<p>We are looking for a detail-oriented Credit Clerk to join our team in the Middlesex County, NJ area. In this role, you will be responsible for supporting the credit department by performing essential administrative and financial tasks. If you enjoy working in a fast-paced environment and have a knack for organization and numbers, we encourage you to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Update and manage a weekly Excel log to track critical data points.</li><li>Reconcile purchase orders with supplier invoices to uphold financial reliability.</li><li>Perform light customer account entries, such as posting transactions on statements.</li><li>Prepare and process bi-weekly FedEx packages for distribution to specific destinations.</li><li>Utilize basic math skills for debits, credits, and routine financial calculations.</li><li>Request and collect statements from suppliers and freight companies as required.</li><li>Match bills of lading with freight bills to verify record accuracy.</li><li>Organize and maintain comprehensive filing systems for swift record retrieval.</li><li>Manage interruptions effectively while multitasking in a fast-paced environment.</li></ul><p><br></p>
<p>Rapidly expanding New York City firm is currently seeking an Accounts Receivable / Collections Specialist to join their team. In this role, you will play a critical part in managing accounts receivable and ensuring timely payment collections while maintaining strong relationships with clients and internal stakeholders. This position offers an excellent opportunity to contribute to the financial health of the organization through effective communication and detailed documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage the full accounts receivable process, including billing, reconciliations, and timely collection of outstanding payments.</li><li>Monitor aging reports, identify delinquent accounts, and initiate collection efforts through calls and correspondence.</li><li>Partner with internal teams to resolve discrepancies and maintain accurate account records.</li><li>Ensure compliance with company policies and procedures, as well as applicable laws and regulations.</li><li>Provide exceptional customer service to clients while handling inquiries or disputes related to billing or collections.</li><li>Prepare regular reports on collections activity, outstanding balances, and accounts receivable performance to management.</li><li>Support process improvements to optimize AR functions and enhance efficiency.</li></ul>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in New York, New York. In this role, you will play a key part in managing vendor payments, processing invoices, and ensuring accurate expense tracking. Your expertise will support the finance department in maintaining efficient operations and accurate reporting.<br><br>Responsibilities:<br>• Process vendor bills by scanning, verifying, and entering them into the accounting system.<br>• Generate accounts payable reports and facilitate payment approvals.<br>• Post approved vendor payments and wire transfers into the accounting system.<br>• Audit and update spreadsheets with detailed costs related to legal cases.<br>• Review factory bills and monthly statements, ensuring accuracy before posting them in the system.<br>• Validate and categorize credit card charges, ensuring proper expense allocation.<br>• Communicate with departments and vendors to resolve missing invoices and record credit card transactions.<br>• Deposit and reconcile daily sales transactions using batch or payout reports.<br>• Investigate and resolve merchant service chargeback claims for wholesale and retail sales.<br>• Process employee reimbursements and record debit transactions from bank statements.
<p><strong>Company Overview:</strong></p><p> We are a fast-paced, customer-focused retail company headquartered in White Plains, NY. We pride ourselves on delivering exceptional products and service to our B2B and B2C clients. As we continue to grow, we are seeking an experienced <strong>Accounts Receivable Collections Specialist</strong> to support our finance team on a contract basis.</p><p><strong>Position Summary:</strong></p><p> The Accounts Receivable Collections Specialist will be responsible for managing and executing the collections process for our B2B customer accounts. The ideal candidate will have strong communication skills, a proactive approach to collections, and proven experience working with commercial clients in a retail or product-based environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a portfolio of B2B accounts to ensure timely collection of outstanding receivables.</li><li>Contact customers via phone, email, and other channels to follow up on overdue invoices and resolve payment issues.</li><li>Monitor aging reports and escalate delinquent accounts as needed.</li><li>Work closely with sales, customer service, and finance teams to resolve billing discrepancies or disputes.</li><li>Maintain accurate records of customer communications, payment commitments, and collection efforts.</li><li>Assist in month-end close processes related to accounts receivable.</li><li>Recommend accounts for credit hold or third-party collections based on internal policies.</li><li>Ensure compliance with company credit and collections policies.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Monmouth County, New Jersey. In this role, you will play a critical part in managing financial transactions, maintaining records, and ensuring efficient payment processes for customers and vendors. This is a long-term contract position, offering an opportunity to contribute to the success of our accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and record customer payments while ensuring accuracy and compliance with company procedures.</p><p>• Generate and distribute invoices to customers in a timely manner.</p><p>• Maintain and update customer account information, including changes in addresses, mergers, or other updates.</p><p>• Prepare detailed reports on account statuses and outstanding balances as requested.</p><p>• Investigate discrepancies and overdue amounts by collaborating with team members and customers.</p><p>• Reconcile accounts receivable regularly to maintain accurate financial records.</p><p>• Assist senior accounting staff with monthly revenue account reconciliations.</p><p>• Verify expense reports and reconcile them with account balances and supporting documents.</p><p>• Facilitate vendor payments by reviewing purchase orders, verifying information, and resolving discrepancies.</p><p>• Support the accounting department by managing monthly statements and financial transactions.</p>
<p><strong>Accounts Payable Specialist (Full Cycle AP) – Farmingdale, Long Island, NY</strong></p><p>Are you an experienced Accounts Payable Specialist with a passion for efficiency and precision? </p><p><strong><em>Anna Parson at Robert Half</em>,</strong> in partnership with a well-established Manufacturing and Distribution company, is searching for a detail-oriented, adaptable professional ready to thrive in a dynamic and fast-paced environment.</p><p><strong>As the Accounts Payable Specialist, you will: </strong></p><ul><li>Manage <strong>Full Cycle Accounts Payable</strong>, including 3-way matching, coding invoices to General Ledger accounts, obtaining approvals, and processing payments via check and ACH.</li><li>Conduct vendor reconciliations and resolve inquiries promptly and professionally.</li><li>Process AP for <strong>multiple entities</strong>, showcasing your ability to handle volume with accuracy and efficiency.</li><li>Leverage your <strong>Manufacturing or Distribution industry experience</strong> to support business operations.</li><li>Demonstrate <strong>Advanced Excel skills</strong> (Pivot Tables, VLOOKUPs) to analyze and export data.</li><li>Adapt quickly to the company’s ERP system using your prior systems knowledge.</li></ul><p><strong>Seeking an Accounts Payable Specialist with:</strong></p><ul><li>Proven experience in accounts payable, particularly within Manufacturing or Distribution industries.</li><li>Strong communication skills, organizational abilities, and multitasking expertise.</li><li>Proficiency with ERP systems and advanced Excel tools.</li><li>A drive to succeed in a collaborative and fast-paced environment.</li></ul><p><strong>Reach out to Anna Parson</strong> <strong>at Robert Half </strong>for immediate and confidential consideration, or simply <strong>Apply Now!!!</strong></p><p><br></p>
<p>We are looking for a meticulous and proactive Office Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office by managing essential administrative tasks and providing support to various teams. If you are organized, resourceful, and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Collect, scan, and distribute incoming mail to the appropriate departments in a timely and organized manner.</p><p>• Ensure all correspondence is accurately routed to the intended recipients.</p><p>• Regularly monitor the inventory of coffee and office supplies to ensure availability at all times.</p><p>• Restock coffee and other office essentials as needed to maintain a well-equipped workspace.</p><p>• Coordinate repair requests and oversee their completion with minimal disruption to daily office activities.</p><p>• Manage weekly catered lunch orders, keeping dietary preferences and budget considerations in mind. Pre and clean up afterwards.</p><p>• Send out announcements to internal teams and gather feedback.</p><p>• Tidy up and organize the lunch area post-meal to maintain a clean and orderly office environment.</p>
<p>We are looking for an experienced Accounts Receivable Analyst to join our team in Englewood Cliffs, New Jersey. In this long-term contract position, you will play a critical role in managing and improving financial operations, ensuring seamless cash application processes, and handling accounts receivable tasks. This is an excellent opportunity to contribute your expertise in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage accounts receivable activities, ensuring timely and accurate processing of transactions.</p><p>• Handle cash application processes, ensuring all payments are posted and reconciled appropriately.</p><p>• Collaborate with internal teams to address and resolve discrepancies in billing and collections.</p><p>• Conduct commercial collections activities to maintain accurate and up-to-date customer accounts.</p><p>• Monitor and manage cash activity, ensuring compliance with company policies and procedures.</p><p>• Prepare and analyze accounts receivable reports to identify trends and areas for improvement.</p><p>• Assist with billing functions, including invoice generation and adjustments as needed.</p><p>• Work closely with stakeholders to streamline accounts receivable processes and enhance efficiency.</p><p>• Support month-end and year-end financial close processes related to accounts receivable.</p><p>• Respond to inquiries from clients and internal teams regarding accounts and payments.</p>
<p>We are looking for an experienced Accounts Payable Specialist in the Middlesex County, NJ area. In this role you will be responsible for the full cycle accounts payable process, invoice processing, payment processing, assisting with month end close, and more. If you have 3+ years of Accounts Payable experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Key Responsibilities:</p><p>• Perform day-to-day accounts payable transactions. </p><p>• Ensure all transactions have proper documentation, coding, and approval. </p><p>• Research and resolve discrepancies related to invoices. </p><p>• Process vendor invoices and payments. </p><p>• Maintain vendor records, ensuring accuracy and compliance.</p><p>• Assist with month-end close. </p>
<p>Our client, experiencing rapid growth, is seeking multiple <strong><em>Billing Analysts</em></strong> to join their team. This role is ideal for candidates with experience in billing, accounts receivable, or invoicing who are proficient in Microsoft Excel.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, generate, and process invoices accurately and on time</li><li>Reconcile billing accounts and resolve discrepancies promptly</li><li>Review billing data for accuracy and completeness</li><li>Communicate with internal teams and clients regarding billing questions or issues</li><li>Maintain organized records of invoices, payments, and account activity</li><li>Assist with month-end and year-end billing reports</li><li>Support finance and accounting teams with ad hoc billing-related tasks</li><li>Ensure compliance with company policies and accounting standards</li></ul><p><br></p>
<p><strong>Accounts Payable/Receivable Specialist</strong></p><p><em>Well-Established, Employee-Centric Real Estate Company | Bergen County, NJ</em></p><p>Our long-standing and employee-focused real estate company in Bergen County is seeking a detail-oriented <strong>Accounts Payable/Receivable Specialist</strong> to join our collaborative team. This role is ideal for a reliable professional who thrives in a fast-paced environment and enjoys taking ownership of end-to-end accounting responsibilities. You’ll play an integral part in maintaining accurate financial records, supporting property operations, and ensuring smooth day-to-day financial transactions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare and issue tenant billings and manage all collections in a timely and professional manner.</li><li>Run delinquency reports and follow up with tenants on outstanding balances; submit monthly updates to executives by the 5th of each month.</li><li>Reconcile Cash Journals to ensure accuracy between cash management and SKYLINE.</li><li>Maintain a Tickler report to track all critical dates and financial milestones.</li><li>Input and interpret all leases and amendments into SKYLINE software.</li><li>Maintain and update reports such as the Cash Journal, Rent Roll, and Real Estate Tax Schedule.</li><li>Complete month-end closing activities, including reimbursement checks, management fees, and postings to the General Ledger.</li><li>Periodically reconcile and true-up Real Estate Taxes (RETAX), Common Area Maintenance (CAM), and Insurance charges.</li></ul><p><strong>Accounts Payable:</strong></p><ul><li>Process all vendor invoices promptly and accurately; print, scan, and file checks for recordkeeping.</li><li>Handle monthly mortgage and wire payments for all entities.</li><li>Create POS PAY files for daily banking uploads and fraud prevention.</li><li>Process and track all management personnel and driver expenses.</li><li>Complete month-end AP closing, including reimbursements, expense distribution reports, management fees, and General Ledger postings.</li><li>Manage administrative duties such as scanning, filing, mail handling, and shipping (UPS/FEDEX).</li><li>Prepare and process year-end 1099 and 1096 filings for vendors and submit copies to the IRS and State of New Jersey.</li></ul><p><br></p>
We are looking for a skilled Accounts Receivable Specialist to join our team in New York, New York. In this long-term contract position, you will play a crucial role in managing the billing and collections processes while ensuring accuracy and compliance. This opportunity is ideal for individuals with a strong background in accounts receivable who are eager to contribute to efficient financial operations.<br><br>Responsibilities:<br>• Generate and process invoices in NetSuite while ensuring timely and accurate application of payments.<br>• Manage billing schedules and maintain purchase orders and rate cards in alignment with contractual agreements.<br>• Monitor accounts receivable aging and follow up on overdue balances in a meticulous and efficient manner.<br>• Investigate and resolve payment discrepancies, including credit memos and short payments, to maintain account accuracy.<br>• Prepare detailed aging reports and variance analyses using NetSuite and Excel.<br>• Contribute to the 13-week cash flow forecast by providing accurate accounts receivable data.<br>• Reconcile customer accounts and maintain up-to-date client master data to support accurate reporting.<br>• Assist in preparing documentation for external audits and responding to audit-related inquiries.<br>• Identify opportunities for process improvements within billing and collections workflows to enhance efficiency.
<p>A busy firm in the West Caldwell area is seeking a Collections Specialist to join their growing company. This Collections Specialist will manage accounts receivable processes by working closely with attorneys, clients, and finance staff to ensure timely payments and resolve outstanding debts. The ideal Collections Specialist will have prior experience out of the legal industry, professional services, or something close and have experience with a relevant system such as 3E, Aderant, etc. This Collections Specialist position requires strong communication, high attention to detail, and the ability to multitask. Other responsibilities of this Collections Specialist will include but not be limited to: </p><p><br></p><p>Collections Specialist Responsibilities:</p><ul><li>Collaborate with administrative leadership to address tasks and assignments effectively.</li><li>Assist clients with billing inquiries and provide clear explanations.</li><li>Support assigned partners with collections activities and strategies.</li><li>Follow up on overdue accounts to ensure timely resolution.</li><li>Prepare detailed reports for clients and partners related to accounts receivable.</li><li>Generate and distribute monthly reminder statements to clients.</li><li>Maintain organized and accurate accounts receivable records and files.</li><li>Coordinate with accounting staff to manage cash applications, resolve duplicate payments, and utilize funds held in trust.</li><li>Record all communications and updates in the document management system.</li></ul><p><br></p><p>This Collections Specialist role is paying between $75,000 and $95,000 annually depending on experience. If interested in this Collections Specialist position, apply today! </p>
<p>We’re looking for a reliable and customer-focused Assistant Property Manager to help oversee daily operations at one of our residential communities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has a strong eye for detail.</p><p>What You’ll Do:</p><ul><li>Support Leasing Activities:</li><li>Assist with showing units, processing applications, and preparing lease agreements. Help maintain high occupancy rates through excellent customer service and follow-up.</li><li>Resident Relations:</li><li>Serve as a point of contact for residents, addressing questions, concerns, and service requests with professionalism and care.</li><li>Maintenance Coordination:</li><li>Submit and track work orders, follow up with vendors, and ensure timely resolution of maintenance issues. Conduct property inspections to uphold quality standards.</li><li>Administrative Support:</li><li>Maintain accurate resident files and property records. Assist with rent collection, invoice processing, and budget tracking.</li><li>Marketing & Events:</li><li>Help promote available units through online listings and community outreach. Support resident engagement by coordinating events and communications.</li><li>Compliance & Reporting:</li><li>Ensure adherence to company policies and housing regulations. Assist with preparing reports on occupancy, financials, and property performance.</li></ul><p><br></p>
We are looking for an experienced and meticulous Assistant Controller to join a dynamic consumer products company based in Mahwah, New Jersey. This role is integral to supporting and enhancing the organization’s accounting operations and financial reporting as the company continues its rapid growth. The ideal candidate will bring a strong background in accounting, particularly within the consumer goods industry, and experience managing accounts receivable for major retail clients.<br><br>Responsibilities:<br>• Oversee month-end and quarter-end financial close processes, ensuring accurate journal entries, accruals, and account reconciliations.<br>• Prepare financial statements and management reports to support internal decision-making and strategic planning.<br>• Manage the accounts receivable cycle for large retail and wholesale clients, including invoicing, payment tracking, and resolving disputes.<br>• Monitor customer portals such as Amazon Vendor Central and Walmart RetailLink to track invoice statuses, disputes, and chargebacks.<br>• Analyze AR metrics, including aging reports and cash flow trends, to develop strategies for improving financial performance.<br>• Reconcile accounts receivable subledgers to the general ledger, maintaining compliance with internal controls and financial regulations.<br>• Collaborate with sales teams to forecast chargebacks and evaluate the effectiveness of retailer programs.<br>• Provide audit support by preparing detailed schedules and documentation related to accounts receivable and revenue.<br>• Guide and mentor team members with less experience, fostering growth and ensuring consistency in processes.
We are looking for an Accounts Receivable Specialist to join our team in Wood Ridge, New Jersey. This position offers an excellent opportunity to manage critical financial processes, including billing, collections, and cash applications. As a Contract to permanent role, it provides the potential for long-term career growth within the organization.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and timely completion.<br>• Handle cash applications and oversee daily cash activity to maintain financial stability.<br>• Conduct commercial collections and follow up with clients to ensure timely payments.<br>• Prepare and distribute invoices, ensuring all billing functions are performed efficiently.<br>• Reconcile accounts and resolve discrepancies in a meticulous and timely manner.<br>• Collaborate with internal teams to streamline financial processes and improve workflow.<br>• Maintain accurate financial records and documentation for audits and reporting.<br>• Monitor aging reports and take proactive measures to minimize overdue accounts.<br>• Utilize Microsoft Excel and other tools to analyze financial data and prepare reports.
<p>We are looking for a highly organized and dependable Part-Time Accounts Receivable Specialist to join our team in Princeton, NJ. In this Contract-to-Permanent position, you will play a critical role in managing customer payments and ensuring financial accuracy within a high-volume environment. This is an excellent opportunity for a detail-oriented individual seeking to contribute to an efficient and collaborative finance team.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately apply customer payments made via wire transfers, credit cards, checks, and other methods.</p><p>• Review customer accounts regularly to reconcile balances and identify discrepancies.</p><p>• Monitor aging reports and collaborate with team members to follow up on outstanding collections.</p><p>• Investigate issues related to unapplied cash and resolve payment discrepancies promptly.</p><p>• Coordinate with billing and customer service teams to address account-related concerns.</p><p>• Prepare and distribute weekly and monthly accounts receivable reports.</p><p>• Maintain detailed and organized financial records to support accurate reporting and audits.</p>
<p>Robert Half is partnering with a rapidly growing law firm specializing in corporate and real estate law to find a highly organized and proactive Legal Administrative Assistant. This role is essential to supporting a busy legal team—including Real Estate (Hospitality) and Corporate Attorneys—by managing administrative workflows and producing high-quality legal documents.</p><p><strong> </strong></p><p><strong>Job Title:</strong> Legal Administrative Assistant (Corporate Legal Secretary)</p><p> <strong>Location:</strong> New York, NY (On-site, 5 days/week)</p><p> <strong>Pay Rate:</strong> $25+/hour</p><p> <strong>Employment Type:</strong> Temp-to-Hire</p><p> <strong>Start Date:</strong> ASAP</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p><strong>Document Production & Management:</strong></p><ul><li>Format and heavily markup corporate and real estate documents per attorney instructions</li><li>Create tables of contents, apply advanced styles, run blacklines, and convert PDFs to Word</li><li>Maintain and organize documents using DocsOpen and iManage</li><li>Use Office 365 and OneDrive for document creation and collaboration</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Manage attorney calendars and schedule Zoom meetings</li><li>Enter attorney time into billing systems accurately and promptly</li><li>Handle billing processes (corporate legal billing experience required)</li><li>Send DocuSigns and manage document execution</li><li>Assist with general office tasks and legal team support as needed</li></ul><p><strong>Client Engagement:</strong></p><ul><li>Create engagement letters and manage client intake for the firm’s partner</li><li>Coordinate internal and external communications professionally</li></ul>
<p>Our client is seeking an <strong>Accounts Payable Specialist </strong>to join their team in <strong>Somerset, New Jersey.</strong> This role involves managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and experience in accounts payable processes.</p><p><br></p><p><strong>This role is fully onsite.</strong></p><p><br></p><p><strong>Accounts Payable (A/P) Specialist Responsibilities:</strong></p><p>• Process and verify invoices for accuracy and proper coding before entering them into the financial system.</p><p>• Conduct timely check runs to ensure prompt payments to vendors and suppliers.</p><p>• Reconcile accounts payable transactions to maintain accurate and up-to-date records.</p><p>• Collaborate with internal and external stakeholders to resolve invoice discrepancies and payment issues.</p><p>• Ensure compliance with company policies and procedures during all accounts payable activities.</p><p>• Utilize SAP software to manage and track accounts payable processes efficiently.</p><p>• Prepare reports related to accounts payable activities to support financial analysis and decision-making.</p><p>• Assist in month-end closing activities by ensuring all payable transactions are recorded accurately.</p>
<p>Our client is seeking a dedicated <strong>Collections Specialist </strong>to join their team in <strong>Berkeley Heights, NJ </strong>for a hybrid opportunity<strong>.</strong> In this Contract-to-permanent position, you will play a key role in ensuring timely and accurate collection processes for both commercial and consumer accounts. This opportunity is ideal for professionals with expertise in credit and collections who thrive in a fast-paced environment.</p><p><br></p><p><strong>Collections Specialist Responsibilities:</strong></p><p>• Manage collection activities for commercial and consumer accounts, ensuring timely payments and resolving outstanding balances.</p><p>• Communicate effectively with clients to negotiate payment plans and address account discrepancies.</p><p>• Utilize credit and collection processes to maintain accurate financial records and minimize overdue accounts.</p><p>• Analyze customer billing and payment histories to identify potential risks and develop strategies for resolution.</p><p>• Maintain detailed documentation of collection efforts and interactions with clients.</p><p>• Collaborate with internal teams to streamline billing and collection processes.</p><p>• Prepare detailed reports on account statuses and collection progress using Microsoft Excel.</p><p>• Apply advanced Excel formulas to analyze financial data and generate insights.</p><p><br></p>
<p>Our client is looking for an experienced Accounts Receivable Specialist to join our team in the Toms River, New Jersey area. This role is ideal for someone with a background in accounts receivable and a proven ability to work with Yardi Software, especially within the real estate industry. As a key member of the finance team, you will oversee payment processing, maintain accurate financial records, and contribute to the overall efficiency of our operations.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming payments while adhering to established financial policies and procedures.</p><p>• Handle daily financial transactions, including verifying, classifying, and recording accounts receivable data.</p><p>• Prepare and issue invoices, bills, and bank deposits in a timely manner.</p><p>• Reconcile accounts receivable ledgers to ensure all payments are accurately recorded.</p><p>• Investigate and resolve discrepancies or client billing issues to maintain accuracy.</p><p>• Generate financial reports and statements to provide updates on accounts receivable status.</p><p>• Collaborate with the Finance team to identify areas for process improvement and enhance efficiency.</p><p>• Maintain clear and organized financial records for auditing and reporting purposes.</p><p>• Ensure compliance with industry standards and best practices in accounts receivable management.</p>
<p>We are looking for a skilled P& C Insurance Specialist to join our team in the Tinton Falls, New Jersey area. In this role, you will be responsible for managing and optimizing the company's insurance programs, ensuring compliance, and coordinating claims efficiently. This position plays a key role in protecting the company’s assets while maintaining strong relationships with insurance carriers, legal teams, and internal departments.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the renewal process for all insurance policies, including management, construction, workers’ compensation, and auto coverage.</p><p>• Review, process, and track insurance invoices while maintaining accurate records of premium payments.</p><p>• Provide Certificates of Insurance to lenders, homeowners, and other stakeholders as required.</p><p>• Monitor deductible expenses and contribute to the effective management of insurance-related costs.</p><p>• Maintain organized and up-to-date records of insurance documentation and correspondence.</p><p>• Collect and submit necessary documentation for insurance claims, including property, liability, and auto-related incidents.</p><p>• Collaborate with the legal department to address litigation matters related to insurance claims.</p><p>• Track the progress of claims and ensure timely follow-ups with insurance carriers and relevant internal parties.</p><p>• Verify that all insurance policies comply with regulatory requirements and contractual obligations.</p><p>• Assist in preparing data for audits and internal reporting, supporting senior leadership with insurance-related collections and reconciliations.</p>
We are looking for an experienced Accounts Payable Specialist to join a dynamic real estate team in New York, New York. In this long-term contract role, you will play a key part in managing financial transactions and ensuring accuracy in payment processes. This is an excellent opportunity to apply your expertise in accounts payable within the fast-paced real estate industry.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accuracy and compliance with company policies.<br>• Assign proper account codes to invoices and other financial documents.<br>• Manage payment processes, including Automated Clearing House (ACH) transactions and check runs.<br>• Reconcile accounts to maintain accurate financial records and identify discrepancies.<br>• Collaborate with internal teams to resolve invoice and payment-related issues.<br>• Maintain organized records of all transactions and supporting documentation.<br>• Prepare financial reports and summaries as required by management.<br>• Assist in month-end and year-end closing activities related to accounts payable.<br>• Ensure timely and accurate vendor payments while adhering to contractual terms.
<p>Robert Half is seeking a <strong>Legal Administrative Assistant</strong> for our law firm client located in Hackensack, NJ. This role will provide critical administrative and operational support to assist a newly hired attorney during their transition into the firm. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced legal environment. Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong> is highly preferred.</p><p> </p><p><strong>Location:</strong> Hackensack, NJ (On-site, 5 days per week)</p><p> <strong>Job Type:</strong> Full-time (40 hours/week), Temporary (3–4 weeks, potential extension)</p><p> <strong>Start Date:</strong> ASAP (Preferred: Monday, October 30, 2023)</p><p><strong>Pay:</strong> $25/hour </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Phone & Communication Management</strong></li><li>Answer calls, relay messages, and serve as a professional point of contact for clients and external stakeholders.</li><li>Facilitate communication between the attorney and clients during the transition process.</li><li><strong>Calendar & Appointment Coordination</strong></li><li>Manage the attorney’s calendar, schedule meetings, and coordinate appointments.</li><li>Provide reminders and follow-ups for client and case deadlines.</li><li><strong>Document & Mail Processing</strong></li><li>Receive, organize, and process documents and correspondence.</li><li>Maintain digital and physical files using tools like <strong>NetDocuments</strong>.</li><li><strong>Case Management Support</strong></li><li>Assist with case file organization and ensure smooth transition of client information into firm systems.</li><li><strong>Office Operations & Billing Support</strong></li><li>Provide general office assistance as needed.</li><li>Enter billing information in <strong>iTimekeep</strong> and ensure accuracy.</li></ul><p> </p><p><strong>Requirements</strong></p><ul><li>Strong administrative and legal support experience.</li><li>Proficiency in <strong>NetDocuments</strong>, <strong>iTimekeep</strong>, and <strong>Microsoft Outlook</strong>.</li><li>Excellent organizational and communication skills.</li><li>Ability to handle sensitive information and multitask effectively.</li><li>Immediate availability.</li></ul><p><br></p>
