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254 results for Workplace Coordinator jobs

Project Coordinator

North Syracuse, NY
onsite
Temporary / Contract
32 - 39 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support document-focused projects and client deliverables in Syracuse, New York. This is a PART TIME (~20 hours per week) contract position for someone who can organize workflows, gather business needs, and help keep projects moving efficiently from intake through completion. Responsibilities:• Coordinate project activities, timelines, and communication to keep deliverables on track and aligned with client expectations.• Work with stakeholders to collect, clarify, and document project requirements before execution begins.• Use Relativity to support document review workflows, matter organization, and related project tasks.• Perform and oversee document coding activities with close attention to accuracy, consistency, and established guidelines.• Monitor progress across active assignments and provide regular status updates to project leads and clients as needed.• Partner with delivery teams to improve automation-related processes that enhance efficiency and quality of output.• Identify issues, gaps, or scheduling risks early and help drive practical solutions to maintain momentum.
2026-06-17T00:00:00Z

Project Coordinator

Denver, CO
onsite
Temporary / Contract
20 - 25 USD / Hourly
Project Coordinator – Creative Operations & Product DesignLocation: Denver, CO 80202Work Arrangement: On-site Position OverviewWe are seeking a highly organized and detail-oriented Project Coordinator to support creative operations and product design planning across seasonal initiatives. This role will assist in executing a Creative Kick-Off (CKO) event and maintaining detailed calendars for product design cycles across multiple seasons.This position is ideal for someone who thrives in fast-paced environments, excels at managing timelines, and enjoys coordinating across creative, product, and merchandising teams. The role focuses on execution, coordination, and process support rather than full ownership. Key ResponsibilitiesCreative Event Coordination<ul><li>Support planning and execution of a seasonal Creative Kick-Off (CKO) event</li><li>Assist with logistics, timeline tracking, and on-site coordination</li><li>Coordinate with creative and marketing teams to ensure alignment</li></ul>Product Design Calendar Support<ul><li>Maintain and update seasonal calendars for in-line and non-inline product design cycles</li><li>Track milestones across design, development, and merchandising teams</li><li>Support coordination from concept through sample development</li></ul>Project Coordination & Scheduling<ul><li>Build and maintain project trackers, timelines, and status reports</li><li>Monitor deadlines and ensure milestone alignment across teams</li><li>Identify risks and escalate issues as needed</li></ul>Cross-Functional Collaboration<ul><li>Act as a central coordination point between creative, product, and operations teams</li><li>Assist in organizing communication and documentation across stakeholders</li><li>Support alignment across multiple departments and timelines</li></ul>
2026-05-26T00:00:00Z

Project Coordinator

Boston, MA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a detail-oriented Project Coordinator / Administrative Support detail oriented to support senior leaders and a fast-paced team environment. This role will focus on calendar management, meeting and event coordination, travel and expense support, reporting, file organization, and team engagement initiatives. Responsibilities:<ul><li>Manage executive and team calendars, meetings, and logistics</li><li>Coordinate travel, expense reports, and office/event supplies</li><li>Support dashboards, reports, and administrative tracking processes</li><li>Maintain shared files, documents, and collaboration systems</li><li>Assist with team events, engagement initiatives, and training programs</li><li>Support recruiting, interviewing, onboarding, and other hiring activities</li></ul>
2026-06-16T00:00:00Z

Project Coordinator

Modesto, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Client in Central Valley is looking for an Administrative Assistant for a busy and growing construction office. Previous construction industry experience is a must. This requires experience working with RFI and submittals you will assist with construction projects correspondence, document handling, phones, filing, ordering office supplies, processing mail, data entry, processing contracts to subcontractors and purchase orders, change orders to subs and other clerical duties as needed.A background in accounts payable is desired. Office uses SAGE 300. Autodesk. Schedule will be Monday through Friday 8 to 5 - office closes from 12 to 1 for lunch.
2026-05-30T00:00:00Z

Project Coordinator

San Mateo, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Project Coordinator to support fast-paced, dynamic organizations across the Bay Area. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating with cross-functional teams, and can efficiently manage multiple priorities while keeping projects on track. Key Responsibilities:<ul><li>Coordinate day-to-day project activities, timelines, and deliverables</li><li>Partner with project managers and internal teams to support scheduling, documentation, and progress tracking</li><li>Prepare meeting agendas, capture notes, and distribute action items</li><li>Maintain project plans, reports, and related documentation</li><li>Monitor project progress and proactively escalate risks, delays, or issues</li><li>Communicate effectively with internal teams, vendors, and stakeholders to ensure alignment</li><li>Assist with resource coordination and workflow management</li><li>Support multiple projects simultaneously while ensuring deadlines are met</li><li>Identify opportunities to improve processes and drive operational efficiency</li></ul>
2026-06-06T00:00:00Z

Project Coordinator

Northwood, OH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to support daily service operations for our construction and contractor business in Northwood, Ohio. This role helps keep field activities organized by coordinating dispatch support, managing equipment and tool availability, and ensuring service documentation is accurate and timely. The ideal candidate is highly organized, communicates effectively with both office and field teams, and can balance customer service priorities with operational needs. Responsibilities: • Coordinate service scheduling activities and provide day-to-day dispatch support to help technicians and field personnel stay on track. • Review service documentation on a routine basis, confirm accuracy, and prepare records for timely system entry and reporting. • Maintain a strong working knowledge of the company’s service territory to support efficient routing and operational planning. • Arrange for the sourcing, purchasing, and distribution of equipment and specialty tools based on project and service demands. • Track assigned tools by vehicle or team member to help maintain accountability and readiness across the field organization. • Work closely with managers, office staff, and field teams to address issues quickly, improve coordination, and support profitable operations. • Escalate customer concerns and personnel-related issues promptly to leadership while assisting with timely follow-up and resolution. • Apply knowledge of labor agreement requirements when coordinating assignments to ensure work is aligned with applicable guidelines. • Participate in job-related training and maintain familiarity with service procedures, operating practices, and mechanical equipment usage.
2026-06-09T00:00:00Z

Project Coordinator

Philadelphia, PA
remote
Temporary / Contract
28.5 - 33 USD / Hourly
This is a part-time opportunity that can be done remotely during normal business hours (EST). This candidate will be responsible for end-to-end management of contracting processes supporting the Marketing and Professional Relations. This role focuses on the preparation, submission, tracking, and execution of contracts with healthcare professionals, vendors, and third-party partners. This candidate will ensure all contracts are completed efficiently, compliantly, and in alignment with internal policies, while partnering cross-functionally with Legal, Compliance, Finance, and business stakeholders. Key Responsibilities: Contract Management & Execution- Manage all Professional Relations contracts, including MSAs, SOWs, Statements of Agreement (SAs), amendments, and change orders- Lead the contract lifecycle from intake through execution, ensuring accuracy, completeness, and compliance- Collaborate with internal stakeholders to complete and validate contract intake requirements- Submit contracts through internal systems for Legal, Compliance, and Procurement review- Track contract status and proactively drive contracts to timely execution Consulting & Advisory Contracting- Manage consulting agreements for healthcare professionals, including advisory boards and consulting engagements- Conduct fair market value (FMV) assessments based on role, expertise, and engagement scope- Ensure completion and accuracy of required documentation (e.g., Needs Assessment Forms)- Coordinate with vendors and internal teams to support contract execution and payment processing- Maintain accurate tracking of all contracted engagements Vendor & Third-Party Contracting- Serve as primary point of contact between internal teams and external vendors for contracting activities- Support negotiation and resolution of contract terms in partnership with Legal- Ensure all contracts align with company policies and compliance requirements Financial & Operational Support- Manage purchase order (PO) creation and tracking to support all contracts- Ensure timely reconciliation of contract-related expenses- Maintain accurate documentation and reporting of contract activity- Identify and implement process improvements to enhance efficiency and compliance
2026-05-21T00:00:00Z

Project Coordinator

Cedar Falls, IA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a highly organized Project Coordinator to join a collaborative team in Cedar Falls, Iowa. This contract position with the potential to become permanent supports architects and project managers through a blend of project coordination, office administration, and basic accounting assistance in a fully onsite setting. The role is well suited for someone who enjoys keeping projects organized, communicating across teams, and managing a steady flow of documents, meetings, and operational tasks. This opportunity offers strong visibility within the organization and the chance to grow in a collaborative, team-focused environment. Responsibilities: • Coordinate daily activities for architects and project managers to help keep deadlines, deliverables, and communications on track. • Organize bid-phase support by preparing materials, maintaining documentation, and assisting with project-related administrative needs. • Draft and assemble contracts, meeting packets, and other project documents with a high level of accuracy and consistency. • Arrange meetings, record key discussion points, and follow up on action items to support progress across active projects. • Serve as the front office point of contact by welcoming visitors and helping maintain a positive onsite experience. • Provide back-office assistance through data entry and record updates related to invoices, employee expenses, and credit card reconciliations. • Maintain orderly digital and physical files using office software and shared document platforms to improve accessibility and tracking. • Partner with internal team members on a variety of coordination and administrative tasks that support overall office efficiency.
2026-06-17T00:00:00Z

Project Coordinator

Chaska, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Project Coordinator to support a busy team. This long-term contract opportunity is ideal for someone who thrives in a fast-moving environment and can keep multiple priorities organized. The person in this role will help maintain smooth project flow, communicate updates clearly, and provide dependable coordination across internal teams and external contacts. Responsibilities:<ul><li>Deliver responsive support to both internal departments and external customers, helping address questions and keep work moving forward</li><li>Coordinate several active projects at once by tracking timelines, priorities, and required follow-up actions</li><li>Communicate progress updates to stakeholders so teams remain informed on milestones, risks, and next steps</li><li>Collect project-related information and organize it into clear, accurate reports for review</li><li>Maintain project documentation and assist with administrative coordination to support day-to-day operations</li><li>Contribute to a high-volume, fast-paced workplace by adjusting to changing needs and handling additional assignments as requested</li></ul>
2026-06-17T00:00:00Z

Intake Coordinator

Downers Grove, IL
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a detail-focused Intake Coordinator to join an onsite team in Downers Grove, Illinois. This Long-term Contract position is ideal for someone who thrives in a structured, fast-moving setting where accurate information and timely follow-up keep work moving forward. In this role, you will help manage incoming requests, confirm documentation is complete, and coordinate with both customers and internal teams to resolve issues efficiently. Responsibilities: • Examine incoming orders, applications, and supporting documents to confirm all required information is present and accurate before processing • Enter, update, and maintain records across internal databases, content management systems, and administrative tracking tools • Investigate incomplete, conflicting, or incorrect information and follow up with customers or internal partners to secure clarification • Communicate professionally with clients and team members regarding status updates, documentation needs, and intake-related questions • Support daily intake workflows tied to operational, shipping, receiving, or production-related activities as needed • Maintain organized files and audit-ready documentation to support accurate recordkeeping and smooth handoffs between departments • Partner with cross-functional teams to help keep requests moving through each stage of the process without unnecessary delays • Provide general administrative assistance that supports department efficiency and consistent customer satisfaction
2026-06-17T00:00:00Z

Intake Coordinator

Norwell, MA
onsite
Temporary to Hire
22 - 26 USD / Hourly
We are looking for an Intake Coordinator to join a fully onsite team in a contract-to-permanent capacity. This position is ideal for someone who enjoys guiding clients through the intake process, maintaining accurate records, and supporting healthcare operations with strong attention to detail. The person in this role will help create a smooth onboarding experience for clients while coordinating closely with internal staff to keep documentation complete and workflows moving efficiently. Responsibilities: • Manage incoming client referrals and intake requests, ensuring each case is entered accurately and processed in a timely manner. • Collect, review, and organize application materials and supporting documentation needed to move clients through the onboarding process. • Communicate with clients, families, and internal teams to clarify missing information and provide updates on intake status. • Maintain accurate records within intake and healthcare information systems while following established documentation standards. • Coordinate with operational staff to support service setup and ensure new cases are routed appropriately. • Monitor intake activity, track outstanding items, and follow up consistently to keep files progressing without delay. • Provide administrative support related to home health intake functions, helping the team maintain efficient daily operations.
2026-06-17T00:00:00Z

Intake Coordinator

Cleveland, OH
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for an Intake Coordinator to support high-volume intake operations in Cleveland, Ohio. This Long-term Contract position is ideal for someone who can manage incoming client materials with accuracy, maintain organized records, and keep work moving efficiently in a fast-paced production setting. The person in this role will help ensure applications and related documentation are processed correctly while supporting content management and archival activities. Responsibilities: • Receive, review, and log incoming client applications and supporting documents with a strong focus on completeness and accuracy. • Coordinate the intake workflow by organizing materials, routing items to the appropriate next step, and tracking progress through established procedures. • Maintain electronic and physical records within the content management system to support timely retrieval and consistent document control. • Prepare, scan, index, and archive files, including work related to microfilm and other record retention processes. • Monitor daily production volumes and help keep intake activities on schedule within a deadline-driven environment. • Identify missing information or processing issues, escalate concerns when needed, and follow through to resolution. • Communicate clearly with internal teams to confirm documentation requirements and support efficient case handling.
2026-06-16T00:00:00Z

Intake Coordinator

Newark, NJ
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Intake Coordinator to support legal operations in Newark, New Jersey. This Long-term Contract position focuses on managing incoming client materials, maintaining accurate records, and ensuring information is processed efficiently within a fast-paced environment. The ideal candidate brings strong organizational skills, attention to detail, and experience working with intake workflows and content management systems. Responsibilities: • Review and organize incoming client documents and application materials to ensure completeness and accuracy. • Enter, update, and maintain case-related information within the content management system in a timely manner. • Coordinate intake activities to support smooth document flow across a high-volume legal production environment. • Retrieve, catalog, and manage records stored in microfilm and related archival sources when needed. • Communicate with internal teams to clarify missing details and resolve discrepancies in submitted materials. • Monitor intake queues and prioritize assignments to meet service expectations and operational deadlines. • Prepare and maintain organized digital and physical files in accordance with established handling procedures.
2026-06-17T00:00:00Z

Intake Coordinator

Houston, TX
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a compassionate and detail-oriented Intake Coordinator to support a busy plaintiff personal injury litigation team in Houston, Texas. This position serves as an important first point of contact for prospective clients, helping them feel heard while collecting the information needed to assess new matters. The ideal candidate is comfortable managing frequent phone interactions, handling sensitive conversations professionally, and keeping intake records organized and up to date. Responsibilities: • Serve as the initial contact for potential clients by answering incoming calls and responding with professionalism and empathy. • Conduct thorough intake conversations to collect key facts, injury details, and other information needed for case evaluation. • Review new inquiries in accordance with firm guidelines to help identify matters that may be appropriate for representation. • Enter and maintain accurate client and case information in the firm’s case management platform and related systems. • Arrange consultations between prospective clients and attorneys and help facilitate a smooth transition into the onboarding process. • Obtain and organize supporting materials, including records and documents related to claims, treatment, and injuries. • Follow up with prospective clients and referral sources to maintain communication and move matters forward in a timely manner. • Work closely with attorneys and administrative staff to ensure the intake workflow remains efficient and client-focused.
2026-05-27T00:00:00Z

Procurement Coordinator

La Vergne, TN
onsite
Permanent / Full Time
57000 - 63000 USD / Yearly
We are looking for a Procurement Coordinator to support inventory purchasing and planning operations in LaVergne, Tennessee. This role uses demand insights, sales performance, and forecasting tools to help maintain the right product levels and improve purchasing decisions. The position works closely with merchandising, logistics, finance, and vendor partners to keep inventory aligned with business needs. Success in this role requires strong analytical thinking, sound judgment, and the ability to communicate recommendations clearly. Responsibilities: • Develop purchasing and inventory plans that support sales goals and maintain appropriate stock levels. • Manage procurement data and system inputs to improve ordering accuracy and provide reliable decision support. • Evaluate forecast performance, investigate gaps between projected and actual demand, and adjust planning assumptions accordingly. • Review product movement, sales conversion patterns, and assortment changes to identify inventory risks and opportunities. • Create and process purchase orders while maintaining effective communication with suppliers on order status and needs. • Prepare reporting on sell-through performance, proposed order reductions, and inventory recommendations for business review. • Present inventory insights, performance metrics, and purchasing strategies to leadership in a clear and actionable manner. • Partner with teams across merchandising, warehouse operations, logistics, accounts payable, and sales to coordinate inventory activities and resolve issues. • Recommend process enhancements and data-driven solutions that strengthen inventory control and support business performance.
2026-06-08T00:00:00Z

Coordinator II

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to support financial operations in Providence, Rhode Island. This Long-term Contract position combines accounts payable, accounts receivable, and administrative support responsibilities in a hybrid office setting, with a strong focus on accuracy, responsiveness, and policy compliance. The ideal candidate is comfortable handling invoice and payment activity, resolving discrepancies, and assisting internal teams with day-to-day accounting processes. Responsibilities:• Review invoices against purchase orders and supporting records, then process payments while investigating any mismatches with the appropriate internal contacts.• Prepare electronic disbursements and ensure payment transactions are completed accurately and on schedule.• Respond to vendor, customer, and internal staff questions related to invoices, payment status, and account activity.• Reconcile vendor and customer statements each month to confirm balances and identify outstanding issues requiring follow-up.• Research and resolve problem invoices or payment exceptions through to final settlement with appropriate oversight as needed.• Provide administrative support for accounting operations, including document preparation, mail handling, scanning, copying, and secure disposal of records.• Assist teammates during high-volume periods or backlog situations to help maintain departmental deadlines and service levels.• Support internal users by explaining accounts payable and receivable procedures and helping ensure transactions align with company policy.• Maintain confidentiality of financial and business information while completing assigned tasks and records management activities.
2026-06-17T00:00:00Z

HR Cooridnator

Redwood City, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Are you an HR professional who thrives in fast-paced environments and enjoys balancing people operations with compliance? Our client, a rapidly growing AI startup on the Peninsula, is seeking a detail-oriented and highly organized HR Coordinator to support critical employee onboarding, I-9 compliance, and immigration processes during an exciting period of growth. This is an outstanding opportunity to join a company at the forefront of artificial intelligence innovation while building your career in a collaborative, high-impact HR team. You'll play a key role in ensuring a seamless employee experience while helping maintain compliance across a global workforce. What You'll Do<ul><li>Coordinate and administer all I-9 employment eligibility verification processes, ensuring compliance with federal regulations.</li><li>Manage E-Verify submissions and maintain accurate employment authorization records.</li><li>Partner closely with immigration counsel, employees, and internal stakeholders to support visa sponsorship and immigration-related processes, including H-1B, TN, OPT, CPT, and other work authorization programs.</li><li>Track visa expiration dates, renewals, and immigration milestones to ensure timely action and compliance.</li><li>Support new hire onboarding activities, including document collection, orientation coordination, and HRIS data management.</li><li>Maintain employee records and confidential HR documentation with a high level of accuracy.</li><li>Assist with contractor onboarding, offboarding, and workforce administration.</li><li>Respond to employee questions regarding onboarding, work authorization, and HR policies.</li><li>Support audits and reporting related to employment eligibility, immigration, and personnel records.</li><li>Collaborate with People Operations leadership on process improvements and special projects.</li></ul>
2026-06-08T00:00:00Z

Operations Coordinator

Poway, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client is seeking a detail-oriented and organized Operations Coordinator to support daily business operations and help ensure efficient workflow across departments. This role will assist with scheduling, reporting, process coordination, vendor communication, and administrative support to keep operations running smoothly. Key Responsibilities:<ul><li>Coordinate day-to-day operational and administrative activities</li><li>Support scheduling, workflow tracking, and project coordination</li><li>Maintain records, reports, and operational documentation</li><li>Communicate with internal teams, vendors, and external partners</li><li>Monitor deadlines, follow up on action items, and help ensure timely completion of tasks</li><li>Assist with data entry, inventory tracking, and order processing as needed</li><li>Identify process improvement opportunities and support operational efficiency</li><li>Provide general administrative support to the operations team</li></ul>
2026-06-10T00:00:00Z

Operations Coordinator

Pompano Beach, FL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a highly organized Operations Coordinator to support order execution and administrative workflow for a growing manufacturing and supply business in Coral Springs, FL. In this onsite role, you will help connect sales, accounting, operations, and warehouse activities so customer orders move efficiently from entry through final delivery. This opportunity is ideal for someone who takes initiative, manages details with precision, and enjoys keeping multiple teams aligned. Responsibilities:• Manage customer orders through each phase, from initial entry and internal processing to invoicing, shipment coordination, and final delivery confirmation.• Maintain accurate status tracking for active orders and follow up with internal teams to keep deadlines, documentation, and next steps on schedule.• Provide timely updates to customers regarding order progress, shipping timelines, and delivery expectations while supporting a high level of service.• Partner with accounting to monitor billing activity and payment progress, ensuring records are current without handling collections directly.• Coordinate freight arrangements, shipping estimates, and delivery logistics to support smooth fulfillment and customer satisfaction.• Compare vendor and shipping charges to approved costs, identify discrepancies, and route validated invoices for accounts payable processing.• Organize and upload order-related records, approvals, and supporting documentation within HubSpot or a similar system for clear visibility and traceability.• Serve as a key liaison across sales, accounting, and warehouse teams to keep communication clear and operational handoffs efficient.
2026-06-17T00:00:00Z

Operations Coordinator

Del Mar, CA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Our client is seeking a detail-oriented and proactive Operations Coordinator to support day-to-day business functions and help ensure efficient operational processes across the organization. This role is ideal for a professional who thrives in a fast-paced environment, enjoys problem-solving, and can effectively coordinate across teams to keep priorities on track. Key Responsibilities:<ul><li>Coordinate daily operational activities to support business efficiency and workflow</li><li>Assist with scheduling, reporting, and process documentation</li><li>Track projects, deadlines, and operational deliverables to ensure timely completion</li><li>Serve as a liaison between departments to support communication and cross-functional collaboration</li><li>Prepare reports, spreadsheets, presentations, and other operational documents</li><li>Help manage vendor communications, service requests, and follow-up tasks</li><li>Maintain accurate records, databases, and filing systems</li><li>Identify process improvement opportunities and support implementation of new procedures</li><li>Assist leadership with special projects and administrative tasks as needed</li><li>Handle confidential business information with professionalism and discretion</li></ul>
2026-06-10T00:00:00Z

Operations Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Description:We are hiring an Operations Coordinator to support day-to-day business operations, track workflows, and help improve internal processes.Responsibilities:<ul><li>Coordinate operational activities across teams</li><li>Monitor schedules, inventory, or service delivery timelines</li><li>Prepare operational reports and maintain documentation</li><li>Identify process improvement opportunities</li><li>Support vendor communication and internal follow-up</li></ul>
2026-06-15T00:00:00Z

Operations Coordinator

San Francisco, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations for a Contract position based in San Francisco, California. This role is ideal for someone who brings strong organizational skills, a practical approach to problem-solving, and a positive attitude when responding to facility needs. The successful candidate will help maintain an efficient, welcoming environment by coordinating requests, supporting shared spaces, and working closely with internal teams. Flexibility for occasional weekend coverage is important in order to meet operational demands. Responsibilities:• Coordinate day-to-day facilities activities to help keep the office environment safe, organized, and fully operational.• Manage maintenance requests, track work orders, and follow up on open items using a computerized maintenance management system.• Support conference room readiness by monitoring setup needs, resolving room-related issues, and helping shared spaces remain presentable.• Assist with facilities management tasks such as vendor coordination, service scheduling, and general workplace support.• Maintain accurate records for facilities activity, service requests, and related administrative updates across internal systems.• Partner with team members and site contacts to address operational concerns quickly and provide responsive customer service.• Help monitor timekeeping or scheduling processes as needed.• Provide coverage outside standard weekday hours when required, including weekend support based on business needs.
2026-06-17T00:00:00Z

Operations Coordinator

Holmdel, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.Benefits: Medical, Dental, VisionSalary: $65,000 - $75,000 Responsibilities:• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.
2026-06-05T00:00:00Z

Invoicing Coordinator

York, PA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Are you the type of person who loves when everything adds up perfectly? Do you get a little too excited about organization, accuracy, and checking things off your list? If so, we’ve got a role for you.We’re looking for an Invoicing Coordinator to join a growing team where your attention to detail keeps the business running smoothly—and getting paid on time. Why You’ll Like This Role:<ul><li>Clear responsibilities and a role where your work truly matters</li><li>Stable company with room to grow into broader accounting functions</li><li>Supportive team that values accuracy, efficiency, and collaboration</li><li>A great opportunity to build on your billing and finance experience</li></ul> What You’ll Be Doing (aka Where You Shine):<ul><li>Create and send accurate, timely invoices to clients</li><li>Review billing details to ensure everything is correct before it goes out the door</li><li>Track invoice status and follow up on outstanding payments</li><li>Work closely with internal teams to resolve any discrepancies</li><li>Maintain clean, organized billing records (because details matter here)</li><li>Assist with reporting and support the accounting team as needed</li></ul>
2026-06-12T00:00:00Z

Human Resources Assistant/Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
Job SummaryOur client is seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations. This role will assist with recruiting, onboarding, employee records management, benefits administration, and general HR support. The ideal candidate is professional, confidential, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Support day-to-day human resources operations and administrative functions</li><li>Assist with recruiting activities, including job postings, interview scheduling, and candidate communication</li><li>Coordinate onboarding and orientation for new hires</li><li>Maintain accurate employee files and HR records</li><li>Assist with benefits administration and employee inquiries</li><li>Support payroll, timekeeping, and compliance-related tasks as needed</li><li>Prepare HR documents, reports, and correspondence</li><li>Help ensure company policies and procedures are followed</li><li>Provide general support to employees and management on HR-related matters</li></ul>
2026-06-15T00:00:00Z

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