a semi-annual torts newsletter.<br>• Oversee the design, printing, and distribution of marketing and event-related materials by liaising with design consultants.<br>• Ensure all written content adheres to a high standard, including proofreading and editing for clarity and accuracy.<br>• Manage logistics for office events, ensuring smooth execution from planning to completion.<br>• Provide ongoing support for internal marketing efforts, ensuring consistency in messaging and branding.
<p>Join our team to ensure regulatory compliance for affordable housing units. As a Compliance Coordinator, you'll focus on tenant onboarding, lease agreement compliance, and maintaining accurate records to meet federal, state, and local regulations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with paperwork associated with lease renewals and affordable housing certifications.</li><li>Onboard tenants, explaining lease agreement terms and compliance requirements.</li><li>Maintain detailed tenant records and prepare monthly performance reports.</li><li>Act as a liaison between tenants and the management team, fostering a positive community environment.</li></ul>
We are looking for a detail-oriented Client Service Coordinator - Associate to join our team on a contract basis in Redwood City, California. In this role, you will manage front desk operations, provide administrative support for branch events, and assist with client onboarding processes. This is a 12-week assignment, offering an excellent opportunity to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and efficiency.<br>• Provide administrative support for branch events, including scheduling and coordination.<br>• Assist with onboarding processes for new clients, ensuring all necessary steps are completed accurately.<br>• Handle incoming calls and direct inquiries to the appropriate departments.<br>• Organize and maintain records, ensuring proper filing and documentation.<br>• Coordinate meetings and conference calls, including scheduling and distributing agendas.<br>• Support special projects and ad hoc financial tasks as needed.<br>• Distribute incoming mail and handle correspondence in a timely manner.<br>• Maintain a high level of communication with team members and clients to ensure smooth operations.<br>• Uphold organizational standards by demonstrating strong attention to detail and time management skills.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>We are transitioning from Absorb LMS to Skilljar (now Gainsight) and are seeking an LMS Implementation Specialist to support our migration and implementation efforts. With approximately 25,000 learners and extensive transcript and data history, this is a critical role in ensuring a smooth transition and successful launch. Target Platform Launch: Early to Mid February</p><p><br></p><p>You’ll work closely with two internal team members managing the vendor relationship and migration strategy. Your focus will be on building courses, managing learner data, and supporting the education team with tooling and certification infrastructure.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in the migration from Absorb to Skilljar, including learner data, transcripts, and course structures.</li><li>Build and configure courses within Skilljar.</li><li>Support project management tasks related to LMS implementation.</li><li>Collaborate with internal stakeholders to ensure platform readiness by launch.</li><li>Help establish tooling and processes for credentialing and certification programs.</li><li>Maintain high attention to detail in managing learner data and platform configurations.</li><li>Potential to grow into a broader role managing LMS tools, certification systems, and supporting the education team post-launch.</li></ul>
<p>We are seeking a professional and detail-oriented Medical Front Desk Coordinator to join our healthcare team. The ideal candidate is bilingual in Spanish or Tagalog and experienced with NexTag, a medical point-of-care (POC) system. This role is essential in providing a smooth and welcoming experience for patients while supporting the administrative functions of the clinic.</p><ul><li>Greet and check in patients in a friendly and professional manner.</li><li>Schedule and confirm patient appointments using <strong>NextTag</strong>.</li><li>Verify patient insurance coverage, eligibility, and copay amounts prior to appointments.</li><li>Collect payments and process transactions accurately through <strong>NextTag</strong>.</li><li>Maintain and update patient demographic, billing, and medical records.</li><li>Answer multi-line phones, respond to patient inquiries, and route calls appropriately.</li><li>Coordinate with medical staff to ensure smooth patient flow and scheduling.</li><li>Assist with prior authorizations, referrals, and medical record requests.</li><li>Maintain patient confidentiality and adhere to <strong>HIPAA</strong> regulations.</li></ul>
