<p>We are looking for a detail-oriented Administrative Assistant to support the operations of a local government office in the South Bay. This is a Contract position requiring a proactive individual with strong organizational skills and the ability to handle diverse administrative tasks efficiently. Ideal candidates will have prior experience in municipal government or clerking roles, though this is not mandatory.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, maintaining records, and coordinating meetings.</p><p>• Assist with clerking duties, such as documenting proceedings and preparing official records for commissions.</p><p>• Serve as a point of contact for incoming calls, responding to inquiries with professionalism and accuracy.</p><p>• Oversee accounts payable tasks, including processing invoices and maintaining financial documentation.</p><p>• Perform data entry tasks to ensure accurate and up-to-date records.</p><p>• Manage reception duties by greeting visitors and directing them appropriately.</p><p>• Support the preparation of reports, correspondence, and other written materials.</p><p>• Collaborate with team members to ensure smooth day-to-day office operations.</p><p>• Maintain compliance with local government policies and procedures in all administrative activities.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>Inspection – Administrative Assistant IV </p><p>Location: Los Angeles, CA (LAWA Project)</p><p> Employment Type: Full-Time</p><p>Position Summary</p><p>The Administrative Assistant IV will provide high-level administrative and operational support to project supervisors and inspection staff. This role requires exceptional organizational skills, attention to detail, and proficiency with Microsoft Office and project management tools. The ideal candidate is proactive, dependable, and thrives in a fast-paced construction or inspection environment.</p><p>Essential Duties and Responsibilities</p><ul><li>Prepare professional written materials, reports, and correspondence.</li><li>Manage calendars for project supervisors and inspection staff.</li><li>Coordinate meetings, prepare agendas, and record meeting minutes.</li><li>Copy, scan, and distribute documents as required.</li><li>Maintain project logs, files, and documentation throughout all project phases.</li><li>Handle incoming calls, greet visitors, and provide administrative assistance.</li><li>Support communication between inspection teams, project supervisors, and document control.</li><li>Track and organize financial and budget-related documents.</li><li>Manage office supplies and general administrative tasks.</li><li>Act as liaison between inspectors and project management teams.</li><li>Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.</li><li>Ensure inspection-issued documents are properly filed, organized, and compliant with contract and LAWA requirements.</li></ul><p>Hardware/Software Knowledge</p><ul><li>Familiarity with Project Management Information Systems (PMIS) used for inspection and document control such as PM Web, Adobe Pro, Bluebeam, etc.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) and ability to create professional logs, reports, and charts.</li></ul><p> </p><p> </p><p><br></p>
We are looking for a dedicated Litigation Secretary to join our team in Pasadena, California. This contract position offers an opportunity to work closely with attorneys and legal professionals, providing essential administrative and litigation support. Ideal candidates will bring expertise in legal documentation, calendaring, and trial preparation, ensuring smooth operations and timely submissions.<br><br>Responsibilities:<br>• Organize and maintain legal documents, ensuring proper formatting and efficient filing.<br>• Prepare and submit filings in compliance with federal and state court requirements.<br>• Manage schedules and deadlines using legal calendaring systems, including DocketCalendar and Outlook.<br>• Coordinate trial preparation tasks, overseeing all aspects from initial documentation to final submissions.<br>• Edit and prepare PDFs for legal purposes using software tools such as Foxit.<br>• Perform general office administrative tasks, ensuring the workspace remains organized and operational.<br>• Collaborate with team members, including another assistant, to support attorneys and associates effectively.<br>• Work extended hours occasionally to meet deadlines for urgent filings.
<p>Highlights of the Role:</p><ul><li>Oversee purchasing for 10 divisions including Homeless, Seniors, Families, Youth, Employment, and more</li><li>Manage a small team (Data Input Specialist & Warehouseman)</li><li>Work directly with the CFO to ensure uninterrupted supply for community programs</li><li>Full-time, on-site in Watts, Monday–Friday</li></ul><p>Must Have Qualifications:</p><ul><li>Experience with Sage Intacct and Yardi Voyager accounting software</li><li>Bachelor’s degree in Supply Management, Finance, or Business</li><li>3+ years’ experience as a Purchasing Agent</li><li>CPP certificate (or equivalent)</li><li>Strong organizational, negotiation, and communication skills</li></ul><p>Nice to Have:</p><ul><li>Nonprofit sector experience</li><li>Experience supporting multiple divisions and high-volume procurement</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.</p><p>• Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.</p><p>• Manage calendars and schedules, including organizing meetings and appointments.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.</p><p>• Coordinate and oversee scheduling for internal and external events.</p><p>• Ensure proper documentation and organization of records for easy retrieval.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
<p>We are seeking a highly organized and detail-oriented Service Coordinator to support our operations in a fast-paced environment. The ideal candidate will manage scheduling, dispatching, and administrative tasks to ensure seamless service delivery and optimal technician productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule appointments and dispatch technicians for service and inspections, maximizing efficiency and productivity.</li><li>Create and manage work orders, update customers on status, and follow up with technicians.</li><li>Verify completion of work orders by reviewing notes and addressing any pending items.</li><li>Prepare contract and quality control paperwork.</li><li>Schedule and coordinate subcontractor work.</li><li>Ensure all paperwork is accurately completed by technicians within designated timelines.</li><li>Maintain appointment schedules and manage daily reports.</li><li>Order, receive, and distribute materials and equipment to technicians.</li><li>Assist with coordinating scheduling, customer notifications, and equipment procurement.</li><li>Conduct physical inventory as required.</li><li>Serve as a liaison between Sales, Project Managers, and Technicians.</li><li>Bill service and inspection jobs daily and respond to a high volume of emails.</li><li>Collaborate with the sales team to ensure timely job scheduling.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
<p>Our hotel client, a forward-thinking leader in the hospitality industry with decades of experience connecting cultures and creating exceptional guest experiences, is seeking a Human Resources (HR) Manager to drive the growth and management of employee leadership across all levels. The ideal candidate will have prior HR and recruitment experience, in-depth knowledge of HR policies and procedures within the hotel industry, and the ability to connect with individuals from diverse backgrounds. The candidate should also demonstrate a proactive approach to fostering diversity and a detail-oriented mindset to meet the evolving demands of the workforce.</p><p><br></p><p><strong>Objectives of This Role</strong></p><ul><li>Review, refine, and implement employee policies and procedures, ensuring their relevance and compliance.</li><li>Manage and enhance employee benefits programs, including compensation, health insurance, 401(k), vacation, and other personnel packages.</li><li>Develop and coordinate a comprehensive onboarding and orientation program for new employees.</li><li>Ensure legal compliance by monitoring applicable federal and state HR requirements, conducting investigations, and maintaining accurate records.</li><li>Advise managers on organizational policies such as equal employment opportunity and harassment policies while recommending necessary enhancements.</li><li>Identify and suggest improvements to internal standard operating procedures, including recommendations for team restructuring and actions to boost employee morale.</li></ul><p><br></p><p><strong>Daily and Monthly Responsibilities</strong></p><ul><li>Process payroll and maintain accurate employee data and files.</li><li>Partner with department managers to refine and deliver department-specific HR policies aligned with the organization’s mission, vision, and values.</li><li>Schedule and conduct management-employee conferences, resolve employee grievances, train managers on coaching and disciplinary practices, and provide counseling to employees and supervisors.</li><li>Establish and maintain strong relationships with external vendors.</li><li>Handle confidential matters with utmost discretion.</li><li>Perform other duties as needed.</li></ul>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Sylmar, California. In this Contract-to-permanent position, you will play a pivotal role in supporting HR operations, including onboarding, administrative tasks, and maintaining accurate employee records. If you thrive in a structured environment and are passionate about HR processes, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate onboarding processes for new team members, ensuring compliance with company policies and procedures.<br>• Maintain and organize physical and digital employee records, ensuring accuracy and confidentiality.<br>• Perform data entry tasks to update HR systems and databases with employee information.<br>• Assist in managing employee relations by addressing inquiries and providing necessary support.<br>• Conduct background checks and verify employment eligibility for new team members.<br>• Support daily administrative tasks such as filing, scheduling, and correspondence.<br>• Collaborate with the HR team to ensure smooth operational workflows.<br>• Provide assistance in implementing HR policies and procedures.<br>• Monitor and update HRIS systems to ensure data integrity.<br>• Serve as a point of contact for employees regarding HR-related questions and concerns.
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
<p>A fast-growing tech start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p><br></p><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent.</p>
We are looking for an experienced Office Manager to join our team on a contract basis in Torrance, California. In this role, you will oversee daily administrative operations, ensure the office runs smoothly, and support team productivity through effective management of supplies and resources. This position requires a self-motivated individual with strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Supervise and manage daily administrative activities to ensure seamless office operations.<br>• Monitor and replenish office supplies to maintain adequate inventory levels.<br>• Handle accounts payable tasks, including processing invoices and managing payments.<br>• Perform receptionist duties, such as greeting visitors and handling incoming calls.<br>• Coordinate office maintenance and liaise with vendors to address facility needs.<br>• Organize and maintain office records, ensuring accuracy and accessibility.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Support new employee onboarding by preparing workspaces and necessary materials.<br>• Address any operational challenges promptly to minimize disruptions.<br>• Foster a positive and productive work environment for all staff.
We are looking for a detail-oriented and communicative Accounts Receivable Clerk to join our team on a contract basis in Santa Monica, California. In this role, you will be responsible for supporting the organization’s accounting operations, with a primary focus on accounts receivable and assisting with light accounts payable tasks. This is a fantastic opportunity for someone with a strong background in AR who thrives in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Oversee the end-to-end accounts receivable process, including managing a low volume of collections calls.<br>• Establish and maintain accurate billing accounts for new students and families in the financial system.<br>• Accurately record and process payments received through the organization’s online payment platform.<br>• Ensure proper application of payments to the appropriate accounts in a timely manner.<br>• Assist with accounts payable tasks, such as processing vendor payments and preparing checks.<br>• Address billing and payment inquiries professionally, working closely with families, staff, and external vendors.<br>• Provide support for general accounting functions and complete administrative tasks as needed.<br>• Maintain accurate financial records and ensure compliance with organizational policies and procedures.
<p>We are looking for a detail-oriented Payroll Clerk to join our team in Corona, CA. In this role, you will play a key part in managing payroll operations for a diverse workforce across multiple states. This position requires strong organizational skills, knowledge of wage laws, and the ability to work effectively in a fast-paced environment. This is a Contract-to-long-term opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with payroll administrators to compile and verify timekeeping records for payroll processing.</p><p>• Coordinate payroll activities across multiple divisions, ensuring timely and accurate reporting.</p><p>• Process payroll for a mix of union and non-union employees, including both hourly and salaried staff.</p><p>• Manage electronic timesheets on a weekly basis for approximately 1,200 employees.</p><p>• Handle multi-state payroll processing, adhering to state-specific regulations including California.</p><p>• Ensure compliance with prevailing wage laws and certified payroll requirements.</p><p>• Utilize Excel and payroll systems to manage imports, analyze data, and generate reports.</p><p>• Communicate effectively with accounting team members and division representatives to resolve payroll-related issues.</p><p>• Maintain accurate records of garnishments and other deductions in accordance with legal standards.</p><p>• Support the overall payroll function to ensure smooth and efficient operations.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Long Beach, California. This Contract to permanent position offers a dynamic opportunity for a detail-oriented individual to excel in a fast-paced environment. The role focuses on managing expense coding, invoice processing, and maintaining accurate financial records across multiple entities. Ideal candidates will bring strong analytical skills, adaptability to evolving processes, and proficiency in accounts payable automation tools.<br><br>Responsibilities:<br>• Review and process invoices, ensuring proper classification as expenses, prepaids, fixed assets, or deposits.<br>• Handle employee reimbursements and per diem payments promptly and accurately.<br>• Record and reconcile credit card transactions, applying internal controls and verifying against monthly statements.<br>• Utilize and manage accounts payable automation tools to streamline processes.<br>• Code invoices correctly to projects, departments, and locations, while identifying and addressing exceptions with critical thinking.<br>• Investigate and resolve complex transactions, such as intercompany charges, through thorough documentation and research.<br>• Maintain detailed vendor records, including coding decisions and field definitions, to ensure consistency and knowledge sharing.<br>• Collaborate with operations and administrative supervisors to address and resolve outstanding questions efficiently.<br>• Support month-end close activities, including reconciliations and reporting tasks.<br>• Ensure billable expenses are accurately captured for sales invoices in collaboration with the accounts receivable team.
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in supporting HR operations, including recruitment, reporting, and administrative tasks. This position offers an excellent opportunity to contribute to a fast-paced environment while enhancing your HR expertise.<br><br>Responsibilities:<br>• Coordinate the posting of job openings on internal and external platforms to attract candidates with relevant experience.<br>• Compile and generate reports using HR systems to support data-driven decision-making.<br>• Support recruitment activities by following up with hiring managers and assessing candidate credentials.<br>• Prepare and draft offer letters for review and approval by the Director of Human Resources.<br>• Manage expense tracking by generating check requests and maintaining accurate financial logs.
<p>We have partnered with an auto consumer warranty firm in Los Angeles that is seeking a junior level Legal Assistant to join their team. They are looking for a sharp, detail-oriented recent graduate that is eager to get exposure to the legal industry. This contract-to-hire position offers an excellent opportunity to contribute to legal operations while developing your career within a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Support day to day administrative tasks for the attorney resource group</li><li>Work with legal documents, making sure they are properly named, saved, and filed in document management system</li><li>Help finalize and prepare documents for filing</li><li>Assist with scheduling hearings and related meetings and appointments, corresponding with attorneys as needed </li></ul>
We are looking for a dedicated Enrollment Specialist to support student services at a leading healthcare university in Whittier, California. This contract position involves assisting with enrollment processes, maintaining accurate records, and ensuring compliance with university standards. The role offers a dynamic opportunity to contribute to the success of students and the organization.<br><br>Responsibilities:<br>• Manage and update student enrollment records with accuracy and attention to detail.<br>• Assist in processing applications and verifying required documentation.<br>• Scan, organize, and maintain electronic and physical records related to student enrollment.<br>• Respond to inquiries from students and staff regarding enrollment processes.<br>• Ensure compliance with institutional policies and regulations.<br>• Support data entry and document management tasks to maintain organized records.<br>• Collaborate with team members to improve enrollment procedures and workflows.<br>• Handle confidential information with discretion and professionalism.<br>• Provide administrative support for special projects related to student services.<br>• Identify opportunities for process improvements and recommend solutions.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a long-term contract basis in Pasadena, California. In this role, you will play a critical part in managing the accounts payable process, ensuring timely and accurate invoice processing, and supporting various accounting and administrative tasks. This position is ideal for someone with a strong background in accounts payable and a commitment to delivering high-quality work in a dynamic environment. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily invoice approval workflow in Nexus, including indexing, routing, and verifying accuracy of invoices and supporting documentation.</p><p>• Collaborate with Asset Services and Accounting teams to ensure timely payments and avoid penalties or service interruptions.</p><p>• Conduct annual vendor master file reviews to identify potential fraud risks and maintain accurate vendor records in JD Edwards.</p><p>• Perform monthly reconciliations of accounts payable aging to the general ledger.</p><p>• Manage company credit card transactions, ensuring proper general ledger coding and reconciliation during month-end close.</p><p>• Prepare annual filings for Form 1099 and handle unclaimed property reporting requirements.</p><p>• Administer employee travel and expense reimbursements using Concur software.</p><p>• Maintain and update the Form W-9 database within JD Edwards accounting software.</p><p>• Participate in special projects, including audits, process improvements, and department initiatives.</p>
<p><strong>***Due to client requirements, only U.S. citizens will be considered for this position.***</strong></p><p><br></p><p>Robert Half is currently seeking a Salesforce DEveloper for a client located in SoCal on a remote basis. We’re seeking a highly autonomous, hands-on Salesforce Developer with deep technical expertise across Apex, Lightning Web Components (LWC), and Sales/GovCloud environments. This role requires someone who can move seamlessly between admin configuration and complex coding builds, taking projects from concept to production with minimal oversight.</p><p><br></p><p>Seeking someone confident and experienced in taking full ownership of projects, from design through implementation and post-deployment support.</p><p><br></p><p>Hours: PST</p><p>Duration: ONgoing Contract</p><p><br></p><p>Required Skills & Experience</p><ul><li>5+ years of hands-on Salesforce development experience.</li><li>Advanced proficiency in Apex (Classes, Triggers, Batch, Schedulable, Asynchronous Apex).</li><li>Strong experience with Lightning Web Components (LWC) and Aura framework.</li><li>In-depth understanding of Sales Cloud; experience with GovCloud a strong plus.</li><li>Experience with FFLib OR strong understanding of OOP principles and familiarity with common design patterns (Factory, Strategy, Singleton, etc.).</li><li>Solid experience with Flows, Validation Rules, Formulas, Approval Processes, and Assignment Rules.</li><li>Experience with Salesforce integrations (REST, SOAP, Platform Events).</li><li>Hands-on experience with Salesforce DX, Git, and CI/CD pipelines.</li><li>Comfortable working independently and owning projects end-to-end.</li><li>Excellent communication skills and ability to operate in a fast-paced, agile environment.</li></ul>
