<p>We are looking for a dedicated Tax Manager to join our team in Western, Wisconsin. In this role, you will work closely with individuals, families, and small businesses, providing expert tax and accounting services. This position offers the opportunity to foster meaningful client relationships while delivering high-quality financial solutions.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file accurate tax returns for individuals and businesses, ensuring compliance with current regulations.</p><p>• Develop proactive tax strategies to help clients achieve long-term financial goals.</p><p>• Consult with clients on business structure, operational strategies, and financial planning to enhance profitability and stability.</p><p>• Maintain accurate bookkeeping records and oversee payroll processing with adherence to regulatory requirements.</p><p>• Provide guidance on budgeting, forecasting, and cash flow management to support client growth.</p><p>• Collaborate with clients to design tax-efficient frameworks tailored to their unique needs.</p><p>• Ensure timely and precise completion of tax filings while minimizing liabilities.</p><p>• Build trusted relationships with clients by delivering clarity and peace of mind in all financial engagements.</p>
<p>We are looking for an experienced Accounts Receivable Clerk to join our team for short-term contract. This contract position focuses on managing and resolving outstanding claims, ensuring timely collection, and maintaining accurate records related to billing and payments. The ideal candidate will possess strong research skills, attention to detail, and the ability to work both independently and collaboratively within a team environment. This role is essential in supporting the organization’s financial processes and achieving cash flow goals.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with internal teams to address payment delays and discrepancies.</p><p>• Collaborate with departments such as Cash Applications, Billing, and Client Management to resolve issues.</p><p>• Investigate and resolve collection problems, ensuring accurate documentation and follow-up.</p><p>• Collect payments on past-due claims and monitor outstanding accounts to ensure timely resolution.</p><p>• Follow up on denied claims and account balances within set timeframes, ensuring proper actions are taken.</p><p>• Prepare monthly reports on aging accounts and high-value payers to identify trends and areas of concern.</p><p>• Analyze unpaid claims to determine root causes and implement corrective actions.</p><p>• Ensure all accounts tied to payer projects are accurately coded and addressed promptly.</p><p>• Maintain up-to-date knowledge of payer websites and report updates or changes to management.</p><p>• Suggest and implement process improvements to enhance efficiency and effectiveness.</p>
pivotal in overseeing the financial health of our organization, ensuring compliance with established accounting principles, and driving improvements in processes. You will lead a talented team and play a significant role in enhancing our financial reporting accuracy and timeliness. Reporting directly to the Global Controller, you will collaborate across departments to promote efficiency and effectiveness.<br>KEY RESPONSIBILITIES:<br>• Manage the daily operations of the accounting department, including the preparation and review of financial statements, ensuring they adhere to US GAAP.<br>• Supervise and mentor accounting staff, fostering a culture of professional development and accountability.<br>• Oversee month-end and year-end closing processes, ensuring all accounting records are accurate and complete.<br>• Review and approve journal entries and account reconciliations.<br>• Collaborate with internal stakeholders to improve processes and drive financial performance.<br>• Ensure compliance with tax regulations and facilitate timely preparation of tax returns.<br>• Manage the relationship with external auditors and ensure timely audits.<br>• Prepare and present financial reports to senior management.<br>• Implement best practices for accounting processes and oversee automation efforts.<br>Requirements<br>Ideal candidates should possess the following qualifications:<br>• Bachelor's Degree in Accounting, Finance, or related field.<br>• 5+ years of progressive accounting experience, including a supervisory role.<br>• CPA certification is highly preferred.<br>• Strong knowledge of US GAAP and proficiency in accounting software.<br>• Expertise in financial reporting and analysis.<br>• Proficient in Microsoft Excel and other financial tools.<br>• Excellent leadership, communication, and interpersonal skills.<br>• Demonstrated ability to multi-task and thrive in a fast-paced environment.<br>• Strong analytical and problem-solving skills.
<p>We are seeking an experienced Payroll Supervisor, Manager, or Director to oversee payroll operations, HR systems, and benefits administration. This role requires a highly organized and detail-oriented individual with a strong understanding of payroll processes, employee benefits, and compliance standards. The ideal candidate will excel in managing complex systems and ensuring seamless operations across multiple functions. Salary up to $140K. If you are interested, please reach out to Steve Cashman on LinkedIn or call Steve at 612.446.5690.</p><p><br></p><p>Responsibilities:</p><p>• Supervise the implementation, maintenance, and performance of the HR Information System to ensure optimal functionality.</p><p>• Ensure the accuracy, security, and integrity of HR data while addressing system upgrades and troubleshooting issues.</p><p>• Train HR personnel and other users on system features and updates to improve efficiency.</p><p>• Oversee end-to-end payroll operations, guaranteeing timely and accurate employee compensation.</p><p>• Manage payroll records, deductions, and compliance with tax and labor laws.</p><p>• Collaborate with Finance and Accounting teams to address payroll-related matters and ensure alignment.</p><p>• Administer employee benefits programs, including health, dental, vision, retirement, and wellness initiatives.</p><p>• Conduct annual benefits enrollment processes and communicate updates to employees effectively.</p><p>• Develop and revise HR policies and procedures to comply with legal requirements and industry standards.</p><p>• Support talent acquisition, onboarding, and employee development strategies to enhance workforce capabilities.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join a non-profit organization based in Minneapolis, Minnesota. In this role, you will manage critical financial processes, including vendor payments, reconciliations, and month-end close activities. This position offers an exceptional opportunity to contribute to a mission-driven organization while enjoying a balanced work environment and competitive benefits.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring accuracy and compliance with organizational policies.<br>• Manage vendor relationships, including resolving payment discrepancies and inquiries.<br>• Perform check runs and oversee timely invoice coding and processing.<br>• Support month-end close activities, including reconciliations and depreciation tasks.<br>• Maintain and update records for fixed assets, ensuring accurate tracking and reporting.<br>• Utilize NetSuite software to streamline financial operations and reporting.<br>• Collaborate with internal teams to ensure seamless financial workflows.<br>• Prepare and maintain documentation related to accounts payable processes.<br>• Identify opportunities for process improvement within the accounts payable function.
<p>Customer Service Specialist – Job Description</p><p>Essential Job Duties:</p><ul><li>Manage the end-to-end order life cycle using current enterprise resource planning (ERP) software.</li><li>Support sales and business development initiatives through accurate order, billing, and quoting processes.</li><li>Resolve billing issues and respond to customer inquiries in a timely manner.</li><li>Prepare and send quotes to customers and prospective clients.</li><li>Troubleshoot and resolve product or service concerns, expediting or escalating as needed to ensure prompt solutions.</li><li>Provide clear and accurate product or service information to existing and potential customers.</li><li>Maintain records of all customer interactions, process customer accounts, and update records as necessary.</li><li>Acquire and demonstrate a strong understanding of the company’s products and services.</li><li>Manage tasks related to price lists, credits, debits, and freight disputes.</li><li>Communicate effectively with internal teams—including sales, accounts receivable, production, quality, and shipping—to meet customer requirements and resolve complaints.</li><li>Notify customers proactively of any manufacturing delays affecting ship dates.</li></ul>
We are looking for a meticulous Accounts Payable Clerk to join our team in Maple Grove, Minnesota. This role is perfect for individuals who excel in managing financial transactions and maintaining precise records. You will play a key role in ensuring smooth and accurate payment processes while contributing to the organization's overall financial health.<br><br>Responsibilities:<br>• Process vendor invoices and ensure prompt, accurate payments.<br>• Assign proper account codes to invoices and verify their accuracy.<br>• Conduct regular check runs to issue payments efficiently.<br>• Identify and reconcile discrepancies in accounts payable records.<br>• Maintain detailed and organized documentation of all financial transactions.<br>• Work closely with vendors and internal teams to address and resolve payment concerns.<br>• Utilize Viewpoint Vista software to enhance invoice processing workflows.<br>• Ensure adherence to company policies and established financial procedures.<br>• Assist with month-end closing activities related to accounts payable.<br>• Provide necessary documentation and support during financial audits.
<p>We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will ensure a productive and efficient work environment by managing administrative functions, facility maintenance, and supporting staff needs.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee and coordinate day-to-day office operations, including reception, supply management, mail distribution, and office maintenance.</li><li>Supervise administrative staff and delegate tasks to ensure efficiency and effectiveness.</li><li>Manage office budgets, expenses, and vendor relationships.</li><li>Serve as a point of contact for building management, equipment issues, and facility-related inquiries.</li><li>Maintain records, filing systems, and up-to-date documentation as needed.</li><li>Organize meetings, events, and internal communications.</li><li>Ensure compliance with company policies and legal regulations within the office.</li><li>Support HR functions such as onboarding, scheduling, and employee engagement activities.</li><li>Identify areas for process improvement and implement operational solutions.</li><li>Provide general administrative support to leadership and staff.</li></ul>
We are looking for a dedicated Medical Customer Service Representative to join our team in Minneapolis, Minnesota. In this role, you will be responsible for providing exceptional support to patients and healthcare staff, ensuring accurate order processing and timely follow-ups. This is a Contract to permanent position, offering an excellent opportunity to grow within the healthcare industry.<br><br>Responsibilities:<br>• Handle incoming calls from patients and case managers, averaging between 20 to 40 daily.<br>• Accurately input and process orders using the designated order system.<br>• Conduct follow-ups on orders that encounter delays or issues.<br>• Verify benefit eligibility by reviewing fee schedules.<br>• Submit and process authorization requests with insurance providers.<br>• Collaborate with management to align career goals and development.<br>• Provide clear and thorough communication to patients regarding billing and insurance details.<br>• Assist patients with inquiries related to durable medical equipment (DME) orders.<br>• Maintain detailed and organized records of interactions and transactions.
We are looking for an experienced Chief Financial Officer (CFO) to lead the financial operations of a construction company in Rogers, Minnesota. This pivotal role involves overseeing accounting, financial reporting, tax compliance, budgeting, and risk management strategies. The ideal candidate will collaborate with operational teams to ensure accurate job costing, compliance with industry-specific requirements, and effective financial controls.<br><br>Responsibilities:<br>• Supervise the accounting team, including Accounts Payable and Payroll specialists, to ensure seamless financial operations.<br>• Develop and implement financial strategies that align with organizational goals and support long-term growth.<br>• Monitor and manage compliance with construction-specific financial requirements, including work-in-progress reporting, bonding, and retention protocols.<br>• Oversee the preparation of accurate and timely financial reports and ensure compliance with tax regulations.<br>• Partner with operational teams to improve job costing accuracy and streamline financial processes.<br>• Establish and track key performance indicators (KPIs) to measure financial health and organizational success.<br>• Manage multi-state prequalification processes and ensure compliance with relevant regulations.<br>• Lead audits and ensure the accuracy of financial records, including bank reconciliations.<br>• Provide strategic financial guidance to support organizational decision-making and growth initiatives.<br>• Facilitate the implementation of new project accounting systems to enhance operational efficiency.
<p>We are looking for a detail-oriented Customer Service Representative to join our team on a contract basis in Blaine, Minnesota. This role involves data entry of patient and product information.</p><p><strong>Responsibilities:</strong></p><ul><li>Receive and process patient orders from facility partners, including capturing patient data, product information, and shipping addresses.</li><li>Enter confidential details into our system to create accurate and secure patient records.</li><li>Forward completed orders to the billing team.</li><li>Maintain and update Excel spreadsheets for order tracking and reporting.</li><li>Monitor the system for order shipping status and send timely updates (10–50 texts daily) to patients, leveraging Elevate for text communication.</li><li>Ensure orders are processed and updated in the system within same or next day.</li><li>Collaborate closely with other internal teams to guarantee accuracy and seamless workflow.</li></ul><p><br></p>
<p><strong>Supply Chain Business Analyst (Contract)</strong></p><p><strong>Location: </strong>Minneapolis, MN (remote potential) </p><p><strong>Contract Length:</strong> 52 weeks</p><p><strong>About the Role</strong></p><p>We are seeking a <strong>Supply Chain Business Analyst</strong> who thrives in a fast-paced, data‑driven environment. In this role, you will focus on life‑cycle management activities, inventory transfers, and asset placement across multiple product lines. You will work cross‑functionally with Field Inventory, Marketing, Sales, Demand Planning, and Operations to streamline inventory usage and ensure accurate representation of assets within ERP systems.</p><p>This position requires a strategic mindset, strong analytical abilities, and a passion for optimizing supply chain performance. Over time, the role will expand to support activities across both legacy systems and product portfolios.</p><p><br></p><p><strong>Who You Are</strong></p><p><strong>Strategic Thinker:</strong> You enjoy analyzing data and trends to support forecasting, planning, budgeting, and reporting.</p><p><strong>Data Manager:</strong> You excel at compiling, organizing, and consolidating large volumes of data.</p><p><strong>Analytical Problem Solver:</strong> You go beyond addressing symptoms to identify root causes, evaluate solutions, and recommend improvements that prevent future issues.</p><p><br></p><p><strong>What You Will Do</strong></p><ul><li>Manage life cycle activities, including inventory transfers and product transitions.</li><li>Build collaborative relationships with branches, hubs, and sales representatives to coordinate retrieval of end-of-life products.</li><li>Evaluate cannibalization patterns between existing product lines and new system introductions, anticipating shifts in inventory usage.</li><li>Partner with Field Inventory teams to ensure accurate asset placement and clean-up of inventory records within ERP systems.</li><li>Work cross‑functionally with Marketing, Sales, Demand Planning, and Field Operations to improve customer service levels and support a more efficient, profitable supply chain.</li><li>Support product pullbacks and coordinate launch forecasts in collaboration with Demand Planning and Marketing.</li><li>Analyze, track, and communicate kit movement, targeting, and related supply chain activities.</li><li>Provide data-driven recommendations to support better supply chain decision-making.</li><li>Prepare analytical updates and progress reports for use in scheduled business reviews.</li><li>Highlight slow-moving inventory, incomplete transfers, and current field placements.</li><li>Partner with regional and field offices to source underutilized assets.</li><li>Review inventory turns and recommend adjustments to stock levels.</li><li>Supply leadership with data to support or deny requests for par level changes and expired product replacements.</li></ul>
<p>Utilize your accounting and interpersonal skills in this team-oriented Bookkeeper position. Based in the East Metro, the company offering this contract position provides an excellent work environment where effort is rewarded. Robert Half is on the lookout for an organized, efficient Bookkeeper to join the efforts of a rapidly growing team. Better check out this amazing opportunity! If you have experience with A/P, A/R, General ledger, and financial reporting, then this may be the right Bookkeeper role for you.</p><p> </p><p>Your responsibilities in this role</p><p>- Craft Accounts Receivable invoices, reviewing payments received, and record deposits</p><p>- Support quality archived records by filing documents</p><p>- Reconcile accounts by rectifying entries</p><p>- Oversee and manage general ledger</p><p>- Arrange financial reports by collecting, analyzing, and summarizing account information</p><p>- Be responsible for accounts by verifying, allocating, and posting transactions</p><p>- Preside over an efficient system to track financial transactions and define policies and procedures for bookkeeping</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p><strong>Join an industry leader!</strong> Our manufacturing client is seeking a highly skilled <strong>Litigation Paralegal</strong> to transition to an exciting <strong>in-house role</strong>. You will be a crucial part of the legal team, managing complex matters and contributing directly to business success.</p><p><br></p><p>Responsibilities:</p><p>• Manage claims and lawsuits related to specific business units or product lines, gaining expertise in particular areas.</p><p>• Collaborate with internal teams to gather necessary information and provide updates on litigation progress.</p><p>• Partner with insurance providers and adjustors to address claims effectively.</p><p>• Collect, analyze, and organize internal and external documents required for legal proceedings.</p><p>• Coordinate with outside counsel, witnesses, and experts while aligning with the Legal Manager and Assistant General Counsel.</p><p>• Negotiate settlements and prepare relevant documentation, such as response letters, agreements, and releases.</p><p>• Draft responses to inquiries from federal, state, and local agencies.</p><p>• Assist with various legal projects based on the department's needs.</p><p>• Maintain meticulous records and ensure compliance with legal standards.</p><p>• Support the litigation team in trial preparation and case management activities.</p>
<p>We are looking for a contract to to hire, dedicated and detail-oriented Member Services Representative to join our team in St. Paul, Minnesota. This role involves delivering excellent customer experiences in a fast-paced call center environment. As part of a long-term contract position, you will play a vital role in assisting customers and maintaining high service standards.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming customer inquiries efficiently and courteously, ensuring customer satisfaction.</p><p>• Provide accurate information about services and resolve issues in a timely manner.</p><p>• Utilize computer systems to document customer interactions and update records.</p><p>• Maintain high typing accuracy to meet operational requirements.</p><p>• Collaborate with team members to improve service delivery and share best practices.</p><p>• Adapt to a fast-paced work environment while managing multiple tasks simultaneously.</p><p>• Uphold company policies and procedures in all customer interactions.</p><p>• Assist with escalated concerns, ensuring proper resolution and follow-up.</p><p>• Monitor and report customer feedback to help identify areas for improvement.</p>
<p><strong>Job Title: Account Coordinator</strong></p><p><strong>Position Overview:</strong></p><p>The Account Coordinator will work closely with both the sales and account management teams to support the end-to-end client lifecycle, including opportunity creation and finalization in the CRM, assisting with proposal preparation, and processing purchase and change orders. This role requires a strong understanding of administrative tasks in sales operations and the ability to ensure seamless workflow across accounts.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in creating, managing, and closing opportunities within the CRM system.</li><li>Support proposal development, including gathering required documentation and coordinating input from relevant teams.</li><li>Process purchase orders and change orders, ensuring all documentation meets company and client requirements.</li><li>Maintain accurate client and account records; update CRM and internal systems regularly.</li><li>Collaborate cross-functionally with sales, account managers, and other support teams to deliver timely and high-quality client service.</li><li>Monitor the status of active projects and communicate updates to stakeholders as needed.</li><li>Prepare and track various sales documentation, reports, and correspondence.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Demonstrated experience in an administrative, sales support, or account coordination role.</li><li>Strong organizational and communication skills, with an ability to manage multiple tasks and deadlines.</li><li>Familiarity with CRM platforms (e.g., Salesforce, HubSpot, or similar) is preferred.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) or equivalent productivity tools.</li><li>Attention to detail and problem-solving mindset.</li><li>Ability to work effectively in a fast-paced, team-oriented environment.</li></ul>
<p>We are looking for a dedicated Receptionist to join our team in St. Paul, Minnesota. In this role, you will serve as the first point of contact for visitors and clients, while also providing essential administrative support. Your organizational skills and attention to detail will contribute to the smooth operation of daily tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a positive first impression.</p><p>• Answer and direct incoming phone calls to appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain records and databases.</p><p>• Manage appointment scheduling and coordinate meeting arrangements.</p><p>• Handle incoming and outgoing mail, including sorting and distribution.</p><p>• Maintain a clean and organized reception area.</p><p>• Assist with general administrative tasks as needed to support the team.</p><p>• Provide information and assistance to clients and visitors with a focus on accuracy and thoroughness.</p><p>• Monitor office supplies and coordinate replenishments when necessary.</p>
<p>We are seeking a dedicated Spanish Bilingual Customer Service Representative to join our growing team. The successful candidate will assist patients in English and Spanish, handle inquiries and scheduling, and ensure the highest level of service and compliance.</p><p><br></p><ul><li>Deliver exceptional customer service via phone, email, and chat in both English and Spanish.</li><li>Assist patients and healthcare clients with inquiries, appointment scheduling, billing questions, and insurance verification.</li><li>Accurately document interactions and maintain detailed records in the CRM and/or Electronic Health Record (EHR) systems.</li><li>Process orders, claims, and account updates in compliance with HIPAA and company policies.</li><li>Collaborate with internal teams (clinical staff, billing, insurance) to resolve complex issues.</li><li>Translate and interpret healthcare-related information between English and Spanish as needed.</li><li>Maintain up-to-date knowledge of healthcare services, insurance plans, and regulatory requirements.</li><li>Meet or exceed performance metrics, including response time, patient satisfaction, and quality standards.</li></ul>
<p>We are looking for a <strong>Customer Service Representative</strong> to join our team in St. Paul, MN for a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about providing excellent customer service. The primary focus of this position is to assist customers by answering inquiries, processing requests, and supporting internal teams with administrative tasks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide friendly and professional customer service via phone, email, and in-person interactions.</li><li>Address customer inquiries, concerns, and complaints in a timely and efficient manner.</li><li>Process orders, returns, and account updates while ensuring accuracy.</li><li>Maintain and update customer records in company databases.</li><li>Assist with data entry, documentation, and administrative support as needed.</li><li>Collaborate with internal teams to resolve customer issues and ensure smooth operations.</li><li>Follow company policies and procedures to ensure compliance and consistency in customer service delivery.</li><li>Identify opportunities for process improvements to enhance the customer experience.</li></ul><p><br></p>
<p>We are seeking an experienced Residential Assistant to join our dynamic team. This role is perfect for professionals with prior experience in residential care, housing services, or community management who are passionate about fostering a safe, inclusive, and supportive living environment for residents. As a Residential Assistant, you will act as a key liaison, managing day-to-day operations and ensuring residents' needs are met.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary contact for residents and address inquiries, concerns, and complaints in a timely and professional manner </li><li>Oversee the upkeep and cleanliness of the residence and coordinate with maintenance staff to resolve issues promptly </li><li>Organize and facilitate community-building events, workshops, and informational activities to promote resident well-being</li><li>Monitor compliance with residence policies and procedures while fostering a respectful and inclusive living atmosphere.</li><li>Conduct regular checks of shared spaces and individual units to ensure safety and functionality.</li><li>Provide administrative support, such as managing records, preparing reports, and scheduling appointments for residents.</li><li>Collaborate with property managers and other departments to streamline operations and address resident needs effectively.</li><li>Mentor junior staff, offering guidance and sharing insights from your industry experience.</li></ul><p><br></p>
<p>The Data Entry Specialist will be responsible for accurately entering and updating data into our databases and systems. This role requires strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be reliable, detail-oriented, and capable of handling large volumes of data with precision.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update data into databases and systems accurately and efficiently.</li><li>Verify data by comparing it to source documents.</li><li>Review and correct data entry errors to ensure data integrity.</li><li>Maintain confidentiality and security of all information.</li><li>Prepare and sort documents for data entry.</li><li>Conduct regular data backups to ensure data preservation.</li><li>Respond to data inquiries and provide data to authorized personnel as needed.</li><li>Assist with other administrative tasks as required.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Service Coordinator to join our team in Plymouth, Minnesota. In this role, you will oversee various service activities, including projects, product administration, and maintenance requests. This position involves direct collaboration with customers, vendors, and technicians, as well as close coordination with internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Oversee customer service work orders from initiation to completion.</p><p>• Handle customer projects to ensure timely service delivery.</p><p>• Build and maintain strong customer relationships.</p><p>• Coordinate service requests, including off-hours and overnight projects, as part of a rotational on-call system.</p><p>• Schedule and manage technicians for service tasks.</p><p>• Collaborate with internal teams.</p><p>• Generate and manage data reports.</p><p><br></p>
<p>We are looking for a dedicated Service Coordinator to join our team in Saint Paul, Minnesota. This contract to permanent position offers an opportunity to play a vital role in providing outstanding customer service and operational support. The ideal candidate will have excellent organizational skills and a proactive approach to managing service schedules and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Generate service purchase orders and oversee emergency service orders, including dispatch and follow-up.</p><p>• Coordinate with city officials to manage service permits, schedule inspections, and maintain accurate permit logs.</p><p>• Upload necessary reports to municipal and third-party platforms.</p><p>• Collaborate with field personnel, fitters, and project managers to ensure timely dispatch of jobs and effective communication.</p><p>• Process weekly payroll and ensure compliance with established procedures.</p><p>• Organize resources for service jobs, including ordering equipment, scheduling subcontractors, and obtaining purchase orders.</p><p>• Support the prioritization of service calls by working closely with the Service Management team.</p><p>• Handle invoices in alignment with standard billing practices and assist with miscellaneous administrative tasks as needed.</p><p>• Maintain the service scheduling board and facilitate seamless communication between teams.</p>
We are looking for a dedicated Customer Service Representative with strong dispatching skills to join our team in Plymouth, Minnesota. In this role, you will focus on coordinating service calls, managing schedules, and ensuring smooth communication between customers and technicians. This is a long-term contract position offering an opportunity to work in a fast-paced and dynamic environment.<br><br>Responsibilities:<br>• Handle incoming customer calls, including urgent situations, follow-ups, and service inquiries.<br>• Schedule and coordinate service calls to ensure timely responses.<br>• Generate and manage dispatch tickets for service requests.<br>• Assign service technicians to specific calls and provide post-call debriefs.<br>• Update technician schedules and availability in the system.<br>• Maintain and organize the dispatch board to track daily activities.<br>• Anticipate and plan workloads to optimize team efficiency.<br>• Provide technicians with relevant information and support as needed.<br>• Monitor and update new and existing service tickets within the system.
We are looking for a dedicated Front Desk Coordinator to join our team in Saint Paul, Minnesota. This contract position is an excellent opportunity to contribute to a non-profit organization by providing exceptional administrative and customer service support. The ideal candidate will be organized, detail oriented, and skilled at managing multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and walk-ins, ensuring a welcoming and detail oriented atmosphere.<br>• Operate and manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing mail for delivery.<br>• Maintain accurate paper filing systems to ensure easy access to important documents.<br>• Provide concierge services, addressing inquiries and assisting with general needs.<br>• Support administrative tasks by utilizing Microsoft 365 Enterprise tools effectively.<br>• Coordinate with team members to ensure smooth communication and workflow.<br>• Manage switchboard operations efficiently, handling 1-10 phone lines.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Assist with additional clerical duties as needed to support the organization.
