We are looking for an experienced Accounts Payable Specialist to join a dynamic real estate team in New York, New York. In this long-term contract role, you will play a key part in managing financial transactions and ensuring accuracy in payment processes. This is an excellent opportunity to apply your expertise in accounts payable within the fast-paced real estate industry.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accuracy and compliance with company policies.<br>• Assign proper account codes to invoices and other financial documents.<br>• Manage payment processes, including Automated Clearing House (ACH) transactions and check runs.<br>• Reconcile accounts to maintain accurate financial records and identify discrepancies.<br>• Collaborate with internal teams to resolve invoice and payment-related issues.<br>• Maintain organized records of all transactions and supporting documentation.<br>• Prepare financial reports and summaries as required by management.<br>• Assist in month-end and year-end closing activities related to accounts payable.<br>• Ensure timely and accurate vendor payments while adhering to contractual terms.
<p>Our client is seeking a dedicated <strong>Collections Specialist </strong>to join their team in <strong>Berkeley Heights, NJ </strong>for a hybrid opportunity<strong>.</strong> In this Contract-to-permanent position, you will play a key role in ensuring timely and accurate collection processes for both commercial and consumer accounts. This opportunity is ideal for professionals with expertise in credit and collections who thrive in a fast-paced environment.</p><p><br></p><p><strong>Collections Specialist Responsibilities:</strong></p><p>• Manage collection activities for commercial and consumer accounts, ensuring timely payments and resolving outstanding balances.</p><p>• Communicate effectively with clients to negotiate payment plans and address account discrepancies.</p><p>• Utilize credit and collection processes to maintain accurate financial records and minimize overdue accounts.</p><p>• Analyze customer billing and payment histories to identify potential risks and develop strategies for resolution.</p><p>• Maintain detailed documentation of collection efforts and interactions with clients.</p><p>• Collaborate with internal teams to streamline billing and collection processes.</p><p>• Prepare detailed reports on account statuses and collection progress using Microsoft Excel.</p><p>• Apply advanced Excel formulas to analyze financial data and generate insights.</p><p><br></p>
<p>Our client is seeking an <strong>Accounts Payable Specialist </strong>to join their team in <strong>Somerset, New Jersey.</strong> This role involves managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and experience in accounts payable processes.</p><p><br></p><p><strong>This role is fully onsite.</strong></p><p><br></p><p><strong>Accounts Payable (A/P) Specialist Responsibilities:</strong></p><p>• Process and verify invoices for accuracy and proper coding before entering them into the financial system.</p><p>• Conduct timely check runs to ensure prompt payments to vendors and suppliers.</p><p>• Reconcile accounts payable transactions to maintain accurate and up-to-date records.</p><p>• Collaborate with internal and external stakeholders to resolve invoice discrepancies and payment issues.</p><p>• Ensure compliance with company policies and procedures during all accounts payable activities.</p><p>• Utilize SAP software to manage and track accounts payable processes efficiently.</p><p>• Prepare reports related to accounts payable activities to support financial analysis and decision-making.</p><p>• Assist in month-end closing activities by ensuring all payable transactions are recorded accurately.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our client's team in Bucks County, Pennsylvania. In this role, you will play a vital part in ensuring accurate and efficient financial operations, particularly in managing payments and vendor relations. This is an excellent opportunity to contribute your expertise to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process large volumes of vendor invoices with accuracy and adherence to company policies.</p><p>• Manage credit card expense reports using automated systems, ensuring compliance with organizational guidelines.</p><p>• Reconcile accounts payable ledgers and resolve discrepancies in payable liabilities.</p><p>• Conduct payment runs, including checks and wire transfers, while maintaining proper documentation.</p><p>• Maintain comprehensive vendor records, including setting up new vendors and ensuring W-9 compliance.</p><p>• Prepare and generate accounts payable reports to support month-end closing procedures.</p><p>• Collaborate with the finance team to ensure accuracy in all accounts payable transactions.</p><p>• Provide necessary documentation and explanations during financial audits.</p><p>• Identify opportunities for process improvements and implement solutions to streamline accounts payable operations.</p><p>• Ensure compliance with internal controls and prepare Form 1099 for reporting purposes.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
<p><strong>Job Description: Accounts Payable Specialist</strong></p><p><strong>Position Type:</strong> Full-Time</p><p><strong>Overview:</strong></p><p>We are seeking a highly experienced <strong>Accounts Payable (AP) Specialist</strong> with 3+ years of hands-on experience in managing high-volume AP transactions, performing three-way matching, vendor management, troubleshooting issues, and working within multiple Accounting platforms and system. This role requires a detail-oriented and proactive professional who can efficiently execute AP processes while contributing to ad-hoc projects and process improvements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>AP Process Management:</strong></li></ol><ul><li>Manage the full-cycle accounts payable process, including invoice entry, coding, and payment processing.</li><li>Ensure accuracy and timeliness of payments in alignment with company policies and procedures.</li></ul><ol><li><strong>Three-Way Matching:</strong></li></ol><ul><li>Perform detailed three-way matching of purchase orders, invoices, and receiving reports to confirm accuracy and resolve discrepancies.</li></ul><ol><li><strong>Vendor Management:</strong></li></ol><ul><li>Facilitate vendor onboarding and maintain vendor database within the ERP system.</li><li>Communicate effectively with vendors to address payment inquiries, discrepancies, or troubleshooting issues.</li></ul><ol><li><strong>Troubleshooting & Issue Resolution:</strong></li></ol><ul><li>Investigate and resolve payment discrepancies, delays, and other AP-related issues in conjunction with cross-functional teams.</li><li>Research and resolve aging accounts payable items while providing comprehensive recommendations to management.</li></ul><ol><li><strong>High-Volume Transactions:</strong></li></ol><ul><li>Process a high volume of invoices and payments efficiently, ensuring high data accuracy and compliance with controls.</li></ul><ol><li><strong>ERP System Utilization:</strong></li></ol><ul><li>Leverage advanced functionality of large ERP systems (e.g., SAP, Oracle, Workday, or similar) to manage AP workflows and reporting.</li><li>Identify opportunities for process optimization and system enhancements within ERP.</li></ul><ol><li><strong>Ad-Hoc Projects:</strong></li></ol><ul><li>Contribute to special projects and initiatives, such as AP automation, implementing process improvements, or assisting during audits.</li><li>Prepare AP-related analysis and reports as required by management.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract to hire basis in Stamford, Connecticut. In this role, you will play a key part in supporting vendor management and accounts payable processes within a fast-paced financial services environment. This is a fantastic opportunity for a motivated individual with strong organizational skills and a background in accounting to contribute to a dynamic project.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing vendor files and implementing updates within the accounts payable system.</p><p>• Maintain and organize detailed spreadsheets to track agreements and system entries accurately.</p><p>• Verify invoices to ensure they are accurate and compliant with company policies.</p><p>• Communicate regularly with a large network of vendors, facilitating progress meetings using Teams.</p><p>• Monitor and report on project status, providing updates to the Accounts Payable Manager.</p><p>• Utilize Great Plains accounting software to process and track transactions effectively.</p><p>• Collaborate with team members to ensure smooth execution of accounts payable tasks.</p><p>• Identify and resolve discrepancies in vendor or invoice information promptly.</p><p>• Provide technical and administrative support to ensure project deadlines are met efficiently.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Ossining, New York. This role offers a great opportunity to work on a long-term contract basis, involving diverse and challenging tasks in accounts payable. The ideal candidate will bring strong organizational skills and attention to detail, ensuring the smooth operation of financial processes.<br><br>Responsibilities:<br>• Manage the complete accounts payable cycle, including invoice processing and payment scheduling.<br>• Perform three-way matching of purchase orders, invoices, and receipts to ensure accuracy.<br>• Reconcile bank statements and credit card transactions on a regular basis.<br>• Code invoices accurately and prepare them for approval.<br>• Handle month-end accounts payable tasks, ensuring all transactions are properly recorded.<br>• Generate ad hoc financial reports as needed to support business operations.<br>• Conduct weekly check runs and process Automated Clearing House (ACH) payments.<br>• Oversee accounts payable functions for both the primary company and its smaller subsidiary.<br>• Utilize Epicor and Concur software to manage accounts payable workflows efficiently.
<p> </p><p><strong>Part-Time Accounts Payable Specialist</strong></p><p> </p><p> </p><p>Are you looking for a flexible, part-time opportunity in accounting? A company in the Trumbull area is seeking a <strong>Part-Time Accounts Payable Specialist</strong> to support the accounting department and Controller. Whether you're seeking flexibility while your kids are in school or simply looking for a better work-life balance, this might be the perfect fit for you!</p><p>This role is approximately <strong>20 hours per week</strong>, with flexibility on days and hours, as long as work is completed during regular business hours. The company provides a fantastic culture where everyone works well together, and the CEO is known for taking care of employees and fostering an environment focused on longevity and collaboration.</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li>Receive and sort Accounts Payable (AP) invoices </li><li>Match invoices to purchase orders or subcontracts</li><li>Work with vendors </li><li>Oversee the A/P sub-ledger.</li><li>Order and maintain office supplies.</li><li>Initiate vendor payments promptly and accurately.</li></ul><p><strong> </strong></p><p><strong>Qualifications:</strong></p><ul><li>Strong attention to detail and accuracy in the payables process.</li><li>Ability to work independently and complete assigned tasks efficiently.</li><li>Minimum of 2 years of related experience in accounts payable or similar positions.</li></ul><p> </p><p>To be considered, apply today or email your resume to <strong>Kelsey.Ryan@roberthalf(.com)</strong></p>
<p>We are looking for an experienced Accounts Receivable / Customer Service Specialist to join our team in the New Providence, New Jersey area. This role involves managing customer accounts, resolving payment-related inquiries, and ensuring accurate financial records. The ideal candidate will bring strong organizational skills, attention to detail, and a customer-focused approach to effectively handle account reconciliations and build positive client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Communicate with customers to address inquiries about lease terms, rental periods, and payment-related issues.</p><p>• Review lease agreements to verify payments and determine potential credits, subject to management approval.</p><p>• Prepare detailed aging reports for past-due accounts, providing analysis and recommendations for action.</p><p>• Investigate unidentified payments and collaborate with customers to resolve application discrepancies.</p><p>• Reconcile and resolve payment inquiries, coordinating with sales and administrative teams as needed.</p><p>• Monitor unapplied cash and overdue balances on lessee accounts to ensure accurate records.</p><p>• Facilitate the collection of overdue payments while fostering strong customer relationships.</p><p>• Download payment data from customer portals and ensure proper application.</p><p>• Verify data input for accuracy and compliance with financial standards.</p>
<p>Our client, experiencing rapid growth, is seeking multiple <strong><em>Billing Analysts</em></strong> to join their team. This role is ideal for candidates with experience in billing, accounts receivable, or invoicing who are proficient in Microsoft Excel.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, generate, and process invoices accurately and on time</li><li>Reconcile billing accounts and resolve discrepancies promptly</li><li>Review billing data for accuracy and completeness</li><li>Communicate with internal teams and clients regarding billing questions or issues</li><li>Maintain organized records of invoices, payments, and account activity</li><li>Assist with month-end and year-end billing reports</li><li>Support finance and accounting teams with ad hoc billing-related tasks</li><li>Ensure compliance with company policies and accounting standards</li></ul><p><br></p>
• 4+ years of experience in accounts payable, with hands-on experience with automated invoice processing software, e.g. SAP Concur<br>• Associate’s or Bachelor’s Degree in Accounting, Finance, Business or related field<br>• Experience working in a matrix or a multi-location organization<br>• Experience with journal entries and general ledger reconciliations<br>• Proficiency in Microsoft Excel including advanced functions<br>• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors<br>• Ability to work independently and manage multiple tasks in a fast-paced environment<br>• Experience with ERP systems and other accounting software preferred<br>• Knowledge of GAAP and internal controls for accounts payable processes preferred<br> <br>The responsibilities we will trust you with as our Senior Accounts Payable Specialist:<br>• Process a high volume of vendor invoices ensuring accuracy and timely payments<br>• Use SAP Concur to manage and process company credit card expense reports, ensuring compliance with company policies<br>• Reconcile accounts payable ledger and other payable liability accounts to ensure that all charges and payments are posted properly <br>• Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies<br>• Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance<br>• Generate accounts payable reports and assist with month-end closing processes and analysis<br>• Collaborate with the finance team to ensure accurate and timely recording of all AP transactions<br>• Assist with audits by providing documentation and explanations related to accounts payable<br>• Identify and implement process improvements to increase the efficiency and accuracy of the AP process<br>• Ensure compliance with internal controls and accounting policies<br>• Form 1099 preparation
<p><strong>Company Overview:</strong></p><p>We are seeking a detail-oriented and proactive <strong>Senior Collections Specialist</strong> with 5+ years of experience to join our team. As a key member of the accounting operations, you will play a critical role in managing accounts receivable, recovering outstanding debt, and maintaining productive relationships with clients to ensure timely payment of invoices.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Collections Management:</strong></li><li>Oversee the collections process for assigned accounts, including contacting clients to resolve overdue payments.</li><li>Negotiate payment arrangements and settlements while adhering to company policies and maintaining positive client relationships.</li><li><strong>Account Reconciliations:</strong></li><li>Analyze past-due accounts and perform detailed reconciliations to resolve discrepancies.</li><li>Investigate and resolve payment discrepancies, misapplied funds, and follow up on account adjustments as needed.</li><li><strong>Customer Communications:</strong></li><li>Build and maintain strong relationships with customers to address payment issues and ensure timely collections.</li><li>Communicate professionally and clearly, escalating unresolved issues to management when necessary.</li><li><strong>Reporting:</strong></li><li>Prepare regular reports on collections status, aging receivables, and key metrics for leadership review.</li><li>Track and maintain accurate records of collections efforts and payment histories.</li><li><strong>Compliance & Risk Management:</strong></li><li>Ensure compliance with company policies, legal regulations, and industry best practices in collections activities.</li><li>Monitor accounts for potential credit risks and recommend appropriate actions to mitigate exposure.</li></ul><p><br></p>
<p>We are looking for a skilled P& C Insurance Specialist to join our team in the Tinton Falls, New Jersey area. In this role, you will be responsible for managing and optimizing the company's insurance programs, ensuring compliance, and coordinating claims efficiently. This position plays a key role in protecting the company’s assets while maintaining strong relationships with insurance carriers, legal teams, and internal departments.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the renewal process for all insurance policies, including management, construction, workers’ compensation, and auto coverage.</p><p>• Review, process, and track insurance invoices while maintaining accurate records of premium payments.</p><p>• Provide Certificates of Insurance to lenders, homeowners, and other stakeholders as required.</p><p>• Monitor deductible expenses and contribute to the effective management of insurance-related costs.</p><p>• Maintain organized and up-to-date records of insurance documentation and correspondence.</p><p>• Collect and submit necessary documentation for insurance claims, including property, liability, and auto-related incidents.</p><p>• Collaborate with the legal department to address litigation matters related to insurance claims.</p><p>• Track the progress of claims and ensure timely follow-ups with insurance carriers and relevant internal parties.</p><p>• Verify that all insurance policies comply with regulatory requirements and contractual obligations.</p><p>• Assist in preparing data for audits and internal reporting, supporting senior leadership with insurance-related collections and reconciliations.</p>
We are looking for a detail-oriented Project Coordinator to join our team in Fairfield, New Jersey. In this role, you will play a vital part in managing financial records, assisting with project coordination, and ensuring the smooth operation of bookkeeping tasks. This position requires a strong background in accounting and organizational skills to support day-to-day operations effectively.<br><br>Responsibilities:<br>• Manage bookkeeping tasks, including maintaining accurate financial records and ensuring timely data entry.<br>• Oversee accounts payable and receivable processes, ensuring accuracy and adherence to deadlines.<br>• Perform bank reconciliations to verify financial transactions and maintain accurate account balances.<br>• Utilize QuickBooks to track expenses, generate reports, and manage financial data efficiently.<br>• Coordinate with project teams to ensure financial aspects of projects are completed accurately and on time.<br>• Assist in preparing financial summaries and reports for management review.<br>• Monitor and resolve discrepancies in financial records and transactions.<br>• Support the project management team with administrative and financial tasks as needed.<br>• Maintain organized and accessible documentation of all financial and project-related data.<br>• Collaborate with vendors and clients to resolve billing and payment issues.
We are looking for a detail-oriented Billing Clerk to join our team on a contract basis in Long Island City, New York. This role focuses on managing billing operations, ensuring accurate invoicing, and maintaining organized financial records. The ideal candidate will possess excellent organizational skills and a strong understanding of billing systems and processes.<br><br>Responsibilities:<br>• Generate and review invoices to ensure all billing details are accurate and complete.<br>• Maintain and update customer account information within the billing system.<br>• Monitor and manage collection processes to ensure timely payments.<br>• Prepare and distribute billing statements to clients in accordance with company policies.<br>• Collaborate with internal departments to resolve billing discrepancies efficiently.<br>• Utilize computerized billing systems to streamline invoicing and reporting procedures.<br>• Conduct regular audits of financial records to ensure compliance with billing regulations.<br>• Provide support for client inquiries and address concerns related to billing.<br>• Create detailed reports on billing activities and collection efforts for management review.
<p>We are looking for a dedicated Financial Coordinator to join our team on a long-term contract basis in Newark, NJ. In this role, you will work onsite, assisting patients and their families in navigating benefit coverage options. This position is ideal for individuals who thrive in fast-paced healthcare environments and are passionate about advocating for patient needs.</p><p><br></p><p>Responsibilities:</p><p>• Conduct patient interviews in a hospital setting to determine eligibility for benefit coverage.</p><p>• Collaborate with hospital staff to assist patients in completing applications for state and federal programs.</p><p>• Review medical records and expedite the approval process for benefits by taking necessary actions.</p><p>• Ensure compliance with legal and company standards regarding Protected Health Information and other sensitive data.</p><p>• Maintain communication with government agencies to monitor the status of claims.</p><p>• Provide updates and support to hospital personnel and team members as required.</p><p>• Accurately document claim statuses and contract details using hospital and company computer systems.</p><p>• Assess medical records to determine the appropriate application for federal, state, or local programs based on disability definitions and daily living functions.</p><p>• Adapt to the dynamic pace of a hospital environment while maintaining professionalism and efficiency. </p>
<p>We are looking for a dedicated Billing Clerk to join our team in Bay Shore, New York. In this role, you will play a vital part in managing accounts receivable processes and ensuring accurate invoicing and billing operations. This is a great opportunity to contribute to the success of a well-established construction company.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process invoices and billing statements for multiple projects and companies.</p><p>• Collaborate closely with project managers to ensure accurate billing and timely payment collection.</p><p>• Manage accounts receivable functions, including handling change orders and resolving billing discrepancies.</p><p>• Utilize computerized billing systems to maintain accurate records and streamline processes.</p><p>• Generate and distribute billing reports to keep stakeholders informed of financial activities.</p><p>• Verify and update billing information to ensure compliance with company standards.</p><p>• Monitor payment schedules and follow up on overdue accounts to maintain cash flow.</p><p>• Assist in the implementation of system improvements to enhance billing efficiency.</p><p>• Coordinate with other departments to ensure proper documentation and communication related to billing.</p><p>• Maintain confidentiality and accuracy in handling sensitive financial data.</p>
<p><strong>Payroll & HR Coordinator – Hybrid (Stamford, CT)</strong></p><p><br></p><p>We recently placed our clients <strong>Accounting Manager</strong>, and are excited to support them with adding a Payroll Specialist to their HR team of 2! </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Process <strong>biweekly and bimonthly payrolls</strong> (U.S. & Canada) in <strong>ADP</strong> and <strong>Payworks</strong></li><li>Review and confirm <strong>overtime hours</strong>; ensure approvals are accurate</li><li>Support <strong>benefits administration</strong>, including enrollments, terminations, and billing</li><li>Handle <strong>new hire setup</strong>, job postings, and assist with recruiting logistics</li><li>Maintain employee data in the HRIS and help streamline payroll processes</li></ul><p><strong>Hybrid:</strong> Stamford, CT (1–3 days/week on site)</p>
<p>We are seeking a diligent and detail-oriented <strong>Credit & Collections Coordinator</strong> to join our team on a <strong>contract basis</strong> in <strong>White Plains, NY</strong>! In this role, you’ll manage key financial tasks such as payment applications, account maintenance, and bank deposit processing, ensuring smooth operations while resolving discrepancies and supporting team coverage as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and apply payments, including bank deposits and wires, with precision and timeliness.</li><li>Monitor and maintain COD screens, including post-dated checks and scheduled payment notifications.</li><li>Contact accounts with missing payments and review invoices to resolve discrepancies.</li><li>Execute weekly updates on insurance records with brokers and process payment coupons.</li><li>Provide additional support for ACH confirmations and occasional coverage for the sales team.</li></ul>
<p><strong>Accounts Payable Specialist (Full Cycle AP) – Farmingdale, Long Island, NY</strong></p><p>Are you an experienced Accounts Payable Specialist with a passion for efficiency and precision? </p><p><strong><em>Anna Parson at Robert Half</em>,</strong> in partnership with a well-established Manufacturing and Distribution company, is searching for a detail-oriented, adaptable professional ready to thrive in a dynamic and fast-paced environment.</p><p><strong>As the Accounts Payable Specialist, you will: </strong></p><ul><li>Manage <strong>Full Cycle Accounts Payable</strong>, including 3-way matching, coding invoices to General Ledger accounts, obtaining approvals, and processing payments via check and ACH.</li><li>Conduct vendor reconciliations and resolve inquiries promptly and professionally.</li><li>Process AP for <strong>multiple entities</strong>, showcasing your ability to handle volume with accuracy and efficiency.</li><li>Leverage your <strong>Manufacturing or Distribution industry experience</strong> to support business operations.</li><li>Demonstrate <strong>Advanced Excel skills</strong> (Pivot Tables, VLOOKUPs) to analyze and export data.</li><li>Adapt quickly to the company’s ERP system using your prior systems knowledge.</li></ul><p><strong>Seeking an Accounts Payable Specialist with:</strong></p><ul><li>Proven experience in accounts payable, particularly within Manufacturing or Distribution industries.</li><li>Strong communication skills, organizational abilities, and multitasking expertise.</li><li>Proficiency with ERP systems and advanced Excel tools.</li><li>A drive to succeed in a collaborative and fast-paced environment.</li></ul><p><strong>Reach out to Anna Parson</strong> <strong>at Robert Half </strong>for immediate and confidential consideration, or simply <strong>Apply Now!!!</strong></p><p><br></p>
<p>We are seeking a meticulous and organized Accounts Receivable Clerk to join our team in New Rochelle, New York. This role is critical to maintaining the organization's financial stability by managing customer billing, processing payments, and performing precise account reconciliations. The ideal candidate will have strong analytical abilities, exceptional attention to detail, and a comprehensive understanding of accounts receivable processes to support efficient cash flow and financial operations.</p>
<p>We are looking for an Accounts Receivable Clerk to join our team in White Plains, New York. This Contract-to-permanent position offers an excellent opportunity to contribute to essential accounts receivable functions, including cash applications, vendor billing, and accounts receivable processes. The ideal candidate will demonstrate strong organizational abilities, a solid grasp of financial principles, and effective communication skills. </p><p><br></p><p>Responsibilities: </p><ul><li>Process vendor invoices and accounts receivable transactions accurately and in a timely manner. </li><li>Monitor and follow up on collections to resolve outstanding balances. </li><li>Reconcile vendor accounts and maintain up-to-date records. </li><li>Assist with journal entries and reporting during month-end close. </li><li>Communicate with vendors to resolve billing discrepancies.</li></ul>
<p>Position Overview</p><p>The Full-Charge Bookkeeper will oversee daily accounting operations, including accounts payable, receivable, billing, collections, inventory accounting, reconciliations, and month-end closings. The ideal candidate is highly reliable, organized, and capable of working independently while ensuring accuracy, compliance, and timely reporting.</p><p><br></p><p>Key Responsibilities</p><p>General Accounting & Reporting</p><ul><li>Manage full-cycle accounting for two business entities (capital equipment and real estate).</li><li>Record and reconcile all financial transactions in accordance with accounting standards.</li><li>Prepare monthly, quarterly, and year-end financial statements for management and auditors.</li><li>Maintain fixed assets, accruals, and prepaid expenses as part of the monthly close.</li></ul><p>Accounts Payable</p><ul><li>Process vendor invoices, payments, and expense coding.</li><li>Maintain vendor records and reconcile statements, resolving discrepancies promptly.</li></ul><p>Accounts Receivable & Billing</p><ul><li>Generate invoices based on sales contracts and service agreements.</li><li>Monitor customer accounts, apply payments, and manage collections while maintaining strong client relationships.</li><li>Maintain accurate aging reports and execute collection efforts as needed.</li></ul><p>Banking & Reconciliations</p><ul><li>Perform monthly reconciliations for multiple bank and credit card accounts.</li><li>Manage cash flow and banking transactions across entities.</li></ul><p>Journal Entries & Month-End</p><ul><li>Prepare and post journal entries, including payroll allocations, depreciation, and adjustments.</li><li>Reconcile general ledger accounts and execute accurate month-end closings.</li><li>Assist with audit preparation and maintain adherence to internal controls.</li></ul><p>Inventory & Cost Accounting</p><ul><li>Maintain accurate inventory records for machinery parts and components.</li><li>Partner with operations to track usage, purchases, and valuation.</li><li>Investigate and resolve discrepancies.</li></ul><p>Systems & Reporting</p><ul><li>Utilize SAGE 300 for all accounting functions and reporting.</li><li>Generate ad hoc financial analysis using advanced Excel tools (Pivot Tables, VLOOKUP, formulas).</li><li>Ensure data integrity across accounting systems.</li></ul>
<p>We are looking for an experienced and detail-oriented Bookkeeper to join our team in Ocean County, New Jersey. In this Contract-to-Permanent position, you will play a vital role in overseeing financial operations, maintaining accurate records, and supporting the administrative needs of the organization. This opportunity is ideal for someone who thrives in dynamic environments and is eager to contribute to the success of a growing company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable and payable processes, including billing, collections, and financial performance monitoring.</p><p>• Maintain accurate and up-to-date accounting records through meticulous bookkeeping practices.</p><p>• Oversee payroll processing and ensure timely and accurate disbursement of employee payments.</p><p>• Monitor client billing activities and ensure invoices are prepared and sent promptly.</p><p>• Collaborate with partners and management to support financial and administrative decision-making.</p><p>• Conduct bank reconciliations to ensure financial records align with bank statements.</p><p>• Identify opportunities for process improvement within administrative and financial operations.</p><p>• Assist in preparing financial reports and summaries for review by leadership.</p><p>• Utilize QuickBooks and other accounting software to streamline financial management tasks.</p>
