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64 results for Office Receptionist in Costa Mesa, CA

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-09-02T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-09-02T00:00:00Z

Office Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
15.0385 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Santa Fe Springs, California. This is a Contract position expected to run for approximately 2 to 3 months, providing hands-on assistance to the local office management team. The ideal candidate is organized, responsive, and comfortable handling front-office tasks, document processing, and routine clerical support in a fast-paced environment. Responsibilities: • Welcome visitors and provide attentive front-desk support to ensure smooth daily office operations. • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Scan, organize, and file documents to maintain accessible and well-structured office records. • Perform a variety of administrative tasks such as data entry, copying, sorting, and general clerical support. • Assist the local management team with day-to-day office needs and short-term project coordination. • Maintain orderly workspaces and help keep office materials, forms, and documents properly prepared. • Support administrative workflows by handling routine paperwork and ensuring timely completion of assigned tasks.
2026-08-28T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We're working with a design company in WeHo who are looking for an Office Assistant to support their team. You'll be responsible for setting up meeting rooms, ordering catering and office supplies, assisting with retrieving files and blueprints, mailroom operations and event support.
2026-08-30T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-02T00:00:00Z

Office Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to join a boutique manufacturing environment in Santa Fe Springs, California. This is a Contract position supporting office administration, data accuracy, and receiving coordination in a hands-on onsite setting. The role is ideal for someone who is organized, detail-focused, and comfortable balancing clerical support with inventory and shipment-related tasks. Responsibilities: • Maintain accurate records by entering shipment, inventory, and product details into company systems and spreadsheets. • Review packing documentation and receiving paperwork before processing information to ensure records are complete and correct. • Support incoming shipment activities by comparing delivered items against documentation and updating inventory status accordingly. • Notify operations or warehouse personnel when shipment inconsistencies, missing information, or inventory variances are identified. • Adjust and track product pricing information across internal files and system records with close attention to detail. • Provide day-to-day administrative assistance through document filing, scanning, printing, and general record organization. • Answer inbound calls and assist with receptionist-style front office support as needed. • Contribute to additional office or warehouse-related tasks to help maintain smooth daily operations.
2026-08-25T00:00:00Z

Office Assistant

Anaheim, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in Anaheim, California. This Long-term Contract opportunity offers a part-time schedule and is ideal for someone who enjoys customer-facing work, administrative support, and maintaining organized, secure environments. The person in this role will help create a smooth and efficient experience for visitors while assisting with clerical tasks, monitoring procedures, and resolving issues efficiently. Responsibilities: • Welcome visitors, confirm identification details, and guide individuals through check-in procedures with accuracy. • Carry out required security protocols, including screening measures and routine observation of the testing area to uphold site standards. • Provide basic assistance with equipment or device-related issues so candidates can proceed with minimal disruption. • Monitor the testing environment through regular walkthroughs and visual checks to ensure compliance, fairness, and a comfortable experience for all participants. • Respond quickly to candidate concerns, escalate incidents when needed, and document situations that fall outside established guidelines. • Protect testing materials, workstations, and controlled areas by following strict handling and security procedures at all times. • Support office operations during slower periods by completing clerical tasks such as scanning documents, organizing materials, and assisting with general front-desk coverage. • Record required candidate information, including digital fingerprint collection when applicable, and maintain accurate records for reporting purposes.
2026-09-02T00:00:00Z

Office Assistant

Mission Viejo, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a secure testing environment. This is a Long-term Contract position expected to run for 2 to 3 months, offering a steady schedule of 35 to 40 hours per week with workdays that may fall between Monday and Saturday. The person in this role will help create an organized, detail-focused, and welcoming experience for test takers while ensuring procedures are followed carefully. Success in this position requires strong customer service, attention to detail, and the ability to stay calm in a fast-paced setting. Responsibilities: • Welcome candidates upon arrival, confirm their identity, and guide them through the check-in process with courtesy. • Conduct test center security procedures, including screening protocols and the use of handheld security devices when required. • Observe exam sessions through regular room checks and active monitoring to help maintain compliance and a secure testing environment. • Respond promptly to candidate concerns, resolve routine issues when possible, and escalate exceptions in a timely manner. • Support basic troubleshooting for testing equipment and candidate workstations to minimize disruptions during exam delivery. • Handle sensitive testing materials and records with care, ensuring all procedures are followed to protect exam integrity. • Complete administrative support tasks during slower testing periods, including scanning, clerical work, and general front desk assistance. • Document incidents accurately and report any activity that falls outside established testing standards or policies. • Assist with fingerprint scanning and other identity verification steps when those procedures apply at the site. • Help with light equipment handling, packing, unpacking, and other operational tasks needed to keep the office and testing areas ready for use.
2026-09-02T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a dependable and customer-focused General Office Clerk to support daily administrative operations in California. This contract position with permanent potential is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records are maintained with accuracy. The role offers an opportunity to contribute in a fast-moving office setting while building strong working relationships across the team. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative requests and general questions. • Enter, update, and verify information in company systems to help maintain complete and accurate records. • Prepare, process, and revise purchase orders while ensuring documentation is organized and up to date. • Review invoices and compare them against purchase order details to help resolve discrepancies promptly. • Handle routine clerical work such as filing, scanning, document organization, and other back-office support tasks. • Answer inbound calls and direct inquiries professionally while providing helpful assistance when appropriate. • Use Microsoft Office tools and internal platforms to complete administrative assignments efficiently. • Take on additional office support duties as business needs change in a busy onsite environment.
2026-08-28T00:00:00Z

General Office Clerk

Costa Mesa, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable General Office Clerk to support daily front office operations. This Long-term Contract opportunity is ideal for someone who works well in an onsite setting, communicates confidently with visitors and field personnel, and keeps administrative tasks moving efficiently. The role offers part-time hours to start, with the potential for additional hours based on business needs. Responsibilities: • Welcome contractors, installers, and other visitors to the office while providing clear assistance and direction. • Manage incoming mail, deliveries, and general correspondence so information reaches the appropriate team members promptly. • Perform administrative support tasks for office leadership and staff, helping maintain smooth day-to-day operations. • Enter invoice details into QuickBooks accurately and assist with routine recordkeeping activities. • Answer inbound calls and respond to basic front office inquiries in a courteous and helpful manner. • Scan, file, and organize documents to keep office records current and easy to retrieve. • Maintain a clean, orderly, and well-organized reception and front office area. • Provide additional clerical and back-office support as priorities shift throughout the assignment.
2026-09-02T00:00:00Z

Office Manager

Altadena, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner. • Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations. • Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation. • Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.
2026-08-25T00:00:00Z

Office Manager

El Segundo, CA
remote
Temporary / Contract
30 - 45 USD / Hourly
Recruiting Coordinator – Temp-to-PermLocation: 100% RemoteEmployment Type: Temp-to-PermStart Date: ASAPWe are seeking a highly organized and proactive Recruiting Coordinator to join a growing team. This is a 100% remote, temp-to-perm opportunity with a fast-paced organization that is expanding due to continued business growth.The ideal candidate will have previous recruiting or talent acquisition coordination experience, preferably within a media, advertising, digital marketing, or agency environment. We are looking for someone who is resourceful, detail-oriented, and comfortable taking ownership of their work with minimal supervision.Key Responsibilities:<ul><li>Coordinate and schedule interviews between candidates, recruiters, and hiring managers</li><li>Manage high-volume calendars and interview logistics</li><li>Communicate with candidates throughout the interview process to ensure a positive candidate experience</li><li>Support recruiters and hiring managers throughout the recruiting lifecycle</li><li>Maintain accurate candidate information and recruiting activity within the ATS</li><li>Track interviews, candidate status, and other recruiting-related information</li><li>Assist with job postings and general recruiting administration</li><li>Follow up with candidates and internal stakeholders to keep the hiring process moving</li><li>Manage multiple priorities and deadlines in a fast-paced environment</li><li>Provide additional recruiting and talent acquisition support as needed</li></ul>
2026-08-31T00:00:00Z

Office Manager

Rancho Cucamonga, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Position OverviewA growing, fast-paced manufacturer and distributor in Rancho Cucamonga, CA is seeking a dynamic, full-time Staff Accountant & HR Administrator. This crucial role reports directly to the Chief Financial Officer (CFO) and owners, overseeing day-to-day accounting, full-cycle payroll, and essential human resources functions for a close-knit team of 15 employees.The ideal candidate is an agile, intellectually curious professional who thrives in a warehouse/manufacturing setting, loves continuous improvement, and can transition seamlessly between complex financial analyses and personnel administration. This position offers a direct path for professional growth into a senior-level role as the company scales. Key ResponsibilitiesAccounting & Financial Operations:Core Accounting: Perform day-to-day accounting functions across accounts payable (AP), accounts receivable (AR), and general ledger (GL).Reconciliations: Manage and execute monthly balance sheet reconciliations across 14 dedicated accounts.Inventory & Cost Accounting: Collaborate with the Operations team to implement an inventory cycle count program and investigate variances. Assist the CFO and external support firms in building out robust cost accounting frameworks (labor, freight-in, duty).Import Administration: Track, monitor, and account for imported inventories, coordinating closely with freight forwarders regarding duties and inbound freight costs.Analysis: Review aging and inventory reports; research variances between actual performance and budget, delivering actionable analyses directly to ownership.Expenses: Oversee the administration of employee expense reimbursements and prepare corresponding journal entries. Payroll & Human Resources:Administration: Confidently and competently administer bi-weekly payroll and core human resources functions with absolute confidentiality.Personnel Support: Serve as the primary HR touchpoint for 15 internal employees, utilizing bilingual skills to support team member communication.
2026-09-02T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-08-18T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-02T00:00:00Z

Front Desk Reception

Los Angeles, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a professional, friendly, and customer-focused Front Desk Receptionist to join a hotel team in Commerce, CA. This position is ideal for someone who enjoys providing excellent guest service, is comfortable working independently, and can maintain a welcoming and professional front desk environment.Key Responsibilities<ul><li>Greet and welcome hotel guests in a professional and friendly manner.</li><li>Handle guest check-ins and check-outs accurately and efficiently.</li><li>Answer phones, respond to guest questions, and provide information about hotel services and local areas.</li><li>Manage reservations, room assignments, and guest requests.</li><li>Process payments and maintain accurate guest records.</li><li>Address guest concerns and resolve issues promptly and professionally.</li><li>Communicate with housekeeping and other hotel departments regarding room status and guest needs.</li><li>Maintain a clean, organized, and professional front desk area.</li><li>Follow hotel policies and procedures, including overnight security and front desk protocols.</li></ul>
2026-08-25T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-08-21T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
This is a Contract position suited for someone who is organized, service-oriented, and comfortable working in a fast-paced, detail-focused setting. The role focuses on delivering reliable back-office support across print, copy, digital document handling, and related office services while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities:• Manage incoming office service requests by reviewing job instructions, confirming requirements, and documenting work through appropriate tracking methods.• Provide day-to-day support for copy, print, mail, scanning, and intake activities in both physical and digital formats while following established service procedures.• Organize assignments based on urgency and service commitments to ensure completed work is produced and delivered within required timelines.• Communicate promptly with clients, team members, or supervisors regarding deadlines, special instructions, and any issues that may affect service delivery.• Perform basic troubleshooting on office equipment and replenish paper, toner, and other materials needed to keep machines operating efficiently.• Check completed work for accuracy and quality, including your own output and, when needed, materials prepared by other team members.• Handle sensitive documents with discretion and follow company and client policies related to confidentiality, security, and workplace procedures.• Support additional front-office or site service functions, such as reception, hospitality, or audio/visual coordination, based on operational needs.• Move and lift boxes, paper, and supplies as part of daily service activities, including items weighing up to 50 pounds.• Use resources responsibly and help maintain an orderly, cost-conscious office services environment.
2026-08-31T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and print operations at a client site in Santa Monica, California. This Long-term Contract position is ideal for someone who is comfortable in a small office setting and can manage document handling, mail support, and basic reprographics tasks with accuracy and care. The role requires strong customer service, sound judgment, and the ability to keep work moving efficiently while maintaining quality and confidentiality. Responsibilities:• Operate office printing and copying equipment to complete routine print requests, including submitting jobs, monitoring output, and handling standard machine functions.• Process incoming office services requests by reviewing job instructions, confirming details are complete, and ensuring work is started accurately.• Support day-to-day back-office operations such as copying, scanning, mail handling, and document intake in both physical and digital formats.• Track assignments through appropriate logs and maintain organized records for completed and active requests.• Manage workload priorities to meet service deadlines and coordinate with supervisors or clients when timing or job specifications require clarification.• Perform basic troubleshooting on office equipment, replenish paper and toner, and help keep machines ready for daily use.• Check completed work for accuracy and presentation quality before distribution or delivery.• Handle confidential materials with discretion and follow site policies, safety standards, and workplace expectations.
2026-09-02T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We're working with a finance company in Culver City who are looking for a Front Desk Coordinator to cover for a medical leave. You'll be responsible for greeting clients and guests, assisting with scheduling appointments, answering phones and emails, assisting with ordering and restocking office supplies and special projects.
2026-08-26T00:00:00Z

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We're working with a tech company in Culver City who are looking for a Front Desk Coordinator to support their team. You'll be responsible for checking in guests and vendors, ordering and restocking supplies, taking calls and assisting with event check in.
2026-08-31T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a non-profit organization in Los Angeles, California. This is a Contract position suited for someone who can manage shifting priorities, handle sensitive information with discretion, and provide reliable administrative support across multiple functions. The ideal candidate brings strong judgment, resourcefulness, and the ability to work independently while maintaining accuracy in data, records, and communications. Responsibilities: • Provide day-to-day administrative support by managing schedules, coordinating correspondence, and assisting management staff with operational needs. • Maintain accurate records and databases through careful data entry, routine updates, and consistent quality checks. • Organize virtual meetings using Zoom and Microsoft Teams, including scheduling sessions, preparing materials, and supporting smooth meeting execution. • Research, confirm, and compile information from various sources to support reporting, decision-making, and program activities. • Prepare spreadsheets, presentations, and written documents using Microsoft Office tools to support internal and external communication. • Monitor multiple assignments at once, prioritize urgent requests, and keep tasks moving forward within required deadlines. • Respond to incoming calls and front-office inquiries in a thorough and organized manner while directing requests appropriately. • Identify administrative inefficiencies and recommend practical improvements that strengthen workflow and program support.
2026-09-01T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-31T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a personable and highly organized Administrative Assistant to support a fast-paced non-profit office. This Long-term Contract opportunity is ideal for someone who enjoys keeping daily operations running smoothly, interacting with visitors and staff, and handling a wide range of administrative tasks with minimal supervision. The role offers an on-site schedule of approximately 28–29 hours per week, including a 4-hour shift on Fridays, with potential to grow into a permanent position. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Welcome visitors and serve as a detail-oriented first point of contact for guests, staff, and incoming communications. • Prepare and process invoices, track unpaid balances, and assist with resolving outstanding billing items. • Maintain inventory of workplace materials and coordinate timely ordering of office supplies as needed. • Support onboarding activities by assisting with orientation for new team members and related administrative documentation. • Complete and organize property-related forms, records, and general administrative paperwork with accuracy. • Update internal charts, staff directories, and office records to ensure information remains current and accessible. • Assist with basic technology troubleshooting for common office issues and support staff with routine system needs.
2026-08-31T00:00:00Z