We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Richmond, Virginia. This role involves supporting daily operations through a variety of administrative tasks, ensuring smooth communication and efficient organization. If you excel in multitasking and possess strong interpersonal skills, this position offers an excellent opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, addressing inquiries and resolving issues promptly.<br>• Provide exceptional customer service by maintaining a courteous and helpful demeanor.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Coordinate and schedule appointments efficiently to optimize time management.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Prepare and organize documents, presentations, and reports as required.<br>• Support team operations by handling general administrative duties and assisting with project coordination.<br>• Maintain organized records and ensure confidentiality of sensitive information.<br>• Collaborate effectively with colleagues to ensure seamless workflow and communication.
<p>Our client is seeking a diligent and detail-oriented Tax Administrative Assistant to support their tax department in handling filing and documentation processes. This position plays a critical role in ensuring tax filings and related paperwork are completed accurately and on time.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, organize, and file various tax documents for the finance and accounting team.</li><li>Assist with the collection and verification of client information required for tax preparation.</li><li>Maintain up-to-date electronic and physical filing systems to ensure regulatory compliance.</li><li>Liaise with internal teams and clients to answer questions related to tax filings and documentation.</li><li>Support the tax team in managing deadlines and handling confidential information with discretion.</li><li>Perform general administrative duties such as data entry, scanning, and document management.</li></ul><p><br></p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>The Part-Time (ideally 9am - 1pm Monday - Friday but flexible) Administrative / Office Assistant provides essential administrative and office support to ensure the smooth daily operations of a reputable nonprofit organization in Westport, CT. This role supports staff & leadership with clerical tasks, scheduling, communication, and general office coordination. The ideal candidate is organized, dependable, and comfortable working in a mission-driven nonprofit environment.</p><p><strong><u>Job duties:</u></strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer phones, respond to emails, and greet visitors in a professional manner</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li><li>Maintain office supplies and coordinate basic office needs</li><li>Support recordkeeping, databases, and donor or program-related files as needed</li><li>Assist with mailings, correspondence, and light bookkeeping or invoice tracking (if applicable)</li><li>Support staff with special projects and day-to-day tasks</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p><p><br></p>
<p><strong>Office Manager</strong></p><p>We’re looking for a friendly, organized, and tech-savvy Office Manager to support daily operations and serve as a welcoming point of contact for our clients. The ideal candidate is a self-starter who provides excellent customer service and can confidently manage administrative and light financial tasks.</p><p><strong>Responsibilities</strong></p><ul><li>Answer general inquiry emails and return client calls/voicemails</li><li>Greet clients and handle basic receptionist duties</li><li>Schedule meetings and manage calendars</li><li>Handle accounts receivable: send invoices, record payments, and follow up on outstanding balances</li><li>Scan, organize, and maintain digital client files</li><li>Interact with clients in a warm, professional manner</li><li>Assist with general office tasks to keep operations running smoothly</li><li>Learn and use business software efficiently</li></ul><p><br></p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment. The Executive Assistant will play a critical role in advancing organizational strategic priorities, as determined by senior leadership. This position encompasses managing a variety of cross-functional projects and supporting several key initiatives. The Executive Assistant is expected to enhance operational productivity by streamlining processes, overseeing program management, and ensuring effective communication across different departments. Acting as a conduit between executive leaders and their direct reports, this professional will proactively address challenges and mediate issues before they escalate.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Executive Support:</strong> Provide comprehensive support to the Chief Executive, including managing schedules, communications, and confidential records with discretion and professionalism.</li><li><strong>Administrative Coordination:</strong> Organize and facilitate internal meetings and confidential consultations, preparing all required documentation in advance.</li><li><strong>Personal and Property Management:</strong> Coordinate third-party vendors, appointments, and logistics to ensure smooth operation of personal matters, while upholding confidentiality.</li><li><strong>Travel and Event Planning:</strong> Arrange detailed travel itineraries and support high-profile event execution, attending to all logistical details.</li><li><strong>Special Projects:</strong> Oversee strategic asset management, provide assistance for philanthropic efforts, and organize private libraries, collections, and digital resources to enhance the organization’s reputation and engagement.</li></ul><p><br></p>
<p>A fast-growing technology company in Encinitas is seeking a <strong>highly strategic and detail-oriented Executive Assistant</strong> to support senior leadership. This role is ideal for someone who excels at anticipating needs, managing complex calendars, and acting as a trusted partner to executives. You will be deeply involved in daily operations, communications, and coordination, requiring discretion, adaptability, and exceptional organizational skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel</li><li>Prepare presentations, reports, and executive correspondence</li><li>Serve as a gatekeeper for communications and priorities</li><li>Coordinate internal and external meetings and events</li><li>Handle confidential information with discretion</li><li>Assist with special projects and cross-functional initiatives</li><li>Act as a liaison between executives and internal teams</li></ul>
<p><strong>About the Role:</strong></p><p>We are seeking a highly organized and proactive Administrative Coordinator to join our clients team. This role is critical in supporting recruitment efforts and requires someone who thrives in a fast-paced environment, can manage multiple priorities, and works independently with confidence.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Excel Management:</strong> Create and maintain detailed spreadsheets to track multiple staff allowances.</li><li><strong>Travel Coordination:</strong> Arrange travel for physicians during interview processes, ensuring smooth logistics.</li><li><strong>Scheduling:</strong> Organize and support interviews across various departments, managing calendars and confirmations.</li><li><strong>Reference Checks:</strong> Initiate and manage reference verification for candidates.</li><li><strong>Task Ownership:</strong> Take assigned tasks and execute them independently with minimal oversight.</li></ul><p><br></p>
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.<br>• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.<br>• Draft and edit correspondence, reports, and presentations as needed.<br>• Ensure confidentiality and professionalism in handling sensitive information.<br>• Assist in planning and coordinating events or meetings, including logistics and catering.<br>• Provide general administrative support to senior executives to enhance productivity.
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>40,000 - 60,000</p><p><br></p><p>benefits:</p><ul><li>Paid holidays</li><li>Paid time off </li></ul><p><strong>Responsibilities</strong></p><ul><li>Manage phone calls, emails, and correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and process invoices, expense reports, and purchase orders.</li><li>Assist with bookkeeping tasks using QuickBooks (preferred).</li><li>Maintain accurate records and filing systems.</li><li>Support team with general administrative tasks.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide essential support to multiple directors, ensuring smooth daily operations and contributing to various projects. This position requires strong technical skills, attention to detail, and the ability to manage tasks independently.<br><br>Responsibilities:<br>• Assist three directors by managing schedules, preparing documents, and coordinating communications.<br>• Create promotional materials such as flyers using Canva and manage event registration processes.<br>• Oversee day-of-event logistics, ensuring all aspects run smoothly.<br>• Utilize Google Suite tools, including Docs, Sheets, and Drive, for document preparation and data management.<br>• Manage Zoom meetings and provide technical support when needed.<br>• Handle administrative tasks such as answering inbound calls and performing receptionist duties.<br>• Maintain accurate data entry and documentation using Adobe PDF tools.<br>• Collaborate with team members to ensure deadlines are met and project goals are achieved.<br>• Independently learn and adapt to new tools and processes to enhance efficiency.<br>• Provide critical attention to detail while toggling between multiple platforms and tasks.
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a dedicated Administrative Assistant to join our team in Gaffney, South Carolina, on a Contract to permanent position. This role offers an opportunity to contribute to smooth office operations and provide exceptional support to clients and colleagues. If you have strong organizational skills and a proactive approach to administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for clients, addressing inquiries and delivering outstanding service.<br>• Manage and organize administrative tasks, ensuring efficiency and accuracy in daily operations.<br>• Communicate with clients to gather additional information or clarify details as needed.<br>• Maintain accurate records and perform thorough data entry to support office functions.<br>• Coordinate with team members to ensure seamless communication and collaboration.<br>• Oversee the proper handling of confidential information and uphold compliance with administrative regulations.<br>• Assist in scheduling meetings, appointments, and other events to streamline workflows.<br>• Support office management with administrative oversight and problem-solving.<br>• Monitor and report on project progress, addressing any administrative challenges.<br>• Contribute to improving office processes and procedures for enhanced productivity.
<p><strong>HR Specialist – Onboarding</strong></p><p><strong>Contract | Hybrid Flexibility | Cedar Rapids, Iowa</strong></p><p>Robert Half is seeking a detail-oriented <strong>HR Specialist</strong> for a contract role supporting new hire onboarding at our Cedar Rapids, Iowa location. This opportunity offers <strong>hybrid flexibility</strong> and the chance to make a meaningful impact on our talent acquisition process.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and monitor all aspects of new hire onboarding, including initiating and tracking background checks, drug screens, and I-9 verifications</li><li>Accurately collect, review, and submit required documentation from candidates, ensuring compliance with legal and company requirements</li><li>Set up employee badges and coordinate with IT/Security for system access and facility entry</li><li>Maintain comprehensive candidate tracking spreadsheets in Excel, consistently updating status from offer extended to start date</li><li>Liaise between candidates, hiring managers, and vendors to communicate onboarding steps, resolve issues, and facilitate a seamless experience</li><li>Schedule and confirm onboarding appointments, orientation sessions, and day one logistics</li><li>Audit onboarding files to ensure completeness, accuracy, and confidentiality</li><li>Respond promptly to candidate and stakeholder questions on onboarding processes</li><li>Proactively identify opportunities to improve onboarding workflows and increase efficiency</li><li>Support HR team with reporting, process documentation, and special projects as assigned</li></ul><p><strong>Why Robert Half?</strong></p><ul><li><strong>Contract role</strong> with a respected leader in professional talent solutions</li><li><strong>Hybrid work schedule</strong> for optimal balance</li><li>Opportunity to develop core HR skills in an evolving, supportive team environment</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to join our team in Sun Prairie, Wisconsin. This <strong>contract</strong> position requires a dedicated, detail-oriented individual to manage front desk operations while providing exceptional customer service and administrative support. You will play a key role in maintaining a welcoming environment, supporting office functions, and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and ensuring compliance with physical security protocols.</p><p>• Manage meeting room bookings and coordinate catering services based on company needs.</p><p>• Respond to inquiries in a timely and attentive manner via the designated inbox.</p><p>• Maintain a clean and organized reception area to uphold a high standard of corporate image.</p><p>• Assist with onboarding processes, including access card management and basic administrative tasks for new employees.</p><p>• Monitor and replenish inventory levels for office supplies, kitchen consumables, and other essentials.</p><p>• Liaise with suppliers and contractors to address maintenance and operational requirements.</p><p>• Utilize intermediate Excel and PowerPoint skills to support data collection and reporting for departmental metrics.</p><p>• Ensure compliance with all legal and regulatory standards related to office operations.</p><p>• Report any faults or required repairs promptly to maintain a safe and functional workspace.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Azusa, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth day-to-day operations. The position requires attention to detail and adaptability to handle various tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Manage scheduling and calendar activities for multiple departments, including coordinating meetings and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and maintain expense reports, ensuring accuracy and timely submission.<br>• Provide clerical support such as filing, scanning, and updating records to ensure data is current and accessible.<br>• Take detailed notes during meetings and distribute minutes as needed.<br>• Restock office supplies, including coffee and other essentials, to maintain a well-functioning workspace.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Assist in updating and organizing files to ensure compliance with company standards.<br>• Collaborate with team members to provide support for various administrative projects.<br>• Ensure the office remains organized and welcoming by adhering to the business dress code and maintaining a clean environment.
<p>Are you a highly organized, detail-oriented professional who thrives in a fast-paced, dynamic environment? Client is looking for a Contract Executive Assistant to be the right-hand support to our leadership team while keeping our office running smoothly.</p><p>What You’ll Do:</p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel coordination.</li><li>Assist with office operations, ensuring supplies, equipment, and day-to-day logistics are taken care of.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Serve as a key point of contact for internal teams and external partners, helping to keep communication smooth and efficient.</li><li>Handle special projects as assigned, with the flexibility to jump in wherever needed.</li></ul><p>Who You’ll Support:</p><ul><li>Senior executives, including the CEO and leadership team, providing essential support to help them focus on driving the business forward.</li></ul><p> </p><p>Why You’ll Love It Here:</p><ul><li>Work in a collaborative and energetic office in El Segundo.</li><li>Gain exposure to the inner workings of a growing financial firm.</li><li>Contract role with competitive pay and a chance to make a real impact.</li></ul><p>If you’re ready to bring your administrative expertise, organization skills, and positive energy to a team that values excellence and collaboration, we want to hear from you!</p>
<p>We are looking for a detail-oriented Executive Assistant to provide exceptional support to senior executives and contribute to the smooth operation of daily tasks. The ideal candidate will excel in time management, communication, and maintaining confidentiality while handling a variety of administrative responsibilities. This role requires a proactive approach to anticipating needs and ensuring the efficient execution of projects and schedules.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executives' calendars, appointments, and travel arrangements to ensure their schedules run smoothly.</p><p>• Draft, review, and refine correspondence, presentations, and other documentation with a high level of accuracy.</p><p>• Maintain strict confidentiality when handling sensitive information and documents.</p><p>• Coordinate meetings and events by preparing materials, managing logistics, and providing follow-up support.</p><p>• Conduct research, compile data, and create detailed reports to assist with decision-making.</p><p>• Act as a liaison between internal teams and external stakeholders to facilitate effective communication.</p><p>• Monitor incoming communications, respond promptly, and distribute messages appropriately.</p><p>• Oversee office systems and processes, including data management and record-keeping.</p><p>• Support project management efforts by tracking tasks and ensuring deadlines are met.</p>
We are looking for a highly skilled Administrative Assistant to support our team in Sunnyvale, California. This long-term contract position offers an opportunity to work in a fast-paced environment, providing vital administrative support across multiple departments. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office tools.<br><br>Responsibilities:<br>• Provide administrative support to both Support Services in the morning and Account Services in the afternoon.<br>• Manage account-related tasks including opening new accounts, performing account maintenance, and ensuring compliance with relevant regulations.<br>• Deliver exceptional service to members by addressing inquiries and resolving issues promptly.<br>• Organize and prioritize tasks to meet deadlines in a dynamic and collaborative environment.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, Teams, and Word to perform daily tasks efficiently.<br>• Maintain a high level of accuracy and attention to detail in all documentation and processes.<br>• Collaborate with team members to achieve departmental goals and ensure seamless operations.<br>• Handle multiple responsibilities independently while maintaining a high level of productivity.<br>• Support various administrative functions to streamline workflows and enhance department efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in Tampa, Florida. This is a long-term contract position offering a dynamic and fast-paced environment where your organizational skills will be highly valued. The role requires a proactive individual with strong administrative abilities to support day-to-day operations effectively.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors, handling inquiries, and maintaining an organized reception area.<br>• Organize and maintain filing systems to ensure accurate and secure document storage.<br>• Prepare, edit, and format documents using Microsoft Word and Excel to meet organizational standards.<br>• Assist with data entry tasks to ensure accuracy and timely completion of records.<br>• Handle inbound calls and provide clear, effective communication to address inquiries promptly.<br>• Coordinate administrative tasks and support busy schedules, particularly on high-volume days like Mondays and Fridays.<br>• Utilize client-specific software to manage and reference documents, ensuring adherence to organizational procedures.<br>• Collaborate with team members to streamline office workflows and improve efficiency.<br>• Monitor and replenish office supplies to maintain a well-functioning workspace.<br>• Perform other general administrative duties as assigned to support business operations.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in ensuring the smooth operation of daily administrative tasks within our non-profit organization. The ideal candidate is a proactive individual with excellent organizational skills and a commitment to delivering high-quality support.<br><br>Responsibilities:<br>• Manage incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform data entry tasks with a high level of accuracy and efficiency.<br>• Organize and maintain office records, ensuring easy accessibility when needed.<br>• Support daily administrative operations, including scheduling meetings and preparing reports.<br>• Greet visitors and handle receptionist duties with a welcoming attitude.<br>• Coordinate office supplies and inventory to ensure availability of essential items.<br>• Assist in processing and handling documentation in a timely manner.<br>• Work collaboratively with team members to support organizational needs.<br>• Maintain confidentiality and adhere to company policies in all administrative tasks.<br>• Address ad hoc administrative requests as required.
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this Contract to permanent position, you will be responsible for providing essential support to ensure the smooth operation of daily administrative tasks. If you are detail-oriented, organized, and thrive in a dynamic office environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming calls, providing attentive and courteous assistance to callers.<br>• Perform accurate data entry to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and directing them appropriately.<br>• Assist in organizing and maintaining office files and documentation.<br>• Coordinate and schedule meetings, appointments, and other office activities.<br>• Support team members with administrative tasks as needed.<br>• Ensure the office environment remains organized and efficient.<br>• Prepare reports and presentations using provided data.<br>• Monitor and restock office supplies to ensure availability.<br>• Communicate effectively with internal teams to facilitate smooth operations.
