<p>For consideration, please reach out to <strong>Jennifer Lavoie </strong>as soon as possible, ensure to include your most current resume when you apply. <em><u>Connect with me on LinkedIn</u></em> at Jennifer Lavoie.</p><p><br></p><p>If you are currently working with a Robert Half recruiter, please reach out to them.</p><p><br></p><p>Robert Half is looking for a detail-oriented and experienced Senior Accountant to join our client's team in the greater Burlington VT area. In this role, you will manage key financial processes, including general ledger maintenance, month-end reconciliations, and preparation of financial reports. The ideal Sr. Accountant candidate will bring strong analytical skills, a commitment to accuracy, and a collaborative approach to supporting organizational financial goals. This Sr. Accountant should have some supervisory skills overseeing the work of the AP/AR wrol. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and maintain accurate general ledger entries, documentation, and supporting records.</p><p>• Conduct month-end bank reconciliations and ensure proper accruals for period expenses.</p><p>• Analyze financial data to produce detailed reports and interpret statements for management.</p><p>• Perform variance analysis on budget-to-actual figures for profit and loss accounts.</p><p>• Assist in preparing materials for year-end audits and quarterly bank audits.</p><p>• Collaborate with operations teams to ensure efficient processing of financial data and communications.</p><p>• Handle treasury-related tasks, including wire setups, payments, and bank reporting.</p><p>• Maintain compliance with company standards and safeguard confidential financial information.</p>
<p><strong>Position Title:</strong> Accounts Payable Specialist</p><p><strong>Reports to:</strong> Controller</p><p><strong>Position Type:</strong> Full-Time</p><p><strong>Location:</strong> Vermont</p><p><strong>Position Overview</strong></p><p>This role manages the company’s accounts payable function, supporting accurate financial records, effective cash flow, and adherence to internal controls. Key responsibilities include processing outgoing payments, conducting reconciliations for sales, expenses, and designated general ledger accounts.</p><p><strong>Primary Responsibilities</strong></p><p><strong>Accounts Payable Operations</strong></p><ul><li>Review and confirm incoming vendor invoices against purchase orders and receiving documents.</li><li>Enter and post vendor invoice batches into the ERP system for Controller approval.</li><li>Identify and classify capital expenditures, R& D, and items requiring auditor attention.</li><li>Maintain vendor records, addressing items such as debit memos, pricing variances, and special payment terms.</li><li>Reconcile vendor account statements regularly.</li><li>Process employee expense reports, handling GL coding, reimbursements, and advances.</li><li>Provide backup support for AP processing related to freight invoices (incoming and outgoing).</li><li>Organize physical and digital invoice files, ensuring timely annual archiving and rotation.</li><li>Prepare internal invoice packets for distribution to the Florida office.</li></ul><p><strong>Cross-Department Collaboration & Financial Support</strong></p><ul><li>Partner with Purchasing, Receiving, Operations, and request initiators to resolve discrepancies on supplier invoices.</li><li>Communicate unique payment requirements to the CFO during weekly check runs.</li><li>Respond to accounting and financial questions by analyzing and interpreting relevant data.</li><li>Coordinate with Operations to facilitate timely data sharing and interdepartmental communication.</li><li>Serve as a backup for the Sales Invoicing Specialist role as needed.</li></ul><p><strong>Compliance, Safety, and Workplace Standards</strong></p><ul><li>Uphold confidentiality of company financial information.</li><li>Support compliance with all applicable ISO standards.</li><li>Apply practical knowledge of firearms safety.</li><li>Use assigned personal protective equipment (PPE) and maintain a clean, organized work area.</li><li>Promptly report any safety or maintenance concerns.</li><li>Actively participate in 5S workplace improvement initiatives.</li><li>Demonstrate professionalism, respect, and effective communication in all interactions.</li></ul><p><strong>General Duties</strong></p><ul><li>Perform other tasks as assigned to meet the needs of the department and the organization.</li></ul><p><br></p>
<p><strong>Essential Duties & Responsibilities</strong></p><p><strong>Accounts Payable (AP)</strong></p><ul><li>Validate vendor invoices by matching to purchase orders and receiving documentation</li><li>Enter and post vendor invoice batches into the ERP system for review</li><li>Identify capital expenses, R& D classifications, and auditor-sensitive items</li><li>Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements</li><li>Reconcile vendor statements of account</li><li>Process expense reports, including GL coding and reimbursements or advance applications</li><li>Serve as backup for AP entry related to inbound and outbound freight invoices</li><li>Maintain organized physical and electronic invoice files, including annual rotation</li><li>Prepare inter-office invoice packets for distribution</li></ul><p><strong>Accounts Receivable (AR) & Cash Management</strong></p><ul><li>Post customer deposits and process daily desktop deposits</li><li>Perform weekly collection calls and follow-up emails with distributors</li><li>Maintain customer credit terms and key master data in ERP</li><li>Perform treasury-related tasks, including:</li><li>Daily wire setup</li><li>International payment vouchers</li><li>Collateral report preparation</li><li>Clearing cashed checks</li></ul><p><strong>Cross-Functional & Financial Support</strong></p><ul><li>Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies</li><li>Communicate with Controller regarding unique payment situations for weekly check runs</li><li>Answer accounting and financial inquiries through data research and interpretation</li><li>Work with Operations to ensure timely data flow and communication</li><li>Serve as backup for the Sales Invoicing Specialist</li></ul><p><strong>Compliance, Safety & Workplace Standards</strong></p><ul><li>Maintain confidentiality of financial and company information</li><li>Support and adhere to all applicable ISO standards</li><li>Demonstrate working knowledge of firearms safety</li><li>Wear required personal protective equipment (PPE)</li><li>Maintain a clean and organized workstation</li><li>Immediately report safety or maintenance concerns</li><li>Actively support and participate in 5S workplace initiatives</li><li>Demonstrate professionalism, respect, and effective communication with all staff</li></ul><p><strong>Other Duties</strong></p><ul><li>Perform additional duties as assigned to support departmental and organizational needs</li></ul><p><br></p>
<p><strong>Position Title:</strong> Billing Specialist</p><p><strong>Reports To:</strong> Controller</p><p><strong>Position Type:</strong> Full-Time</p><p><strong>Location:</strong> Vermont</p><p><strong>Position Overview</strong></p><p>The Accounts Receivable Billing Specialist is responsible for processing daily shipment invoicing, credit card batches, and receivables management. This role includes performing collection activities for overdue accounts and providing administrative support to the Controller. Additional duties include handling incoming mail, providing accounts payable backup, and collaborating with Sales and Customer Service departments.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue daily shipment invoices.</li><li>Process credit card batches, disputes, and NSF checks.</li><li>Coordinate with Sales on special terms and discounts before invoicing.</li><li>Distribute invoices using electronic and traditional methods.</li><li>Handle manual refund and credit card adjustments.</li><li>Manage temporary credit limit requests awaiting management approval.</li><li>Release orders held for review and facilitate shipment.</li><li>Process, document, and resolve merchandise returns and credit memos.</li><li>Allocate freight charges to distributor invoices as needed.</li><li>Communicate with distributors regarding shipments via mail, fax, and email.</li><li>Maintain price adjustment logs in Excel for distributor accounts.</li><li>File and organize invoices, credits, and returns.</li><li>Assist Customer Service and Receiving on account or shipment issues.</li><li>Maintain records of processing issues to support operational improvements.</li><li>Serve as backup for Accounts Payable, including voucher entry for freight charges.</li><li>Provide front office coverage as receptionist when required.</li><li>Research and resolve account variances; enter manual invoices and credits.</li><li>Monitor accounts for overdue invoices and discrepancies; aid in collections as needed.</li><li>Prepare documents for audit confirmation and organize requested receivables.</li><li>Supply sales representatives with account status and aging reports.</li><li>Update customer master account information.</li><li>Support compliance initiatives as directed.</li><li>Safeguard confidential information and support company ISO standards.</li><li>Follow company guidelines for personal protective equipment and firearms safety.</li><li>Maintain a clean and organized work area; report any safety or maintenance issues.</li><li>Display professionalism and effective communication with colleagues and management.</li><li>Participate in daily 5S process and undertake other assigned duties as needed.</li></ul><p><br></p>
