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214 results for Workplace Coordinator jobs

Import Logistics Coordinator

Morristown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established, product-based organization is seeking an experienced Import Logistics / Supply Chain professional to support end-to-end order execution, international imports, and customer fulfillment. This role requires hands-on import experience and a stable employment background. Responsibilities<ul><li>Manage purchase orders, blanket orders, pricing, and customer records</li><li>Coordinate international and domestic shipments from port/rail to customer delivery</li><li>Submit import documentation to brokers and ensure customs compliance</li><li>Transmit ISF filings and manage CBP requirements</li><li>Track shipments daily and communicate delays or exceptions</li><li>Negotiate freight rates (drayage, FTL, LTL) and arrange transportation</li><li>Monitor inventory levels and purchasing needs</li><li>Prepare shipping documents (Pack Lists, COAs, BOLs, releases, etc.)</li><li>Invoice customers upon delivery and process vendor invoices</li><li>Resolve customer issues, returns, credits/debits, and special documentation requests</li><li>Maintain execution and inventory tracking spreadsheets</li><li>Participate in client meetings, trade shows, and special projects as assigned</li></ul>
2026-04-24T00:00:00Z

Material Coordinator

Milan, IL
onsite
Temporary / Contract
18 - 21 USD / Hourly
Robert Half is hiring a Material Coordinator for a large manufacturing client to support material flow and order fulfillment on 2nd shift (2:00 PM – 10:30 PM). This role plays a key part in keeping operations running smoothly and supporting the largest department on the shift. What You’ll Do<ul><li>Support the implementation and stabilization of a new EWM system within the existing operation</li><li>Coordinate materials for the largest department on 2nd shift, ensuring accurate and timely order delivery</li><li>Direct and support picking teams to keep orders moving efficiently</li><li>Monitor picking progress and update order statuses using warehouse management systems</li><li>Quickly resolve issues such as missing materials, damaged goods, or system errors to minimize delays</li><li>Track productivity metrics, report results, and suggest process improvements</li><li>Work primarily in menu‑driven manufacturing systems, with occasional use of Excel</li><li>Cross‑train as backup support for other department functions</li></ul>Work Environment & Requirements<ul><li>2nd Shift: 2:00 PM – 10:30 PM (overtime possible)</li><li>Steel‑toe shoes with metatarsal protection required on day one</li><li>On your feet for the majority of the shift</li><li>May operate a company‑owned Cushman vehicle on the shop floor after training</li><li>Please note: Visa sponsorship is not available for this position, now or in the future.</li></ul>Why Work with Robert HalfRobert Half connects skilled professionals with impactful opportunities at well‑established organizations. You’ll gain exposure to a fast‑paced manufacturing environment with room to expand your systems and process coordination skills.
2026-04-23T00:00:00Z

Event Coordinator

Santa Monica, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dedicated Event Coordinator to join our team in Santa Monica, California. In this project based contract role, you will play a key part in planning and executing successful events, ensuring all aspects run smoothly from start to finish. If you thrive in fast-paced environments and enjoy collaborating with others to create memorable experiences, this position could be the perfect fit for you. Responsibilities:• Lead the setup and execution of events, ensuring all elements are in place and functioning as planned.• Oversee and manage event staff, providing direction and support throughout the event.• Assist with pre-event planning, including confirming staff schedules and coordinating logistics.• Supervise event operations, including welcoming guests, addressing inquiries, and ensuring a seamless experience.• Handle post-event tasks such as cleanup, packing, and coordinating the return of materials and equipment.• Collaborate with account managers to ensure client expectations are met and exceeded.• Provide support for various on-site activities, including meet-and-greet duties and guest assistance.• Maintain organization and attention to detail to ensure all aspects of the event are executed flawlessly.• Ensure all event logistics align with company standards and client requirements.• Lift and transport materials weighing up to 50 pounds as needed during event preparations.
2026-04-29T00:00:00Z

Event Coordinator

Columbus, OH
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an Event Coordinator to support the planning and delivery of engaging in-person and virtual events in Columbus, Ohio. This contract position with permanent potential is ideal for someone who excels at organizing details, managing multiple priorities, and coordinating with internal teams and external partners. The role will help drive smooth event execution across conferences, leadership meetings, community programs, and other business events while maintaining quality, timelines, and budget expectations. Responsibilities:• Coordinate event logistics from early planning through post-event follow-up, including venue arrangements, lodging blocks, registration setup, and on-site support.• Partner with internal stakeholders to define event objectives, track schedules, and help keep projects aligned with budget and delivery targets.• Build and maintain event registration workflows using Cvent, ensuring accurate attendee information and a seamless participant experience.• Work closely with marketing and communications teams to support promotional materials, event messaging, and audience outreach efforts.• Assist with the execution of virtual event elements by collaborating with external production partners and internal teams.• Manage vendor relationships by helping with sourcing, onboarding, contracting coordination, and ongoing communication throughout the event lifecycle.• Support several event programs at once, balancing deadlines and priorities to ensure each initiative moves forward effectively.• Contribute to post-event reporting by gathering feedback and performance data to identify improvements for future programs.• Travel as needed, up to 25%, to assist with on-site coordination and live event delivery.
2026-05-05T00:00:00Z

Event Coordinator

Ridgefield Park, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Event Coordinator to join our team in Ridgefield Park, New Jersey. In this long-term contract role, you will play a pivotal role in planning and executing events, ensuring a seamless experience for all participants. This is an exciting opportunity to combine your organizational skills with your passion for creating memorable events. Responsibilities: • Oversee the planning and coordination of events, ensuring all logistics are managed effectively. • Facilitate the check-in process for attendees and provide support to guests during events. • Serve as the primary point of contact for on-site visitors, addressing their needs and concerns. • Collaborate with team members to ensure events run smoothly and meet organizational goals. • Handle administrative tasks related to event management, including scheduling and documentation. • Monitor and address any unexpected challenges or adverse circumstances during events. • Maintain clear communication with clients, vendors, and stakeholders to ensure expectations are met. • Ensure all event-related activities comply with company policies and guidelines. • Support post-event evaluations to identify areas for improvement and enhance future events.
2026-04-16T00:00:00Z

Logistics/Routing Coordinator

Baltimore, MD
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Logistics/Routing Coordinator to support daily transportation planning and administrative operations for a manufacturing business in Baltimore, Maryland. This contract position with the potential to become permanent is ideal for someone who can balance route planning, order coordination, and office support while keeping deliveries organized and on schedule. The person in this role will help improve truck utilization, maintain accurate records, and serve as a key point of coordination between internal teams and delivery operations. Responsibilities: • Build and adjust daily delivery routes to support on-time service while reducing unnecessary mileage and travel time. • Plan truck loads in a logical delivery sequence so drivers can complete stops efficiently and safely. • Review available fleet capacity to align shipment volume with truck space, weight restrictions, and operating guidelines. • Enter and maintain order, shipment, and inventory information with accuracy across office systems and tracking tools. • Assist with purchase order processing and order fulfillment activities to support smooth day-to-day operations. • Respond to inbound calls and coordinate with drivers, customers, and internal staff regarding delivery timing and scheduling updates. • Use Excel and CRM tools to organize logistics data, monitor activity, and prepare routine administrative reports. • Provide general administrative support for the office, including documentation, recordkeeping, and coordination of logistics-related tasks.
2026-05-04T00:00:00Z

Product Information Coordinator

El Segundo, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
The Product Information Coordinator is responsible for ensuring that the online catalog contains all available product, that the product information is accurate, and that the descriptions conform to company guidelines. You will also ensure that product information and website content follow Search Engine Optimization (SEO) best practices. This is an hourly position that will report to the E-Commerce Manager. Responsibilities • Review and approve all new and updated product descriptions, making changes as necessary. • Review product images that could impact customer experience. • Standardize content setup and display among similar products for consistent presentation. • Recommend and approve any product attributes that help customers find desired products. • Use SEO tools and analytics to prioritize keywords and improve search engine rankings. • Balance search attributes against navigation subcategory hierarchy. • Ensure products are properly sited and categorized in the web catalog. • Improve online catalog creation and approval process efficiency. • Coordinate vendor information for website promotion. • Identify top‑selling products and prioritize them in merchandising placements. • Optimize search queries based on customer behavior. Requirements • Must possess strong writing and editing skills. • Must have strong verbal communication skills • Must possess strong analytical skills. • Proficient in identifying grammar, formatting, and visual errors in product setup. • Proven ability to understand navigation hierarchy and attribute mapping. • Must be able to demonstrate a strong understanding of Content management. • Must be detail-oriented, flexible, adaptable and trainable. • Bachelor’s Degree in merchandising, marketing or a related field preferred. • Two plus years of E-Commerce and/or an equivalent combination of education and experience. • Oracle ATG and Endeca experience a strong plus. • Retail experience preferred.
2026-05-05T00:00:00Z

3rd Shift Warehouse Administrative Coordinator

Milan, IL
onsite
Temporary / Contract
17 - 18.58 USD / Hourly
Robert Half is hiring a 3rd Shift Warehouse Administrative Coordinator on behalf of a manufacturing client to support overnight warehouse operations. This is a hands-on, onsite role requiring strong administrative experience within a warehouse or shipping office environment. This role is critical to keeping operations running smoothly and requires strong focus, timeliness, and reliability. Location: OnsiteSchedule: Sunday night – Thursday night | 9:30 PM – 6:00 AMOvertime: May be required What You’ll Do<ul><li>Perform high-volume data entry with a high level of speed and accuracy</li><li>Handle Bill of Lading (BOL) processing and shipping documentation</li><li>Support quality audits and assist with inventory troubleshooting</li><li>Serve as customer service support for warehouse and production teams</li><li>Operate at the driver window, manage will-call requests, and create customs documentation</li><li>Navigate multiple computer systems simultaneously</li><li>Provide administrative backup across department functions during peak or lull periods</li></ul>Additional Information<ul><li>Metatarsal safety boots are required on day one</li><li>Position requires being on your feet for the majority of the shift</li><li>Visa sponsorship is not available now or in the future for this position</li></ul>
2026-04-22T00:00:00Z

Front Desk Coordinator

Wilsonville, OR
onsite
Temporary / Contract
21 - 25 USD / Hourly
Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!
2026-04-23T00:00:00Z

Front Desk Coordinator

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Front Desk CoordinatorFront Desk Coordinator (Reception Area Coordinator) OpeningWe currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.How you will make an impact· Greet and direct all visitors including vendors, clients and customers· Ensure completion of paperwork, sign-in and security procedures · Handle special administrative projects, including overflow work from department and executive assistantsPlease apply online or through our Robert Half app
2026-04-28T00:00:00Z

Front Desk Coordinator

Hollywood, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Front Desk Coordinator to support a one-day Contract assignment in Hollywood, Florida. This role will be the first point of contact for summit attendees, helping create an organized and welcoming arrival experience in a detail-oriented event setting. The position focuses on guest check-in, badge distribution, wayfinding assistance, and responding to attendee questions throughout the day. Success in this role requires strong communication, customer service skills, and confidence using a laptop in a fast-paced environment. Responsibilities: • Welcome attendees as they arrive and provide a detail-oriented first impression at the event check-in area. • Verify guest information by searching attendee records on a laptop and printing name badges accurately. • Manage high-volume morning registration traffic while maintaining efficiency and a courteous demeanor. • Assist late-arriving guests after the initial check-in period and help them reach the correct event spaces. • Answer attendee questions clearly and provide helpful direction related to the summit schedule or locations. • Participate in onsite orientation at the registration desk before beginning active event support. • Maintain an organized front desk area to ensure a smooth and orderly guest experience throughout the assignment.
2026-04-30T00:00:00Z

Front Desk Coordinator

Seattle, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-office operations in Seattle, Washington. This Contract position is ideal for someone who creates a strong first impression, keeps shared spaces running smoothly, and helps visitors feel welcomed and informed. The person in this role will balance reception coverage, office coordination, and hospitality support while contributing to an efficient and well-organized workplace. Responsibilities: • Manage the front reception area by greeting guests, answering inquiries, and directing visitors in a courteous and timely manner. • Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general questions clearly and effectively. • Oversee day-to-day office coordination tasks to help maintain an orderly, functional, and welcoming environment. • Support the upkeep of common areas and office facilities to ensure the physical workspace remains presentable and well organized. • Arrange hospitality services for meetings, events, and hosted gatherings, including room readiness and guest-facing support. • Assist grantees, community partners, and other visitors by providing clear guidance and a positive on-site experience. • Monitor front desk activity throughout the day and address routine administrative needs that support smooth office operations.
2026-05-04T00:00:00Z

Front Desk Coordinator

Cleveland, OH
onsite
Temporary to Hire
15.2 - 16 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations. This contract opportunity begins on a part-time schedule of approximately 20 hours per week and is expected to transition into a permanent position based on business needs and performance. The ideal candidate will create a welcoming experience for patients and visitors while keeping phone communications, scheduling, and registration tasks organized and accurate. Responsibilities: • Greet patients and visitors professionally, ensuring a positive and efficient front desk experience. • Manage a multi-line phone system, respond to incoming calls, and direct inquiries to the appropriate staff members. • Coordinate patient appointment scheduling, confirmations, and updates to help maintain an orderly daily calendar. • Complete patient registration activities and verify information with accuracy and attention to detail. • Maintain organized front office records by filing documents and keeping administrative materials up to date. • Communicate clearly with patients, clinical staff, and internal team members to support smooth day-to-day operations.
2026-05-01T00:00:00Z

Front Desk Coordinator

Boulder, CO
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-driven Front Desk Coordinator to support daily front office operations in northern Colorado. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping the reception area running smoothly. The role requires strong interpersonal skills, attention to detail, and the ability to handle multiple priorities while delivering a high-quality experience for visitors and callers. Responsibilities:• Welcome visitors warmly, provide direction as needed, and ensure a positive first impression at the front desk.• Manage a multi-line phone system by answering, screening, and routing incoming calls promptly and courteously.• Coordinate front office activities, including visitor check-in, message handling, and general reception support throughout the day.• Provide concierge-style assistance by responding to routine inquiries and helping guests or staff navigate onsite needs.• Maintain an organized reception area and support administrative tasks such as distributing mail, preparing logs, and updating basic records.• Communicate clearly with internal teams to relay information, connect callers with the appropriate contacts, and support smooth office operations.
2026-05-05T00:00:00Z

Front Desk Coordinator

Mishawaka, IN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations at a financial services firm, creating a welcoming experience for guests. This is a Contract position is ideal for someone who brings strong organizational skills and a service-focused approach to the front office. The ideal candidate will help keep the workplace running smoothly by coordinating visitor reception, handling administrative tasks, and maintaining shared spaces with care. Responsibilities:• Welcome visitors upon arrival, provide a courteous first impression, and offer light hospitality as appropriate.• Inform the appropriate team members when clients, vendors, or guests arrive for meetings or appointments.• Oversee incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling.• Keep shared office areas such as the reception space, kitchen, and supply storage areas clean, organized, and fully stocked.• Assist office personnel with preparing, sorting, and transferring client and company documents into the digital imaging system.• Support general front office activities that contribute to an efficient and detail-oriented workplace environment.
2026-05-05T00:00:00Z

Front Desk Coordinator

Columbus, OH
onsite
Temporary to Hire
19 - 21 USD / Hourly
You could have the opportunity to become a key player leading the lobby area at a growing firm, if you are seeking a Front Desk Coordinator opportunity. Robert Half is looking for candidates who are well-organized and motivated, and who are deeply passionate about providing high quality administrative support. If you're friendly, flexible, and love taking initiative, don't hesitate to contact us! If you're looking for long-term contract / temporary to hire work, this Front Desk Coordinator vacancy in the Columbus, Ohio area might be right for you! This is a part time position working from Monday through Thursday each week from 8am-5pm through the summer. What you get to do every day - Manage special administrative projects, including overflow work from department and executive assistants - Welcome and direct all visitors including vendors, clients, and customers - Certify completion of paperwork, sign-in, and security procedures
2026-05-05T00:00:00Z

Front Desk Coordinator

Redondo Beach, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations in Redondo Beach. This Long-term Contract opportunity is ideal for someone with at least 2 years of experience creating a welcoming environment while managing high-volume visitor interactions. The person in this role will serve as the first point of contact for guests, helping maintain an organized and well-kept reception area. Responsibilities:• Welcome visitors, provide a positive first impression, and direct guests to the appropriate person or department.• Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking detailed messages when needed.• Coordinate front desk activities to ensure smooth day-to-day reception coverage and efficient visitor flow.• Provide concierge-style assistance by responding to general inquiries and helping guests navigate office procedures.• Maintain a neat and well-kept reception area while supporting administrative tasks related to front office operations.• Monitor incoming communications and escalate urgent matters to the appropriate internal contacts.• Support scheduling and coordination needs that help keep the front office organized and responsive.
2026-05-05T00:00:00Z

Front Desk Coordinator

Spring Lake, MI
onsite
Temporary / Contract
17.4135 - 21 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-office operations in Michigan. This Contract to Hire position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communications and administrative tasks organized. The person in this role will serve as the first point of contact, manage incoming calls efficiently, and help maintain a detail-oriented and responsive front desk environment. This role is 100% onsite, M-F 8am-5pm. Responsibilities:• Welcome guests, clients, and team members with a courteous and detail-oriented presence at the front desk.• Manage a multi-line phone system, directing calls promptly and accurately to the appropriate contacts.• Respond to inbound inquiries with clear communication and helpful service.• Coordinate front-office activities to ensure smooth visitor flow and consistent reception coverage.• Provide concierge-style assistance by answering general questions and guiding visitors to the right resources.• Maintain an orderly reception area that reflects a detail-oriented and organized workplace.• Support basic administrative tasks such as relaying messages, handling incoming information, and assisting with scheduling needs.
2026-05-04T00:00:00Z

Front Desk Coordinator

Ventnor City, NJ
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to support daily operations for a property management office in New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment while keeping Front office activity organized and accurate. The person in this role will manage resident and visitor interactions, handle administrative tasks, and maintain dependable records using office and property management systems. Responsibilities:• Welcome residents, guests, and vendors at the front desk while ensuring building access is handled according to established procedures.• Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and provide courteous front-line assistance.• Oversee key distribution and tracking to maintain accurate control of access items and related records.• Perform clerical support such as preparing correspondence, updating documents, and organizing routine administrative information.• Review spreadsheet data for completeness and accuracy, making corrections as needed to keep records reliable.• Enter information from paper files into computer-based systems and assist with converting manual records into digital formats.• Create, format, and maintain reports, letters, and other office materials using Microsoft Office applications.• Use BuildingLink and related back-office tools to update property information and support day-to-day office workflows.
2026-04-28T00:00:00Z

Front Desk Coordinator

Fallbrook, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
We are currently seeking a friendly and organized Front Desk Coordinator to be the first point of contact for our office. This role plays a critical part in creating a welcoming and professional environment while ensuring front office operations run smoothly. The Front Desk Coordinator will manage scheduling, handle incoming communications, and assist with administrative tasks to support the team. The ideal candidate has strong customer service skills, a positive attitude, and the ability to multitask in a busy setting. This is a great opportunity for someone who enjoys interacting with people and keeping operations organized. RESPONSIBILITIES<ul><li>Greet visitors and clients in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule appointments and manage calendars</li><li>Maintain front office organization and cleanliness</li><li>Assist with check-in/check-out processes as applicable</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li><li>Coordinate mail, deliveries, and office supplies</li><li>Support team members with administrative needs as they arise</li><li>Perform other duties as assigned</li></ul>
2026-04-22T00:00:00Z

Front Desk Coordinator

Clearwater, FL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Front Desk Coordinator to support daily reception and administrative operations for a contract position. This role serves as a key point of contact for visitors, callers, and internal teams while helping maintain an organized and efficient office environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities with accuracy and care. Responsibilities: • Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience. • Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely. • Oversee conference room scheduling and help coordinate space usage for meetings and internal events. • Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials. • Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems. • Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested. • Support planning and on-site coordination for conferences, meetings, and community or public-facing events. • Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy.
2026-05-05T00:00:00Z

Front Desk Coordinator

Kent, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
DescriptionRobert Half is hiring a Front Desk Coordinator to manage front office operations and provide administrative support for our client. This contract role is ideal for organized, client-focused professionals.Responsibilities:<ul><li>Coordinate front desk operations and manage visitor check-in procedures.</li><li>Answer multi-line phone systems and direct calls appropriately.</li><li>Schedule and confirm appointments and conference room reservations.</li><li>Assist with administrative tasks including data entry and correspondence.</li><li>Maintain office supply inventory and coordinate with vendors.</li></ul>
2026-04-20T00:00:00Z

Front Desk Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks. Responsibilities:<ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and personable Front Desk Coordinator to support daily front office operations in Santa Barbara, California. This contract position is ideal for someone who enjoys creating a welcoming environment, staying organized, and providing dependable administrative assistance in a fast-paced setting. The right candidate will serve as the first point of contact for visitors and callers while helping keep office activities running smoothly. Responsibilities:• Welcome guests, clients, vendors, and other visitors, and guide them to the appropriate staff members or departments• Answer and route incoming phone calls courteously, ensuring messages and inquiries are handled accurately and promptly• Oversee front desk procedures such as visitor registration, required documentation, and office security check-in processes• Provide administrative support across teams by assisting with shared tasks and completing additional office assignments as needed• Help maintain an orderly and welcoming reception and common office area to support smooth day-to-day operations• Assist with special projects and provide backup support for department staff and executive-level administrative needs during busy periods
2026-04-30T00:00:00Z

Front Desk Coordinator

Burbank, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-office activity, and providing responsive administrative support. The successful candidate will serve as a key point of contact for visitors, callers, and internal team members while keeping information organized and workflows running smoothly. Responsibilities: • Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office. • Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts. • Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office. • Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval. • Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination. • Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed. • Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word. • Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly.
2026-04-27T00:00:00Z

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