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224 results for Workplace Coordinator jobs

Front Desk Coordinator

Owings Mills, MD
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a role in Owings Mills, Maryland. This role is ideal for someone who creates a welcoming first impression, manages a busy reception area with professionalism, and keeps communication flowing smoothly throughout the day. The position focuses on guest interaction, phone coverage, and administrative support in a fast-paced property and facilities management environment. Responsibilities:• Welcome visitors, tenants, and vendors in a courteous manner and direct them to the appropriate contact or department.• Operate a multi-line phone system, answer incoming calls promptly, and route messages accurately to internal team members.• Maintain the front desk area so it remains organized, presentable, and ready to receive guests throughout the day.• Provide concierge-style assistance by responding to general inquiries and helping visitors navigate the office or property environment.• Coordinate routine administrative tasks such as receiving deliveries, distributing mail, and supporting basic office logistics.• Monitor visitor flow and follow site procedures for check-ins, notifications, and front office security practices.• Support team operations by handling clerical duties that help keep daily business activities running efficiently.
2026-05-13T00:00:00Z

Front Desk Coordinator

Columbia, MD
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a Contract position based in Columbia, Maryland. This role serves as the first point of contact for visitors, callers, and internal teams, helping create an organized and efficient office environment. The ideal candidate brings strong communication skills, confidence managing multiple administrative tasks, and a service-oriented approach to workplace support. Responsibilities: • Welcome visitors, manage front desk traffic, and ensure guests are directed promptly and courteously. • Handle incoming calls through a multi-line phone system, route messages accurately, and respond to routine inquiries with care. • Provide concierge-style assistance by supporting general office needs and helping employees and visitors navigate day-to-day requests. • Process incoming and outgoing mail, organize deliveries, and maintain orderly distribution of correspondence throughout the office. • Scan, file, and maintain documents to support accurate recordkeeping and efficient administrative workflows. • Coordinate email communications and assist with routine correspondence on behalf of the office or assigned team members. • Perform a range of administrative support duties to help maintain smooth front office and business operations.
2026-05-15T00:00:00Z

Front Desk Coordinator

Eden Prairie, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a welcoming and organized Front Desk Coordinator to manage front office operations for a team in Bloomington, Minnesota. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support. Responsibilities:Greet visitors and direct them appropriatelyAnswer and route incoming calls and messagesMaintain a clean and organized reception areaManage appointment scheduling and conference room bookingsReceive and distribute mail and deliveriesAssist with data entry and document preparationSupport internal communications and office coordinationProvide general administrative support to various departments
2026-05-06T00:00:00Z

Front Desk Coordinator

Riverside, CT
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a Front Desk Coordinator to join our team. This is a Contract to permanent position, ideal for someone passionate about delivering exceptional guest experiences in a high-end hospitality environment. The role involves ensuring seamless interactions with guests, from their arrival to departure, while maintaining a detail-oriented and welcoming demeanor. Responsibilities:• Provide exceptional hospitality by managing all guest interactions with care and attention to detail.• Oversee the entire guest experience, including accurate reservations, welcoming arrivals, offering local recommendations, and ensuring a smooth departure.• Inform guests about on-site amenities, escort them to their rooms, and explain relevant details in a tech-forward environment.• Address and resolve guest complaints promptly, ensuring satisfaction.• Communicate effectively with guests to understand their needs and personalize their experience.• Anticipate and enhance guest expectations through proactive service.• Support management with personalized amenities, gifts, and notes for guests.• Build brand awareness through local networking efforts to strengthen the organization's positive image.• Act as a concierge in a luxury hotel setting, offering tailored recommendations and assistance.• Assist long-term guests in acclimating to the local area and suggest activities to enrich their stay.
2026-05-14T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Front Desk Coordinator with relevant experience to support a short term coverage for front office operations for a service organization in Stamford, Connecticut. This Contract position will serve as the first point of contact for visitors and callers, helping create an organized and welcoming environment. The ideal candidate is dependable, detail-oriented, and comfortable managing reception activities while keeping the front desk running smoothly. Responsibilities:• Welcome guests and direct them appropriately while maintaining a detail-oriented and courteous front desk presence.• Answer incoming calls, respond to routine inquiries, and route messages to the correct team members in a timely manner.• Coordinate day-to-day reception activities to ensure the lobby and common areas remain organized and presentable.• Provide general administrative support to staff, including handling routine filing, and office coordination tasks.
2026-05-14T00:00:00Z

Front Desk Coordinator

Woodbury, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Front Desk Coordinator to support daily office operations in New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for the office, helping staff and clients through strong communication, attention to detail, and consistent follow-through. Responsibilities: • Welcome clients, guests, and callers in a courteous manner and ensure they are directed appropriately. • Coordinate appointments and maintain calendars to support smooth scheduling across the office. • Handle document-related tasks such as scanning, filing, and organizing records for easy access and accuracy. • Manage incoming and outgoing mail, including sorting, distributing, and preparing items for shipment. • Keep the reception and front office areas orderly, functional, and prepared for daily business needs. • Provide administrative assistance to team members by supporting routine office requests and follow-up activities. • Help manage increased workflow during tax season by communicating with clients, tracking responses, and supporting scheduling needs.
2026-05-15T00:00:00Z

Front Desk Coordinator

Huntersville, NC
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for a personable and organized Front Desk Coordinator to support daily front office operations in North Carolina. This part-time opportunity is a Contract to permanent position, ideal for someone who enjoys creating a welcoming environment and keeping communication flowing smoothly. The right candidate will bring a detail-oriented approach, flexibility, and strong interpersonal skills while managing reception duties and administrative support throughout the workday. Responsibilities:• Welcome visitors and clients in a courteous and detail-oriented manner, ensuring a positive first impression at the front desk.• Manage incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages promptly to the appropriate team members.• Coordinate front office activities to maintain an orderly reception area and support smooth day-to-day operations.• Sort, distribute, and route incoming mail and packages to the correct departments or individuals.• Handle general email and phone correspondence with clear, timely, and detail-oriented communication.• Assist with administrative front desk tasks as needed while adapting to changing priorities during the day.• Support client-facing interactions by providing helpful information and responding to routine questions with a detail-oriented approach.
2026-05-14T00:00:00Z

Front Desk Coordinator

West Chester, OH
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a Contract assignment in West Chester, Ohio. This role is ideal for someone who enjoys creating a welcoming environment, keeping administrative tasks organized, and providing dependable support across reception and office services. The position will play an important part in managing visitor interactions, handling incoming and outgoing mail, and assisting with general HR-related administrative needs. Responsibilities:• Welcome visitors and serve as the first point of contact for guests, employees, and vendors with strong attention to detail.• Answer and direct incoming calls, messages, and front desk inquiries to the appropriate teams.• Sort, distribute, and prepare incoming and outgoing mail, including coordinating shipments through FedEx and other delivery services.• Maintain the front reception area so it remains organized, presentable, and ready for daily business activity.• Provide administrative assistance with routine office tasks such as document handling, filing, and data entry.• Support HR with clerical and coordination activities as needed during the assignment.• Monitor office supply levels for front desk needs and communicate when replenishment is required.• Help ensure smooth day-to-day office coverage by managing essential reception and support duties consistently.
2026-05-15T00:00:00Z

Front Desk Coordinator

Brentwood, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A private equity firm in Brentwood is seeking a Front Desk Coordinator for a contract-to-hire opportunity. This fully onsite role is ideal for someone who thrives in a fast-paced, professional services environment and takes pride in delivering a high level of client service and administrative support. Fully onsite, Monday through Friday, 8:30 AM to 5:00 PM. The full time salary range is $55-$65k. Key Responsibilities:<ul><li>Serve as the first point of contact by greeting visitors and answering incoming calls with professionalism and courtesy.</li><li>Manage all front desk operations and ensure the reception area remains organized, welcoming, and well-stocked.</li><li>Coordinate mail distribution, courier services, vendor interactions, and incoming deliveries.</li><li>Support daily office operations, including scheduling conference rooms and assisting with meeting setup and preparation.</li><li>Provide administrative support to staff, including document preparation, filing, and data entry.</li><li>Assist with additional projects and special assignments as needed to support overall office efficiency.</li></ul>
2026-05-12T00:00:00Z

Front Desk Coordinator

Silver Spring, MD
onsite
Temporary to Hire
20 - 22 USD / Hourly
Robert Half is looking for a Front Desk Coordinator to support daily office operations for a healthcare organization in Silver Spring, Maryland. This Front Desk Coordinator contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, managing a busy front desk, and providing dependable administrative support. The right Front Desk Coordinator candidate will bring strong customer service skills, a courteous approach, and the ability to stay organized while handling multiple priorities throughout the day. Don't hesitate to click the apply button today and put your talents to the test us! If you have any questions, please contact Robert Half at (301) 744-0480 and mention job reference number 04540-0013434450. As a Front Desk Coordinator your responsibilities will include but are not limited to:• Manage a high-volume front desk by welcoming visitors, answering incoming calls, and ensuring each inquiry is routed to the appropriate team member. • Coordinate day-to-day reception activities, including handling mail distribution and maintaining an orderly, detail-focused office environment. • Provide courteous assistance to guests, clients, and staff while serving as a reliable first point of contact for the organization. • Assess incoming phone calls and requests to determine urgency, respond when appropriate, and direct matters to the correct person or department. • Support office operations with light administrative tasks such as basic documentation, scheduling support, and general clerical duties. • Address routine concerns and help de-escalate tense situations with sound judgment and strong interpersonal communication. • Balance multiple responsibilities at once while maintaining accuracy, responsiveness, and a strong customer-facing presence. Don't hesitate to click the apply button today and put your talents to the test us! If you have any questions, please contact Robert Half at (301) 744-0480 and mention job reference number 04540-0013434450.
2026-05-08T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 20 USD / Hourly
Now Hiring: Front Desk & Reception ProfessionalsWe’re seeking polished, professional, and customer-focused Front Desk Coordinators and Receptionists for contract and contract-to-hire opportunities with great companies.In these roles, you’ll help create a welcoming first impression while keeping front office operations organized and running smoothly.Key Responsibilities:<ul><li>Greet visitors and provide a professional, friendly first impression</li><li>Answer and direct incoming calls</li><li>Manage front desk coverage and visitor check-in</li><li>Handle scheduling, calendars, and meeting coordination</li><li>Perform administrative support such as filing, data entry, and correspondence</li><li>Maintain an organized reception and lobby area</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Exposure to reputable companies and professional environments</li><li>Potential for long-term career growth</li></ul>
2026-05-14T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for an efficient Front Desk Coordinator to join a team on a contract basis in Philadelphia, Pennsylvania. In this Front Desk Coordinator role, you will be the first point of contact for visitors, ensuring a welcoming and attentive environment while supporting essential administrative functions. This Front Desk Coordinator position provides a unique opportunity to contribute to the smooth operation of daily activities and the overall experience of staff, students, and families. Are you passionate about providing high quality administrative support? If you are an individual that is friendly, flexible, and loves taking initiative, then this might be the Front Desk Coordinator job for you. Click the apply button today and put your talents to the test! If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference number 03720-0013422257. As a Front Desk Coordinator your responsibilities will include but are not limited to:• Welcome and screen visitors upon arrival, ensuring all guests adhere to security protocols and sign in appropriately. • Provide concierge-style support to guests and staff, addressing questions and offering assistance as needed. • Perform accurate and efficient data entry tasks, including maintaining student records and tracking attendance. • Assist with a variety of administrative duties, such as sorting mail, managing office supplies, and supporting staff with daily operations. • Monitor and update attendance records, promptly addressing discrepancies and communicating with relevant personnel. • Uphold confidentiality standards and ensure compliance with school policies. • Answer and direct calls using a multi-line phone system, providing excellent customer service to all inquiries. • Maintain organized and up-to-date databases to support operational efficiency. • Collaborate with team members to ensure smooth day-to-day office operations. Click the apply button today and put your talents to the test! If you have any questions, please contact Robert Half at 215-568-4580 and mention job reference number 03720-0013422257.
2026-04-17T00:00:00Z

Front Desk Coordinator

Bluffton, SC
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a Contract position based in Bluffton, South Carolina. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized environment while keeping schedules and communications running smoothly. The ideal candidate is comfortable managing multiple priorities, handling incoming calls effectively, and using office software to coordinate appointments and administrative tasks. Responsibilities: • Greet visitors, clients, and staff in a courteous manner and provide a detail-oriented front desk experience. • Manage a multi-line phone system, direct incoming calls appropriately, and respond to routine inquiries efficiently. • Coordinate calendars and appointments to support smooth daily scheduling for team members and guests. • Maintain organized front office operations by assisting with reception coverage and general administrative support. • Arrange and confirm meetings, visitor check-ins, and other scheduled activities with accuracy and attention to detail. • Support staff scheduling needs by updating work schedules and communicating changes in a timely manner. • Use Microsoft Office applications to prepare, track, and maintain documents, calendars, and related office records.
2026-05-05T00:00:00Z

Front Desk Coordinator

Pittsburgh, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Our client in Pittsburgh is looking for a Workplace Coordinator for a contract to hire opportunity to start 5/26/26. This is completely onsite, 8AM - 5PM. This candidate will be in charge of front desk duties, parking validation and more. Pay $16-18. Duties: • Monitoring the front desk and assisting guest with building access, check-in, and supplies as needed.• Issue and assist with managing guest badges.• Check-in and distribute mail and other packages.• Conference room resets and re-stocking.• Restocking copy areas with office supplies.• Catering Set up and clean up.• Beverage restocking and cooler maintenance.• Coffee brewer cleaning and condiment restocking.• Help with setting up occasional e-recycle events.• Help with storage cleanouts and storage re-orgs as needed.• Special projects as needed. (ie. Sitting at downtown office when needed, building moves, holiday decorations, etc.)
2026-05-15T00:00:00Z

Front Desk Coordinator

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Front Desk CoordinatorFront Desk Coordinator (Reception Area Coordinator) OpeningWe currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.How you will make an impact· Greet and direct all visitors including vendors, clients and customers· Ensure completion of paperwork, sign-in and security procedures · Handle special administrative projects, including overflow work from department and executive assistantsPlease apply online or through our Robert Half app
2026-05-15T00:00:00Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
22 - 26 USD / Hourly
We are looking for a dependable Front Desk Coordinator to join a fast-moving team in California. This Contract to permanent position combines customer-facing support, sales counter assistance, and hands-on coordination with warehouse activities, making it ideal for someone who enjoys variety throughout the day. The right candidate will bring a service-minded approach, strong attention to detail, and the ability to stay organized while helping customers and supporting daily operations. Responsibilities:• Welcome customers at the front counter and provide courteous, timely assistance with product and order inquiries.• Process sales transactions and enter order details accurately into the point-of-sale system.• Prepare order documentation carefully to ensure customer requests are completed correctly.• Retrieve requested items from the warehouse and coordinate products needed for customer pickups.• Assist customers with loading materials when needed while maintaining a helpful and attentive attitude.• Contribute to routine warehouse support tasks, including inventory-related activities and general floor assistance.• Maintain clean, orderly, and safe work areas across both the customer service counter and warehouse space.• Work closely with team members to keep daily operations running efficiently and deliver a positive customer experience.
2026-05-15T00:00:00Z

Front Desk Coordinator

Columbia, IL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Columbia, Illinois, on a Contract to permanent basis. In this role, you will serve as the first point of contact for visitors and ensure smooth daily operations within the office environment. This position requires excellent organizational skills, a detail oriented approach, and the ability to multitask effectively. Responsibilities: • Welcome visitors and provide assistance with office-related inquiries. • Manage incoming mail by sorting and distributing it appropriately. • Monitor and replenish office supplies, placing orders as necessary. • Coordinate meetings and maintain schedules and calendars for staff. • Organize and file documents both electronically and physically. • Deliver administrative support to both management and team members. • Maintain a clean, organized, and detail oriented office environment. • Handle multi-line phone systems, including answering inbound calls and directing them as needed. • Provide concierge-style services to support staff and visitors. • Perform additional administrative tasks as assigned to support office operations.
2026-05-15T00:00:00Z

Front Desk Coordinator

Apple Valley, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a welcoming and organized Front Desk Coordinator to manage front office operations for a team in Apple Valley, Minnesota. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support. Responsibilities:Greet visitors and direct them appropriatelyAnswer and route incoming calls and messagesMaintain a clean and organized reception areaManage appointment scheduling and conference room bookingsReceive and distribute mail and deliveriesAssist with data entry and document preparationSupport internal communications and office coordinationProvide general administrative support to various departments
2026-05-15T00:00:00Z

Front Desk Coordinator

Clackamas, OR
onsite
Temporary / Contract
21 - 25 USD / Hourly
Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!
2026-05-13T00:00:00Z

Facilities Coordinator 5

Oklahoma City, OK
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an experienced facilities specialist to support daily site operations and deliver responsive service within a client-focused environment. This long-term contract position will partner closely with onsite teams, vendors, and stakeholders to help maintain efficient building operations, strong service standards, and organized administrative support. The role is well suited for someone who can balance customer needs, compliance priorities, and operational coordination while contributing to a smooth and well-organized workplace experience. Responsibilities: • Coordinate daily facilities activities across the assigned site, ensuring services are delivered efficiently and aligned with operational priorities. • Track, update, and help resolve work orders by following requests through completion and maintaining accurate administrative records. • Partner with vendors, service providers, and internal teams to schedule maintenance, monitor performance, and minimize disruption to occupants. • Support meeting logistics, conference room readiness, and special event arrangements to create a seamless experience for client teams and visitors. • Assist with site inspections and ongoing monitoring to identify service issues, maintenance needs, and opportunities for operational improvement. • Contribute to budget-related tasks by gathering data, helping prepare variance reports, and supporting expense and accrual tracking. • Help implement procedures and service programs that improve quality, increase productivity, and support consistent facilities operations. • Provide project and administrative support to facilities leadership, including research, reporting, compliance follow-up, and coordination of planned activities.
2026-05-15T00:00:00Z

Facilities Coordinator 5

Costa Mesa, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Facilities Coordinator to support workplace move activity and space planning in Costa Mesa, California. This Long-term Contract position focuses on coordinating employee relocations, managing a high volume of service requests, and keeping workspace records accurate in a fast-moving corporate environment. The role is well suited for someone who is comfortable balancing administrative work with regular coordination across a large campus. Strong communication, attention to detail, and the ability to work effectively with employees, facilities teams, and vendors will be essential to success. Responsibilities: • Coordinate internal office moves, seating changes, and department relocations while helping minimize disruption to daily operations. • Build and maintain move timelines, task lists, and schedules by working closely with employees, facilities staff, IT partners, and outside service providers. • Manage a large volume of workspace and facilities-related tickets, ensuring requests are tracked, updated, and completed in a timely manner. • Partner with stakeholders to support space planning efforts, including workspace assignments, seating documentation, and floor plan updates. • Oversee vendors involved in moves or furniture installation, including scheduling work, reviewing service quality, and helping resolve logistical issues. • Maintain accurate records for relocated furniture, equipment, and workplace assets so information remains current and organized. • Coordinate access, timing, and move-day logistics with building management and security teams as needed. • Prepare reports, documentation, and process updates that help improve move coordination and overall workplace support. • Troubleshoot issues that arise during move activity, such as scheduling conflicts, missing items, or unexpected operational challenges.
2026-05-15T00:00:00Z

Grants Coordinator

Baltimore, MD
onsite
Temporary / Contract
20 - 36 USD / Hourly
The Grants Coordinator plays a critical role in supporting the organization’s fundraising and development initiatives by managing the grant application process, ensuring compliance with funding requirements, and maintaining relationships with funders. This position involves researching potential funding opportunities, preparing grant proposals, tracking deadlines, and managing post-award reporting to ensure funding aligns with the organization’s mission and goals.Key Responsibilities:<ul><li>Enter, update, and verify data in spreadsheets, databases, and project/grant management systems.</li><li>Prepare and submit grant proposals, reports, and supporting documentation in coordination with program staff.</li><li>Maintain accurate and organized digital and physical filing systems (e.g., for permits, donor records, contracts).</li><li>Perform general administrative tasks, including answering phones, managing emails, filing, and scheduling meetings.</li><li>Coordinate logistics for meetings, site visits, and other events.</li><li>Monitor deadlines for reports, proposals, and compliance requirements.</li><li>Communicate with vendors, subcontractors, or funders to clarify documentation or resolve discrepancies.</li><li>Support HR and office operations including onboarding, supply inventory, and internal communications.</li><li>Ensure confidentiality and security of sensitive organizational, patient, or donor information.</li><li>Assist with preparing presentations, reports, and summaries for management or board meetings.</li><li>Maintain and update CRM/grant management software (e.g., Salesforce, Raiser’s Edge, Blackbaud, DonorPerfect, etc.).</li></ul>
2026-05-13T00:00:00Z

Grants Coordinator

Goleta, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking to onboard a Grants Coordinator in Santa Barbara, California. The primary function of this role is to ensure the smooth operation and maintenance of the grants administrative management process. Responsibilities:• Assuring data integrity within the grants management database software and performing accurate data entry for letters of inquiry and applications.• Processing grant applications and securing any missing materials in a timely manner.• Keeping track of reports from grantees and collecting grant data on a regular basis.• Assisting with the formulation of grant agreements and generating grant notification letters.• Managing declinations and coordinating regular correspondence with potential grantees and others.• Acting as a main contact point for grant-related activities, including responding to e-mail inquiries and handling general inquiries from potential grantees.• Organizing conference calls, appointments, meetings, and site visits with internal and external participants.• Developing and maintaining appropriate grants management procedures, including due diligence procedures, grant reporting, award letters, grant agreements, and procedures to verify fund availability.• Collaborating with other internal teams, such as the Finance/Accounting, Programs, Research and Analytics, Information Technology, Development, and Communications departments.• Undertaking other duties as assigned
2026-05-13T00:00:00Z

Project / Contract Coordinator

Foster City, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California. The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively. Key Responsibilities<ul><li>Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout.</li><li>Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations.</li><li>Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors.</li><li>Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices.</li><li>Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready.</li><li>Support monthly client billings, project costing, expense tracking, and subcontractor payment processing.</li><li>Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule.</li><li>Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed.</li><li>Assist with project closeout documentation and ensure all contractual obligations are completed.</li></ul>
2026-05-07T00:00:00Z

Administrative & Volunteer Coordinator (Nonprofit)

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Nonprofits rely on people—and this role helps keep both operations and volunteers aligned. We’re looking for an Administrative & Volunteer Coordinator who can balance office support with volunteer engagement in a mission-driven environment. This position is ideal for someone who enjoys organizing systems, supporting teams, and creating a positive experience for volunteers and staff alike. Key Responsibilities<ul><li>Provide day-to-day administrative support, including scheduling, communications, and documentation</li><li>Coordinate volunteer onboarding, scheduling, and engagement activities</li><li>Maintain accurate volunteer records and track participation</li><li>Assist with event coordination, outreach efforts, and program support</li><li>Serve as a point of contact for volunteer inquiries and communications</li><li>Support internal reporting and administrative processes</li><li>Help maintain organized filing systems and operational workflows</li><li>Assist leadership with special projects and organizational initiatives</li></ul>
2026-05-04T00:00:00Z

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