<p><strong>About the Role</strong></p><p>We are hiring for our client in Latham, NY, seeking a hands-on <strong>Office Manager / Bookkeeper</strong> to support a small, fast-paced office. This key position combines bookkeeping, HR support, administrative coordination, and daily operational assistance. The role requires someone detail-oriented, flexible, and able to work independently while supporting a small team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting & Bookkeeping (Primary Function)</strong></p><ul><li>Manage high-volume QuickBooks Desktop accounting.</li><li>Process accounts payable/receivable, invoicing, billing, and collections follow-up.</li><li>Prepare and print checks, complete bank deposits (3–5 days/week).</li><li>Complete journal entries, bank reconciliations, and bank requisitions.</li><li>Support payroll and prepare certified labor reports.</li><li>Assist with construction billing applications (experience a plus).</li></ul><p><strong>Office Management & Administrative Support</strong></p><ul><li>Answer phones, take detailed messages, and provide excellent client interaction.</li><li>Support operations and scheduling for service jobs ranging from 2 hours to multiple days.</li><li>Handle company cards, receipts, and expense documentation.</li><li>Provide general administrative support for the office team.</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Track hours and assist with payroll-related entries.</li><li>Prepare new hire packets and assist with benefits coordination.</li><li>Maintain organized employee files and support basic HR processes.</li></ul>

<p><strong>Qualifications</strong></p><ul><li>Prior bookkeeping, accounting, or office management experience required.</li><li>Strong working knowledge of QuickBooks Desktop and Microsoft Excel.</li><li>Construction or union experience is a plus.</li><li>High attention to detail, accuracy, and follow-through.</li><li>Ability to multitask and shift between accounting and operational support.</li><li>Strong professional communication skills; able to handle collections calls diplomatically.</li><li>Must be reliable and comfortable working independently in a small team environment.</li></ul><p><strong>Work Environment</strong></p><ul><li>Culture fit is extremely important—looking for someone flexible, meticulous, and eager to learn.</li><li>Wear many hats: accounting, HR support, operations coordination, and client-facing tasks.</li></ul>

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