224 Results for Workplace Coordinator Jobs

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Patient Insurance Coordinator

Sinking Spring, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
A growing healthcare organization is seeking a detail-oriented Insurance Verification Specialist to join its team. This position plays a critical role in ensuring accurate patient insurance information, verifying benefits and coverage, and supporting the revenue cycle process. The ideal candidate is customer-focused, highly organized, and comfortable working with insurance carriers, patients, and internal staff. Key Responsibilities<ul><li>Verify patient insurance eligibility, benefits, and coverage prior to services being rendered.</li><li>Contact insurance carriers to obtain authorization and pre-certification information as needed.</li><li>Review insurance plans and communicate coverage details, deductibles, copays, and out-of-pocket responsibilities.</li><li>Update and maintain accurate patient and insurance information within company systems.</li><li>Investigate and resolve insurance-related discrepancies or eligibility issues.</li><li>Collaborate with clinical, billing, and scheduling teams to ensure timely processing of patient appointments.</li><li>Maintain compliance with HIPAA and all applicable healthcare regulations.</li><li>Provide exceptional customer service when communicating with patients and insurance representatives.</li></ul>
2026-09-25T00:00:00Z

HR Coordinator

Hartsdale, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
HR & Payroll CoordinatorA growing organization is seeking an HR & Payroll Coordinator to serve as the first point of contact for employee HR needs while supporting payroll and benefits administration. This is an excellent opportunity for an early-career HR professional looking to gain hands-on experience across multiple areas of human resources.Responsibilities<ul><li>Serve as the front-line HR contact for employee questions and requests</li><li>Assist with employee onboarding and general HR administration</li><li>Support benefits enrollment, changes, and employee benefits inquiries</li><li>Help maintain accurate employee records and HR documentation</li><li>Provide assistance with HRIS and payroll systems, including employee support</li><li>Process payroll-related updates and support payroll administration activities</li><li>Coordinate employee communications and assist with HR-related projects</li><li>Ensure confidentiality and accuracy when handling sensitive employee information</li></ul>Qualifications<ul><li>1-3 years of experience in Human Resources, Payroll, Office Administration, or a related field</li><li>Strong customer service and interpersonal skills</li><li>Excellent organizational skills and attention to detail</li><li>Ability to manage confidential information with discretion</li><li>Comfortable working directly with employees and resolving day-to-day HR inquiries</li><li>Experience with ADP or another HRIS/payroll system is a plus</li><li>Experience within education, nonprofit, professional services, or a similar environment is preferred</li></ul>Ideal Candidate<ul><li>Friendly, approachable, and service-oriented</li><li>Eager to build a career in Human Resources</li><li>Strong communicator who enjoys helping employees</li><li>Organized, dependable, and proactive</li><li>Comfortable balancing administrative tasks and employee-facing responsibilities</li></ul>
2026-09-22T00:00:00Z

HR Coordinator

Rancho Santa Fe, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
A private professional services organization in Rancho Santa Fe is seeking a polished and highly organized Human Resources Coordinator to support a close-knit team and provide hands-on HR administration. This is a great fit for someone who is discreet, detail-oriented, service-minded, and comfortable working with sensitive employee information. You'll have exposure to recruiting, onboarding, benefits, payroll coordination, employee records, and day-to-day HR operations.Responsibilities:<ul><li>Coordinate onboarding and offboarding for employees</li><li>Prepare offer letters, new-hire paperwork, and personnel documentation</li><li>Maintain accurate and confidential employee files</li><li>Manage HRIS updates and employee data changes</li><li>Coordinate background checks and employment verifications</li><li>Schedule interviews and assist with recruiting logistics</li><li>Communicate with candidates throughout the hiring process</li><li>Assist with benefits enrollment and employee questions</li><li>Coordinate payroll-related changes with the appropriate internal teams</li><li>Track PTO, employee status changes, and other HR information</li><li>Assist with leave documentation and employee records</li><li>Prepare HR reports and maintain internal spreadsheets</li><li>Help coordinate employee meetings, trainings, and company events</li><li>Ensure required employment documentation remains current</li><li>Assist with HR compliance projects</li><li>Respond to routine employee questions with professionalism and discretion</li><li>Support HR leadership with special projects and administrative needs</li></ul>
2026-09-22T00:00:00Z

HR Coordinator

Dayton, OH
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking an organized and detail-oriented HR Coordinator for a 3-month contract assignment for our client in the Dayton area. This role will support day-to-day human resources operations, including onboarding, employee records management, interview scheduling, and administrative support for HR programs. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Coordinate onboarding and offboarding activities</li><li>Maintain employee records and update HRIS data</li><li>Schedule interviews and support recruitment activities</li><li>Assist with benefits administration and employee inquiries</li><li>Prepare HR documents, reports, and correspondence</li><li>Support compliance with company policies and HR procedures</li><li>Provide general administrative support to the HR team</li></ul>
2026-09-18T00:00:00Z

HR Coordinator

Greenwood Village, CO
onsite
Temporary / Contract
28 - 30 USD / Hourly
Human Resources Coordinator About the RoleWe are seeking a highly organized and detail-oriented Human Resources Coordinator to support our growing HR team. This is an excellent opportunity for someone who is eager to gain exposure to multiple areas of human resources, including employee relations, HR operations, talent administration, employee engagement, and learning & development.In this role, you will serve as a key point of contact for employees, provide administrative support to the HR Business Partner team, assist with HR processes and documentation, and help coordinate company-wide employee programs and events. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and has a strong desire to build a long-term career in Human Resources. Key Responsibilities HR Administration & Employee Support<ul><li>Serve as a first point of contact for employee HR-related questions and inquiries, providing guidance or directing employees to the appropriate resources.</li><li>Support the HR Business Partner team with day-to-day administrative activities.</li><li>Coordinate and schedule employee meetings, including exit interviews and 30/60/90-day check-ins.</li><li>Assist with employee communications and ensure timely follow-up on HR requests.</li><li>Maintain accurate HR records and support ongoing HR operations.</li></ul>HR Systems & Data Management<ul><li>Enter and update employee information within HR systems.</li><li>Assist with processing employee transactions such as terminations, organizational changes, supervisor updates, and job title changes.</li><li>Support the creation and maintenance of HR documentation and workflows.</li><li>Track, organize, and maintain employment agreements, severance agreements, and related HR records.</li><li>Ensure sensitive information is handled with a high degree of confidentiality and accuracy.</li></ul>Document Management & Process Improvement<ul><li>Organize and maintain digital employee documentation within SharePoint and other internal systems.</li><li>Track document status, renewal dates, approvals, and compliance-related deadlines.</li><li>Support HR projects focused on process improvements, document organization, and records management.</li><li>Assist in maintaining performance management documentation and employee files.</li></ul>Employee Engagement & Learning Support<ul><li>Assist with planning and coordinating employee engagement initiatives, wellness programs, volunteer events, and company-sponsored activities.</li><li>Partner with Employee Resource Groups (ERGs) to support events and internal programming.</li><li>Coordinate meetings, training sessions, and cross-functional events.</li><li>Help develop HR resources such as FAQs, process guides, training materials, and job aids.</li><li>Collaborate with internal teams, employees, vendors, and business partners to support program execution.</li></ul>
2026-10-02T00:00:00Z

HR Coordinator

Plano, TX
onsite
Temporary / Contract
37.05 - 42.9 USD / Hourly
We are looking for an organized HR Coordinator to join a Telecom Services organization in Plano, Texas on a Contract basis. This role blends human resources support, executive coordination, and office operations, making it ideal for someone who can manage shifting priorities while maintaining accuracy and professionalism. The position will contribute to onboarding, employee support activities, meeting logistics, and administrative processes that help the office and HR function run smoothly. Responsibilities: • Manage complex scheduling, travel arrangements, and day-to-day administrative support for senior leaders, ensuring priorities are aligned and conflicts are resolved quickly. • Organize internal and external meetings by handling calendars, coordinating space and materials, and making sure technology and logistics are ready in advance. • Prepare and submit executive expense documentation accurately and within required deadlines while following company guidelines. • Oversee incoming mail distribution, route items to the correct teams, and handle daily check processing for delivery to Treasury according to established procedures. • Coordinate payroll and accounts payable check printing at the Plano, Texas office and ensure final distribution is completed through the appropriate delivery method. • Support company mailing needs for departments such as Accounting, Tax, Legal, and Human Resources, including overnight packages, certified mail, and large-volume distributions. • Administer onboarding activities for new hires by initiating background screenings, collecting employment documents, preparing welcome materials, and scheduling orientation-related meetings. • Assist with contractor setup by gathering required paperwork, coordinating access requests, and partnering with IT and business teams to complete onboarding steps. • Maintain accurate HR records through timely data entry, personnel file upkeep, employment verification support, and preparation of HR communications, reports, and presentations. • Help coordinate employee benefits sessions and engagement activities, working with vendors and internal stakeholders on events, enrollment communications, recognition programs, and morale initiatives at the Plano, Texas location.
2026-10-01T00:00:00Z

HR Coordinator

New Hope, MN
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an HR Coordinator to support a busy human resources team within a construction-focused organization in New Hope, Minnesota. This Contract to permanent opportunity is well suited for someone who enjoys helping employees, managing a high volume of inquiries, and keeping HR processes organized and responsive. The role will focus on employee support, benefits-related questions, onboarding coordination, and day-to-day HR administration while working with systems such as Outlook and Oracle. Success in this position requires strong communication, attention to detail, and the ability to stay effective while balancing multiple priorities. Responsibilities:• Respond to a high volume of employee and HR-related questions through a call center-style support environment with professionalism and accuracy.• Coordinate onboarding activities for new team members, including documentation, scheduling, and follow-up to help create a smooth start for employees.• Assist with benefits administration by addressing employee questions, supporting enrollments, and escalating complex issues when needed.• Maintain HR records and update information in HR systems to ensure data is accurate, complete, and compliant.• Support pre-employment screening processing and help track pre-employment requirements through completion.• Monitor recurring service issues, identify gaps in current workflows, and share practical recommendations to improve efficiency and consistency.• Partner with internal HR team members to support daily administrative tasks, employee communication, and policy-related guidance.• Use tools such as Outlook and Oracle to manage correspondence, track tasks, and organize HR activities in a timely manner.
2026-10-02T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and mission-driven HR Coordinator to support the daily human resources operations of a nonprofit organization in San DIego. This role will assist with recruiting, onboarding, employee records, benefits administration, and general HR support while helping ensure a positive employee experience across the organization. We are looking for contract coverage with the potential to go contract to hire. Key Responsibilities:<ul><li>Support day-to-day HR operations and provide administrative assistance to the HR team.</li><li>Coordinate onboarding and offboarding processes, including new hire paperwork, orientation scheduling, and system updates.</li><li>Maintain accurate employee files, HR records, and confidential documentation.</li><li>Assist with benefits enrollment, employee questions, and HR policy communication.</li><li>Post job openings, coordinate interviews, and communicate with candidates throughout the hiring process.</li><li>Help track compliance-related documents, training records, and required certifications.</li><li>Prepare HR reports, update spreadsheets, and support audits or special projects as needed.</li><li>Respond to routine employee inquiries regarding HR procedures, policies, and employment documentation.</li><li>Support employee engagement activities, meetings, and internal communications.</li></ul>
2026-09-24T00:00:00Z

Receiving Coordinator

Bethlehem, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a detail-oriented Receiving Coordinator to join a local warehouse operations team. This role is responsible for overseeing incoming shipments, verifying deliveries, maintaining accurate inventory records, and ensuring materials are received efficiently and accurately. Warehouse manufacturing experience is required, and experience working with an ERP system is a must. Key Responsibilities<ul><li>Receive, inspect, and verify incoming shipments against purchase orders and packing slips</li><li>Accurately enter receiving data into the ERP system</li><li>Coordinate with warehouse, purchasing, and inventory teams to resolve discrepancies</li><li>Label, organize, and route incoming materials to the appropriate storage or department locations</li><li>Maintain accurate inventory and receiving documentation</li><li>Report damaged, missing, or incorrect items promptly</li><li>Support cycle counts and inventory control processes</li><li>Ensure compliance with warehouse safety procedures and company receiving standards</li></ul>
2026-10-02T00:00:00Z

Training Coordinator

Glendale,, AZ
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
The Training Coordinator II supports the planning, coordination, delivery, and administration of companywide learning programs for a commercial roofing organization with approximately 3,000 employees. This mid-level position works closely with Learning and Development, Human Resources, Operations, and subject matter experts to provide consistent and accessible training across multiple locations.The Training Coordinator II coordinates instructor-led, virtual, field-based, and online learning activities for office employees, field employees, supervisors, and leaders. This position also maintains training records, manages course logistics, supports the company’s learning environment(Zoom meetings; LG Create Boards in room), managing company resources (monitors, keyboards) in training rooms to make sure everything is working for classes taught in-person, prepares training reports, and helps ensure programs meet business and workforce-development needs.
2026-09-29T00:00:00Z

Project Coordinator

Schenectady, NY
onsite
Temporary to Hire
24 - 28 USD / Hourly
Construction Project Coordinator (Contract-to-Hire) Robert Half is partnering with a growing and well-established construction company in the Schenectady area to hire a Construction Project Coordinator. This role is ideal for an organized, detail-oriented professional who enjoys supporting projects behind the scenes and ensuring the details are handled correctly from start to finish. You'll play a key role in project setup, contract review, vendor coordination, compliance tracking, purchase order management, and bid support while working closely with Project Managers, subcontractors, vendors, and customers. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and take pride in keeping projects organized and on track, we'd love to hear from you. This position is anticipated to continue for the next several months, with the potential to transition into a permanent opportunity for the right fit. Key Responsibilities<ul><li>Set up new projects and maintain project files, documentation, and electronic records</li><li>Review contracts and project documentation for accuracy, completeness, and compliance</li><li>Issue and track purchase orders for vendors and subcontractors</li><li>Coordinate vendor and customer pre-qualification requirements</li><li>Support bid processes and pre-construction activities through document preparation, tracking, and coordination</li><li>Maintain compliance documentation, including certificates of insurance and related subcontractor records</li><li>Monitor and follow up on missing or expired insurance certificates and compliance items</li><li>Organize and maintain project logs, records, and supporting documentation</li><li>Assist Project Managers with project administration, correspondence, document control, and general clerical support</li><li>Support multiple active projects while ensuring deadlines and documentation requirements are met</li><li>Perform additional administrative and business support duties as assigned by management</li></ul>What's Offered<ul><li>Full-time schedule, Monday-Friday, 40 hours per week</li><li>Immediate opportunity with a stable and growing construction organization</li><li>Collaborative and team-oriented work environment</li><li>Opportunity to gain valuable experience supporting commercial construction projects</li><li>Exposure to project setup, contracts, compliance, vendor coordination, and bid administration</li><li>Potential for long-term employment through a contract-to-hire transition</li><li>Competitive benefits package upon permanent hire, including health, dental, vision, paid time off, paid holidays, and retirement plan options</li></ul>If you're highly organized, proactive, and thrive managing project documentation, vendor coordination, and administrative operations, and looking to grow your career in the construction industry, we'd love to hear from you! Apply today or contact Mary Christman or Ashley Veltri at 518-462-1430. We look forward to speaking with you soon!
2026-09-28T00:00:00Z

Project Coordinator

Irving, TX
onsite
Temporary / Contract
33 - 43 USD / Hourly
Position OverviewWe are seeking an experienced Project Manager to oversee cross-functional initiatives, coordinate project activities, and ensure successful delivery of organizational objectives. The ideal candidate will possess strong leadership, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Lead project planning, execution, monitoring, and closure activities</li><li>Develop project schedules, timelines, and resource plans</li><li>Coordinate with stakeholders across departments to define project requirements</li><li>Track project milestones, budgets, risks, and dependencies</li><li>Facilitate project meetings and provide status updates to leadership</li><li>Identify and mitigate project risks and issues</li><li>Ensure projects meet quality standards and business objectives</li><li>Maintain project documentation and reporting</li><li>Manage vendor relationships and external project resources when applicable</li></ul>
2026-09-22T00:00:00Z

Project Coordinator

Tigard, OR
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087
2026-09-16T00:00:00Z

Project Coordinator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed. Responsibilities:• Utilize the partner portal to manage and track project-related activities.• Collaborate closely with the services and funding teams to ensure smooth operations.• Submit documentation and screenshots for review, ensuring compliance with client requirements.• Coordinate with accounting and sales teams to gather necessary documents and address missing information.• Handle approvals and rejections effectively to maintain project timeliness and accuracy.• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.• Maintain clear and precise communication through email correspondence.• Monitor and report on project timelines to ensure deadlines are met.• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.• Assist in scanning, reviewing, and organizing project-related documents.
2026-10-02T00:00:00Z

Project Coordinator

Orlando, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Project Coordinator to bring greater organization, follow-through, and consistency to project work in Orlando, Florida. This position is ideal for someone who excels at managing details, aligning stakeholders, and creating clear standards that support timely, high-quality proposals, deliverables, and final reports. The right candidate will help strengthen team accountability, improve workflows, and provide structure across multiple active projects. Responsibilities:• Oversee the coordination of project submissions, proposal materials, and final reporting packages to keep timelines, expectations, and quality standards on track.• Collect, sort, and maintain information from cross-functional contributors to support the accurate preparation of proposals and project documentation.• Monitor milestones, pending tasks, and key deliverables across several project leads, ensuring follow-up items are visible and progressing.• Create and refine standard operating procedures and practical documentation standards to promote a more consistent approach to project execution.• Evaluate spreadsheet-based tracking methods and suggest more effective workflow practices, tools, and organizational improvements.• Provide day-to-day coordination and administrative support that helps maintain momentum, clarify ownership, and reinforce accountability.• Review documents for completeness, formatting consistency, and overall presentation quality before final distribution.• Support stronger status visibility for leadership by organizing updates on project progress, responsibilities, and upcoming deadlines.
2026-09-30T00:00:00Z

Project Coordinator

Phoenix, AZ
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support daily project and administrative operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping information accurate, organized, and accessible while helping teams stay connected and on schedule. The person in this role will provide coordination across project, field, and office activities, with a strong focus on documentation, reporting, and process support. Responsibilities: • Maintain accurate project information by updating spreadsheets, databases, and other tracking tools used for daily operations. • Review submitted timesheets for completeness, make corrections when needed, and enter approved data into payroll and recordkeeping systems. • Coordinate onboarding-related documentation for field employees, including badging materials and related administrative paperwork. • Prepare, organize, and share routine and ad hoc reports with internal stakeholders and external contacts as required. • Keep payroll files, work records, and supporting project documents well organized through a consistent filing and records management process. • Act as a communication link between field teams, project staff, and the main office to help ensure timely follow-up and information flow. • Support administrative efficiency by handling correspondence, drafting routine documents, researching questions, and routing communications to the appropriate parties. • Protect sensitive business and employee information by handling records and communications with a high level of confidentiality.
2026-09-22T00:00:00Z

Intake Coordinator

Orlando, FL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a compassionate and organized Intake Coordinator to support patient access services for a mental health practice in Orlando, Florida. This contract position with the potential to become permanent focuses on creating a welcoming and efficient intake experience for new and returning patients while helping the care team maintain accurate documentation and timely scheduling. The ideal candidate brings strong communication skills, attention to detail, and a solid understanding of behavioral health services and insurance processes. Responsibilities: • Guide new and returning patients through the intake process, ensuring each interaction is supportive, efficient, and respectful. • Coordinate appointment scheduling and assessment logistics by working closely with clinicians to align patients with the appropriate level of care. • Enter, update, and maintain patient records with accuracy while ensuring documentation is completed promptly and in accordance with practice standards. • Confirm insurance eligibility, review benefits, and secure required authorizations before services are delivered. • Act as a central point of communication for patients, family members, and clinical staff throughout the admission and onboarding process. • Share relevant community-based resources and referral options to help patients access appropriate support services. • Monitor intake procedures and recommend workflow improvements that strengthen the patient experience and increase operational efficiency. • Uphold regulatory and organizational requirements related to intake, recordkeeping, and patient coordination. • Provide general administrative and office support as needed to assist daily operations at the local site.
2026-10-02T00:00:00Z

IT Administrative Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
IT Administrative CoordinatorPosition OverviewWe are seeking a detail-oriented IT Administrative Coordinator to support the procurement, financial, purchasing, and vendor management activities of an enterprise IT department.This position will be responsible for coordinating IT purchases throughout the full procurement lifecycle, including initial requests, vendor quotes, approvals, purchase orders, deliveries, invoicing, reconciliation, and payment.The IT Administrative Coordinator will work closely with IT staff, vendors, finance, and purchasing teams to ensure orders and payments are processed accurately and on schedule. This role requires strong organizational skills, attention to detail, and the ability to manage multiple purchases, vendors, renewals, and deadlines simultaneously.Key Responsibilities<ul><li>Prepare and process purchase requests for IT hardware, software, licensing, services, and equipment.</li><li>Obtain vendor quotes and route purchasing requests through the appropriate approval process.</li><li>Create, maintain, and track purchase orders from initial request through final delivery and payment.</li><li>Monitor outstanding orders and follow up with vendors regarding delays, backorders, shipping, and delivery issues.</li><li>Receive, review, and reconcile vendor invoices against purchase orders and receiving documentation.</li><li>Identify and resolve invoice, pricing, quantity, and purchasing discrepancies.</li><li>Coordinate with finance and purchasing teams to ensure invoices and vendor payments are processed accurately and on time.</li><li>Maintain organized records of procurement activity, including purchase requests, approvals, quotes, purchase orders, contracts, invoices, and payment confirmations.</li><li>Track software licenses, maintenance agreements, subscriptions, and support contracts.</li><li>Monitor renewal and expiration dates and notify appropriate IT personnel of upcoming deadlines.</li><li>Maintain vendor contact information and assist with onboarding new vendors.</li><li>Communicate with vendors regarding quotes, orders, invoices, renewals, contracts, and delivery status.</li><li>Assist with IT budget tracking by maintaining records of expenditures, encumbrances, purchases, and remaining balances.</li><li>Prepare reports and summaries related to purchasing, vendor activity, expenses, and procurement status.</li><li>Maintain complete and accurate documentation to support internal controls, audits, and organizational purchasing requirements.</li><li>Provide additional administrative and operational support to the IT department as needed.</li></ul>
2026-09-21T00:00:00Z

Procurement Coordinator

Omaha, NE
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Procurement Coordinator to support purchasing and supply tracking activities for a high-tech pharm/biotech environment in Omaha, Nebraska. This onsite role is well suited for someone who enjoys structured desk-based work, manages order flow accurately, and keeps materials moving efficiently from request through delivery. This is a Long-term Contract position requiring strong Excel skills and a solid understanding of procurement operations. Responsibilities:• Coordinate daily purchasing activities by preparing and processing purchase orders with accuracy and timeliness.• Monitor inbound shipments and follow up on delivery status to help ensure materials arrive as expected.• Verify incoming supplies against order information and resolve discrepancies with vendors or internal partners.• Track open orders, update procurement records, and maintain visibility into order progress from placement to receipt.• Use Excel to organize purchasing data, maintain logs, and support reporting on supply and order activity.• Communicate with suppliers and internal stakeholders to confirm order details, availability, and shipment timing.• Support established buying processes and procurement functions while maintaining organized documentation.• Assist with contract-related coordination and vendor interactions in alignment with procurement guidelines.
2026-10-03T00:00:00Z

Senior Administrative Coordinator

Bloomington, MN
onsite
Temporary / Contract
40 - 45 USD / Hourly
Position Overview We are seeking a experienced Senior Administrative Coordinator to support business operations and drive organizational efficiency across a professional office environment. This position acts as a central resource for coordinating workflows, managing departmental processes, and ensuring administrative functions run smoothly. The ideal candidate is resourceful, adaptable, and enjoys taking ownership of projects while serving as a trusted partner to leadership and internal teams. Key Responsibilities Coordinate and oversee a variety of administrative and operational activities. Manage departmental processes, records, and documentation to ensure accuracy and compliance. Support leadership by monitoring priorities, tracking deliverables, and facilitating communication across teams. Organize meetings, prepare agendas, document action items, and follow up on outstanding tasks. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and maintain reports, spreadsheets, and business records. Identify opportunities to improve administrative procedures and office workflows. Serve as a resource for employees, vendors, and external business partners. Support office initiatives, special projects, and cross-functional team activities. Maintain confidentiality while handling sensitive business information.
2026-09-17T00:00:00Z

HR & People Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Be the person who makes the employee experience happen.A growing North County organization is looking for an organized, people-focused HR & People Operations Coordinator to join its team. This is an excellent opportunity for someone who enjoys the people side of Human Resources just as much as the behind-the-scenes details that keep a business running. From welcoming new hires and coordinating interviews to maintaining employee records and assisting with benefits, this position will have a hand in nearly every stage of the employee experience. This is not a role where you will be stuck doing the same task all day. You will work closely with HR leadership, department managers, and employees across the organization, helping create a smooth, responsive, and professional workplace. The team is looking for someone who takes initiative, communicates confidently, catches the little details, and enjoys being the person others can count on. What you'll be responsible for:<ul><li>Coordinate new-hire onboarding, orientation schedules, and employment paperwork.</li><li>Manage interview scheduling, candidate communications, and recruiting coordination.</li><li>Maintain employee personnel files and update HRIS information.</li><li>Assist with I-9 documentation, background checks, employment verifications, and status changes.</li><li>Support benefits administration, enrollment questions, and employee record updates.</li><li>Help track timekeeping, attendance, leave requests, and payroll-related documentation.</li><li>Prepare HR reports, spreadsheets, employee correspondence, and internal communications.</li><li>Assist with employee engagement activities, company events, and training coordination.</li><li>Respond to routine employee questions while maintaining confidentiality.</li><li>Partner with HR leadership on process improvements and special projects.</li></ul>
2026-10-02T00:00:00Z

Operations Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Operations CoordinatorBrief Job Description:The Operations Coordinator supports business operations by coordinating workflows, tracking projects, maintaining documentation, and helping teams improve efficiency.Responsibilities:<ul><li>Coordinate daily operational activities across departments</li><li>Track schedules, deliverables, and service levels</li><li>Prepare reports, dashboards, and operational updates</li><li>Assist with process improvement initiatives</li><li>Manage vendor communication and internal follow-up</li><li>Maintain records, procedures, and operational documentation</li></ul>
2026-09-25T00:00:00Z

Conference Support Coordinator

Irving, TX
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
Position SummaryWe are seeking a Conference Center Support professional with a strong background in events, hospitality, or conference services to provide hands-on support at our Las Colinas/Irving location. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and is comfortable jumping in wherever needed to ensure events and conference center operations run smoothly.The successful candidate will assist with event setups, room flips, conference room preparation, basic AV support, and day-to-day conference center operations while providing a professional and welcoming experience to clients and guests.Responsibilities<ul><li>Support daily conference center and event operations in a fast-paced corporate environment.</li><li>Perform room flips and event setups based on changing meeting and event requirements.</li><li>Arrange tables, chairs, meeting materials, refreshments, and other event supplies.</li><li>Provide hands-on support before, during, and after meetings and events.</li><li>Assist with basic AV equipment, including connecting or troubleshooting common meeting technology.</li><li>Help ensure conference rooms and event spaces are clean, organized, and ready for use.</li><li>Respond proactively to last-minute room, setup, or event needs.</li><li>Provide professional and responsive hospitality and customer service to clients, employees, and event attendees.</li><li>Assist with evening events when needed, including adjusting the closing schedule based on event end times.</li><li>Work collaboratively with the conference center team and other site personnel.</li><li>Use Microsoft Office for basic administrative and operational tasks.</li><li>Maintain a polished, professional presence while representing the conference center.</li></ul>
2026-10-01T00:00:00Z

Provider Data Coordinator

Long Beach, CA
onsite
Temporary to Hire
21 - 25 USD / Hourly
A Healthcare Company is looking for a Provider Data Coordinator to support a healthcare organization in Long Beach, California. This Provider Data Coordinator opportunity is well suited for someone who enjoys working with information, ensuring records remain accurate, and collaborating across teams to keep provider data current and compliant. Key Responsibilities:• Enter, update, and maintain provider information in organizational databases with a high level of accuracy and consistency.• Review records regularly to identify missing details, inconsistencies, or compliance concerns, and take appropriate corrective action.• Reach out to providers to confirm demographic, credentialing, or other required information when updates are needed.• Work closely with departments such as network operations, claims, and customer support to investigate and resolve data-related issues.• Monitor data quality through recurring checks and audits to help ensure information remains reliable and complete.• Organize and prioritize multiple assignments effectively while meeting deadlines in a busy onsite work environment. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-10-02T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T00:00:00Z

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