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18 results for Procurement Coordinator in Walnut Creek, CA

Procurement Specialist

Fremont, CA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are looking for a skilled Procurement Specialist to join our team on a contract basis in Fremont, California. This is a fully onsite role requiring a dedicated, detail-oriented individual to manage purchasing activities, vendor relationships, and procurement documentation. The position is a short-term assignment lasting four weeks, with the potential for extension based on performance and business needs. Responsibilities: • Process purchase orders and requisitions with accuracy and efficiency. • Communicate with vendors to negotiate pricing, confirm availability, and establish delivery schedules. • Maintain and update detailed vendor records and procurement-related documentation. • Monitor order progress and address any delays or discrepancies to ensure timely delivery. • Assist in tracking inventory levels and managing supply needs. • Ensure all procurement activities adhere to company policies and compliance standards. • Collaborate with internal teams to understand and fulfill their purchasing requirements. • Utilize QuickBooks for tracking expenses, managing purchases, and generating reports when necessary.
2026-04-15T00:00:00Z

Procurement Associate

Hayward, CA
onsite
Permanent
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Procurement Associate to join our team in Hayward, California. In this role, you will play a vital part in managing procurement processes, optimizing supply chain operations, and negotiating contracts to ensure the organization's purchasing activities align with strategic goals. This position offers an excellent opportunity to contribute to efficient resource management and drive cost-effective solutions. Responsibilities:• Gather and verify all product specs, ingredients, allergens, labels, and packaging from approved vendors• Keep vendor documentation complete, current, and ready for nutrition review• Update product records quickly when vendor information changes• Enter purchase orders accurately and on schedule in the ERP/procurement system• Support production and inventory planning with clean, timely data• Flag and escalate order or delivery discrepancies• Understand menu cycles, forecasts, and planning timelines• Work with leadership to identify sourcing gaps, risks, and cost opportunities• Track vendor reliability and item availability, escalating issues early• Oversee third‑party storage and logistics to improve efficiency and control costs• Monitor off‑site inventory to ensure FIFO use and reduce waste• Coordinate deliveries with vendors and internal teams• Perform other assigned responsibilities
2026-04-15T00:00:00Z

Logistics Coordinator

Oakland, CA
onsite
Temporary
25 - 26 USD / Hourly
Logistics CoordinatorAbout the Role:We are looking for a Logistics Coordinator to oversee inventory, shipments, and supply chain efficiency.Responsibilities:<ul><li>Coordinate and monitor supply chain operations</li><li>Communicate with vendors, suppliers, and customers</li><li>Track shipments and address delays</li><li>Maintain accurate shipping and inventory records</li></ul>
2026-04-01T00:00:00Z

Logistics Coordinator

Santa Clara, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will play a key part in managing shipments, preparing shipping documents, and ensuring smooth coordination between customers, suppliers, and internal teams. This is a three-month contract position, offering an excellent opportunity to contribute to a dynamic environment within the metals and minerals industry. Responsibilities: • Coordinate and oversee shipments to meet customer requirements, ensuring all necessary documents such as packing lists and invoices are prepared accurately. • Monitor shipment progress, communicate updates to customers and suppliers, and address any logistical challenges. • Prepare purchase orders, track delivery schedules, and provide timely status reports to stakeholders. • Ensure compliance with import and export regulations by verifying documentation and validating duty rates. • Collaborate with team members to support customs clearance and order fulfillment processes. • Issue invoices to customers and process payments to suppliers in a timely manner. • Resolve any billing or fulfillment issues in coordination with the sales team and other departments. • Manage accounts receivable and payable, ensuring accurate record-keeping. • Generate monthly reports on sales, purchasing, and inventory levels, and monitor product inventories. • Provide operational assistance and contribute to special projects as needed.
2026-04-16T00:00:00Z

Administrative Coordinator

San Jose, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in San Jose, California. In this long-term contract role, you will play a key part in ensuring smooth administrative operations for various projects. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving. Responsibilities: • Prepare, distribute, and maintain records of subcontractor documents, including subcontracts, change orders, and purchase orders. • Verify and update project data to ensure accuracy and timely processing of information. • Coordinate the ordering and distribution of project drawings to relevant stakeholders. • Request, review, and log subcontractor certificates of insurance for compliance. • Compile and distribute comprehensive project closeout packages for clients. • Collaborate with the accounting team to maintain accurate records within Sage systems. • Handle additional administrative tasks as required, adapting to evolving office needs.
2026-04-14T00:00:00Z

Administrative Coordinator

Berkeley, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives. Responsibilities: • Conduct research to identify potential foundation and institutional funders to support grant opportunities. • Draft, edit, and compile materials for grant proposals, reports, and submissions. • Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials. • Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts. • Maintain and update donor and gift records in the organization's database, ensuring accuracy and completeness. • Generate detailed reports to track fundraising activities and analyze donation trends. • Provide logistical and communication support for fundraising events and donor-facing experiences. • Assist with the coordination of fundraising campaigns and donor engagement activities. • Collaborate with various teams to collect program information for use in fundraising materials. • Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
2026-04-10T00:00:00Z

Facilities Coordinator

Los Altos, CA
onsite
Temporary
26 - 37 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul>
2026-03-31T00:00:00Z

Facilities Coordinator

Mountain View, CA
onsite
Temporary
26 - 37 USD / Hourly
The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.
2026-03-31T00:00:00Z

Human Resources Coordinator

San Rafael, CA
onsite
Contract / Temporary to Hire
32 - 38 USD / Hourly
We are looking for an experienced Human Resources Coordinator to join our team in San Rafael, California. In this pivotal role, you will oversee essential HR functions, including onboarding, employee lifecycle management, and compliance with California labor laws. This is a Contract to long-term position, offering the opportunity for ongoing growth and collaboration within a dynamic organization. Responsibilities: • Manage the full onboarding and offboarding process, ensuring accurate documentation for new team members and terminations. • Maintain and update employee records to ensure compliance with company policies and state labor laws. • Oversee HR operations across multiple locations, ensuring consistency and adherence to California employment regulations. • Collaborate with the payroll team to guarantee accurate and timely processing of employee payments. • Support employee relations initiatives by addressing concerns and fostering a positive workplace environment. • Conduct background checks and ensure all pre-employment requirements are met. • Utilize HRIS systems to streamline administrative tasks and improve data management. • Provide guidance and support on HR policies and procedures to employees and managers. • Assist in training and cross-functional support to enhance team effectiveness. • Ensure adherence to legal standards and best practices in all HR functions.
2026-04-01T00:00:00Z

Workplace Coordinator

Los Altos, CA
onsite
Temporary
25 - 38 USD / Hourly
Workplace Coordinator – Job DescriptionDay-to-Day Responsibilities:<ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul>
2026-03-31T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-04-07T00:00:00Z

Sales Coordinator

Hayward, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Sales Coordinator to join our team in Hayward, California. The Sales Coordinator is responsible for providing comprehensive support to the Sales team throughout the lifecycle of client orders, from the initial agreement through completion and payment. Reporting to the Contracts, Administration & Purchasing Supervisor, this role collaborates with multiple departments—including Sales, Operations, Vendor Management, and Senior Leadership—to facilitate smooth processes and communication. Key Responsibilities:<ul><li>Accurately and promptly process all sales agreements, ensuring compliance with internal policies and procedures.</li><li>Set up contracts and maintain job records using collaborative and digital document management tools and the company's ERP software.</li><li>Oversee the creation and maintenance of project/job files, ensuring all documentation is organized and accessible within the company’s digital storage system.</li><li>Review, enter, and update sales and purchase orders, contract modifications, and cancellations in the ERP.</li><li>Track equipment and other deliverables to make sure delivery timelines are met and purchase order requirements are fulfilled.</li><li>Serve as a liaison across teams, balancing deadlines and objectives while making practical decisions.</li><li>Proactively manage inventory levels by placing equipment orders to maintain optimal stock at warehouse locations.</li><li>Coordinate with Logistics, Sales, and Warehouse teams to schedule and release equipment as required by project timelines.</li><li>Monitor inventory transfers between various facilities, ensuring accurate record-keeping of product counts and serial numbers.</li><li>Support annual physical inventory audits and assist with reconciliation processes as directed by the supervisor.</li><li>Assist with internal and external audit requests by retrieving documentation, as needed.</li></ul>
2026-04-10T00:00:00Z

Warehouse Coordinator

San Leandro, CA
onsite
Temporary
27 - 30 USD / Hourly
Warehouse CoordinatorAbout the Role:As a Warehouse Coordinator, you’ll support daily warehouse operations and ensure seamless inventory flow.Responsibilities:<ul><li>Manage incoming and outgoing shipments</li><li>Track inventory levels and update records</li><li>Coordinate with carriers and suppliers</li><li>Oversee safety and organization of warehouse space</li></ul>
2026-04-01T00:00:00Z

Legal Recruiting & HR Coordinator

Palo Alto, CA
onsite
Temporary
30 - 50 USD / Hourly
Legal Recruiting & HR CoordinatorPalo Alto or San Francisco, CA | Hybrid | Contract-to-Hire A well-regarded law firm is looking for a Legal Recruiting & HR Coordinator to support its growing team in Palo Alto or San Francisco. This role offers hands-on exposure to legal recruiting and HR operations in a fast-paced, collaborative environment. This position supports attorney and staff hiring while assisting with core HR functions. You’ll work closely with hiring managers, candidates, and internal teams to ensure smooth recruiting and onboarding processes. Key Responsibilities<ul><li>Support full-cycle recruiting for attorneys and professional staff</li><li>Coordinate interviews and communicate with candidates throughout the process</li><li>Partner with hiring managers to understand staffing needs</li><li>Assist with onboarding and new hire setup</li><li>Help with HR tasks such as employee records, compliance, and internal processes</li><li>Maintain recruiting data and applicant tracking systems</li><li>Provide general support to HR and recruiting leadership as needed</li></ul>
2026-04-04T00:00:00Z

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary
26.6 - 28 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment. Responsibilities:• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.• Respond to on-call requests with flexibility, including same-day assignments as needed.• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.• Complete necessary background checks and drug tests as part of the onboarding process.
2026-04-15T00:00:00Z

Senior Merchandise Coordinator

San Francisco, CA
onsite
Permanent
1000 - 125000 USD / Yearly
Natalie Lue with Robert Half is recruiting a Senior Merchandise Coordinator to support forecast accuracy and product flow for perishable CPG items. Role includes analyzing sales trends, managing demand plans, coordinating with sales and supply chain, and preparing reporting to ensure the right product, in the right place, at the right time. Ideal for someone detail‑oriented with experience in perishables, demand planning, or merchandising. The company works hybrid a minimum of 3 days onsite in San Francisco.
2026-04-07T00:00:00Z

Workplace Exp Coordinator

San Jose, CA
onsite
Temporary
25 - 25.5 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team in San Jose, CA Coverage for 2 weeksResponsibilities:• Greet and assist employees and visitors with attention to detail, issuing visitor and parking passes while adhering to security protocols.• Coordinate workplace services such as mail distribution, office supply management, and onboarding processes.• Plan and manage on-site events, including reserving space, setting up and breaking down rooms, and ensuring the timely delivery of supplies.• Handle janitorial and maintenance work orders, collaborating with vendors to ensure services are completed efficiently.• Respond to employee and guest inquiries or complaints, providing solutions with a customer-focused approach.• Manage calendars and reservations, ensuring schedules are organized and up-to-date.• Deliver presentations and communicate effectively with groups of varying sizes.• Follow property-specific safety and emergency procedures, notifying appropriate parties to maintain a safe environment.• Facilitate vendor relationships to ensure timely delivery of goods and services.• Utilize existing procedures to solve straightforward problems, ensuring duties are carried out with precision and a high standard of quality.
2026-04-14T00:00:00Z

Data Coordinator

Oakland, CA
onsite
Temporary
30 - 35 USD / Hourly
The Data Specialist supports efficient program delivery through accurate data tracking, invoice processing, payment reconciliation, reporting, and database management. Collaborating with finance and program teams, this role ensures seamless operations and strong participant support.Key Responsibilities:<ul><li>Process vendor invoices, student reimbursements, and payments using Sage, Concur, and Salesforce.</li><li>Route and troubleshoot invoices; manage vendor information and relationships in Sage.</li><li>Query databases, reconcile payment data, and prepare financial/program reports using advanced Excel.</li><li>Manage Ramp-related support inbox and provide phone support for learner inquiries.</li><li>Support account setup by monitoring progress and following up on missing documentation.</li><li>Create and maintain user guides and training content (e.g., Scribe How, YouTube).</li><li>Flag aging invoice requests and resolve bottlenecks.</li></ul>
2026-04-10T00:00:00Z