<p>POSITION SUMMARY</p><p>Position is responsible for conducting reimbursement billing activities related to various Federal, </p><p>State and local grants and contracts.</p><p>ESSENTIAL JOB DUTIES AND RESPONSIBILITIES</p><p>1 Track the schedule of reimbursement billing deadlines and submit billings according to </p><p>the schedule</p><p>2 Track expenses to assure all funds have been expended each year</p><p>3 Prepare reimbursement billings in accordance with the formats and content required by </p><p>each granting agency</p><p>4</p><p>Submit reimbursement billings and required support to appropriate contact at each </p><p>granting agency and maintain correspondence to ensure timely receipt of </p><p>reimbursement</p><p>5 Prepare and submit monthly financial reports required by granting agencies</p><p>6 Assist in preparation of new and all revisions of the grant budgets</p><p>7</p><p>Monitor budget-to-actual and work with Grant Administrator and program personnel to </p><p>formulate projections and budget amendments</p><p>8</p><p>Review contracts and awards to determine allowable costs, appropriate billing formats, </p><p>budget amendment requirements, and submittal deadlines.</p><p>9 Maintain appropriate documentation for each billing for each grant</p><p>10 Assist with annual audit activities</p><p>11 Participate in administrative staff meetings, agency committees, and other projects as </p><p>assigned</p><p>12 Adhere to Southwest Solutions policies and procedures</p><p>JOB TITLE: </p><p>Grants Billing Specialist</p><p>CLASSIFICATION: </p><p>Non-Union</p><p>CENTER OF EXCELLENCE & UNIT:</p><p>SWS - Finance</p><p>SUPERVISES:</p><p>No</p><p>REPORTS TO:</p><p>Grants Administrator</p><p>FLSA STATUS:</p><p>Non-Exempt</p><p>Creation Date: May 2017 Revision Date: March 2021</p><p>13 Adhere to Southwest Solutions code of ethics, and comply with local, state and federal </p><p>laws</p><p><br></p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role</p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>We're seeking a flexible and detail-oriented <strong>HR assistant</strong> to support a growing team in Mechanicsburg, PA. This part-time role is ideal for someone who is adaptable with scheduling and eager to contribute to key areas such as onboarding and recruiting.</p><p><br></p><p>Key Duties:</p><ul><li>Assist in onboarding processes, including preparing new hire documentation, scheduling orientations, and ensuring compliance with company policies.</li><li>Coordinate recruitment activities, such as posting job openings, screening resumes, scheduling interviews, and communicating with candidates.</li><li>Maintain accurate records of employee information, onboarding documentation, and recruitment files.</li><li>Support the HR team with various administrative tasks, including filing, data entry, and tracking employee engagement initiatives.</li><li>Respond to basic inquiries from employees related to company policies, benefits, and procedures, ensuring excellent service and confidentiality.</li><li>Assist in maintaining updated job descriptions and ensuring recruitment materials comply with company branding guidelines.</li><li>Conduct pre-employment checks, such as background screening and references, adhering to company protocols.</li></ul><p><br></p>
<p>Do you have proven experience in a payroll position, strong knowledge of tax and wage laws, and good understanding of the common fiscal procedures? Robert Half is looking for Payroll Administrators to assist with frequent needs from our clients on a contract basis. A Payroll Administrator is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay. Other duties include managing the company budget and expense as well as cooperating with different departments to increase payroll service performance and improve upon the payroll system.</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a boutique RIA in Walnut Creek that is actively seeking a <strong>Client Experience </strong>to serve as the first point of contact for our clients and visitors. This role is critical in creating a professional, welcoming, and organized environment while providing outstanding customer service. The ideal candidate is highly organized, proactive, and possesses excellent communication skills, ensuring both clients and team members receive exceptional support.</p><p> </p><p><strong>Reception & Office Administration</strong></p><ul><li>Greet and welcome clients, visitors, and guests in a professional and friendly manner.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage the office calendar, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional front office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to create a welcoming atmosphere.</li><li>Support the team with general administrative tasks, including filing, copying, scanning, and data entry.</li></ul><p><strong>Client Service Associate Support</strong></p><ul><li>Assist with client onboarding, coordinating paperwork and preparing welcome materials.</li><li>Update and maintain accurate client records in the CRM system.</li><li>Provide support for account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting rollover coordination with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance requirements in all client interactions.</li></ul>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.<br>• Handle document scanning tasks to organize and maintain digital records.<br>• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.<br>• Perform general clerical tasks such as filing, data entry, and managing office supplies.<br>• Assist with scheduling meetings and coordinating appointments.<br>• Maintain accurate and organized records to support team operations.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Ensure compliance with office policies and procedures while supporting day-to-day functions.
We are looking for a highly organized and proactive Executive Assistant to support our leadership team in Columbus, Ohio. In this role, you will play a critical part in ensuring smooth day-to-day operations by managing schedules, preparing materials, and coordinating communications. This position offers flexible weekday hours and an opportunity to make a meaningful impact within the organization.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.<br>• Coordinate and arrange domestic and international travel plans, including accommodation and transportation.<br>• Prepare detailed materials and agendas for executive meetings and presentations.<br>• Handle incoming and outgoing communications, including emails, calls, and correspondence, with professionalism.<br>• Process and organize critical business documents, ensuring accuracy and timely completion.<br>• Generate ad-hoc reports and summaries to support decision-making processes.<br>• Oversee office supply inventory and place orders as needed to maintain operational efficiency.<br>• Act as a liaison between the leadership team and other departments, ensuring seamless collaboration.<br>• Address administrative tasks promptly to support the smooth functioning of daily operations.
<p>Our recruiting firm is representing a <strong>high-profile executive in Rancho Santa Fe</strong> who is seeking an experienced <strong>Executive Assistant</strong>. This role requires discretion, adaptability, and exceptional organizational skills to keep up with a fast-paced and constantly evolving schedule. The Executive Assistant will manage complex calendars, travel arrangements, and confidential projects, while also serving as a trusted gatekeeper and liaison to both internal teams and external partners. This position is ideal for someone who excels under pressure, thrives on multitasking, and can anticipate needs before they arise.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage complex executive calendars, including scheduling meetings, events, and travel.</li><li>Serve as the first point of contact for internal staff, clients, and external stakeholders.</li><li>Handle confidential information with the highest degree of professionalism.</li><li>Prepare correspondence, presentations, and reports on behalf of the executive.</li><li>Coordinate logistics for meetings, including agendas, materials, and follow-up actions.</li><li>Support personal and business-related tasks as needed.</li><li>Track deadlines and ensure priorities are met in a timely manner.</li><li>Assist with project management tasks, vendor coordination, and financial documentation.</li></ul>
We are looking for a Workplace Experience Coordinator to join our team in Dallas, Texas. This Contract position requires an individual with excellent organizational skills and a strong focus on customer service to support office operations and ensure a seamless experience for employees and visitors. The role involves handling a variety of workplace services and administrative tasks in an in-person office environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors by issuing passes, managing parking arrangements, and adhering to security protocols.<br>• Coordinate recreational, dining, and business activities for employees and guests, ensuring all arrangements are confirmed and executed efficiently.<br>• Oversee janitorial and maintenance work orders, ensuring timely resolution and liaising with vendors to provide workplace services.<br>• Organize and manage on-site events, including setup, breakdown, and delivery of necessary supplies.<br>• Respond to inquiries and complaints from employees, guests, and coworkers in a meticulous and service-oriented manner.<br>• Follow property-specific security and emergency procedures, notifying the appropriate parties to maintain building safety.<br>• Provide support for reception and administrative tasks, offering backup coverage when needed.<br>• Manage office supply inventory and mail services, ensuring seamless operations and onboarding processes.<br>• Communicate detailed information effectively within the team while following manager-provided directions.<br>• Solve straightforward problems using established procedures and demonstrate consistency in task execution.
<p>Our client is seeking for a Corporate Legal Assistant to join an in-house Legal Department in Philadelphia. This role offers a hybrid work schedule, and is instrumental in supporting the company's legal operations and corporate daily matters.</p><p><br></p><p>Legal Candidates with in-house experience should reach out directly to Kevin Ross w/ Robert Half in Philadelphia for immediate consideration.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Legal Department, including managing schedules, preparing correspondence, and organizing documents.</p><p>• Assist in drafting, proofreading, and editing a variety of legal documents, such as contracts, corporate filings, and memoranda.</p><p>• Maintain and update corporate records, entity databases, and board materials to ensure accurate and organized documentation.</p><p>• Manage legal files in both physical and digital formats, adhering to established protocols and compliance standards.</p><p>• Monitor critical deadlines, including contract renewals and regulatory filing dates, ensuring timely follow-ups.</p><p>• Coordinate document execution processes, including notarizations and filings, for legal and business entities.</p><p>• Serve as a point of contact between the Legal Department and other internal teams or external legal counsel.</p><p>• Conduct basic legal research and support special projects as directed by in-house counsel.</p><p><br></p>
We are looking for a skilled HR/Accounting Administrative Assistant to join our team in Albuquerque, New Mexico. In this Contract to permanent position, you will play a pivotal role in providing administrative support across various departments, ensuring smooth daily operations. This opportunity is ideal for individuals who thrive in dynamic environments and are eager to contribute to both HR and accounting functions.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors and staff, creating a welcoming and detail-oriented environment.<br>• Prepare and manage documents such as reports, presentations, and budgets with accuracy and attention to detail.<br>• Maintain and organize company records, both physical and digital, ensuring accessibility and security.<br>• Assist with HR tasks including onboarding, offboarding, payroll, benefits administration, and employee training.<br>• Support accounting operations by handling bookkeeping, audits, and reconciliations.<br>• Coordinate office operations, including supply procurement, inventory management, and facility maintenance.<br>• Record and transcribe meeting minutes, and assist in planning company events.<br>• Conduct research on company technologies, market opportunities, and industry trends.<br>• Provide administrative support to the leadership team, ensuring seamless communication and workflow.
<p>We are looking for an experienced Benefits Administrator to join our team in Birmingham, Alabama. In this role, you will oversee various aspects of employee benefits, ensuring seamless administration and excellent customer service. You will collaborate closely with HR, payroll, and vendors to support employees and maintain compliance with company policies. This position offers a hybrid work schedule and flexible hours. </p><p><br></p><p>Responsibilities:</p><p>• Administer employee benefits programs, including enrollment and ongoing management through systems such as Paylocity.</p><p>• Facilitate orientations for new team members, guiding employees on benefit options and assisting with enrollment processes.</p><p>• Collaborate with the HR Director to coordinate open enrollment sessions and provide clear explanations to employees.</p><p>• Reconcile vendor bills and ensure accurate reporting and payments.</p><p>• Partner with payroll to ensure seamless integration of benefits-related data.</p><p>• Manage relationships with vendors, maintaining strong communication during open enrollment and throughout the year.</p><p>• Generate and analyze reports using Excel and various vendor portals.</p><p>• Address employee inquiries about benefits, providing clear and empathetic explanations.</p><p>• Maintain confidentiality and ensure compliance with company policies and legal regulations.</p>
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
We are looking for a detail-oriented and dependable Payroll Administrator to join our team in North Charleston, South Carolina. This is a Contract to permanent position within the automotive industry, offering an excellent opportunity to contribute to payroll operations and administrative processes. The ideal candidate will bring strong organizational skills and a commitment to accuracy while working in a fast-paced, focused environment.<br><br>Responsibilities:<br>• Collect and compile payroll data, including hours worked, bonuses, commissions, and tax deductions, from timesheets and other records.<br>• Verify and update payroll records to reflect changes such as tax exemptions, insurance coverage, promotions, and departmental transfers.<br>• Review payroll calculations for accuracy and ensure timely processing of payments.<br>• Generate and distribute paychecks, and prepare reports related to earnings, taxes, and deductions.<br>• Manage employee onboarding and termination paperwork, ensuring compliance with company policies.<br>• Maintain accurate records of employee benefits, vacation days, and sick leave eligibility.<br>• Assist with company benefit administration, including enrollment, plan inquiries, and open enrollment processes.<br>• Handle workers’ compensation claims, including filing reports, tracking incidents, and monitoring claim progress.<br>• Respond to inquiries from employees regarding payroll, benefits, and employment policies.<br>• Ensure confidentiality of sensitive employee and company information at all times.
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting.<br><br>Responsibilities:<br>• Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies.<br>• Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes.<br>• Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives.<br>• Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications.<br>• Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist with special projects and other administrative tasks as assigned.
<p>Robert Half is partnered with a well established greater New Orleans construction company in search of an Executive Assistant. We are looking for a dedicated Executive Assistant to provide comprehensive support to the leadership team in a dynamic construction environment. This role requires a proactive individual who can anticipate needs, manage administrative tasks with precision, and contribute to the smooth operation of both personal and detailed responsibilities. This direct hire, permanent position offers a unique opportunity to work closely with company leaders, ensuring their focus remains on strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.</p><p>• Organize and prepare agendas, take detailed meeting notes, and ensure follow-up on action items.</p><p>• Communicate on behalf of leadership with internal teams and external stakeholders, maintaining professionalism and confidentiality.</p><p>• Handle a variety of personal and detailed administrative tasks, such as booking appointments, coordinating travel, and managing pet care needs.</p><p>• Run errands and attend in-person meetings to support leadership objectives.</p><p>• Oversee document control by organizing and maintaining both personal and detailed files.</p><p>• Prepare expense reports for executives and assist with financial tracking.</p><p>• Perform light project management duties, ensuring tasks are completed efficiently and on schedule.</p><p>• Support philanthropic initiatives by coordinating events and managing related tasks.</p><p>• Serve as a central point of communication, liaising with healthcare professionals, family members, and vendors as needed.</p>
<p><strong>About the Firm</strong></p><p>We are a privately held wealth management, accounting, and family office services firm. Founded in 2005 as a virtual-first organization, we now serve clients across 35 states with specialties in advisory, risk management, tax, and CPA services. Our Boca Raton office serves as a client-facing hub, supporting our mission to deliver tailored financial strategies and family office solutions.</p><p><strong>The Opportunity</strong></p><p>We are seeking a <strong>Full-Time Executive Assistant</strong> to support two senior partners and provide seamless operational, administrative, and compliance support across our advisory and family office practices. This is a <strong>replacement role</strong> for a long-tenured assistant who is pursuing her PhD after 5 years with the firm. The ideal candidate will be proactive, detail-oriented, and highly adaptable, with the ability to manage complex scheduling, compliance deadlines, and occasional personal support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level support to senior advisory partners, including calendar management, travel coordination, and meeting preparation.</li><li>Coordinate and support <strong>6–8 business trips annually</strong>, including conferences, networking events, and trips to California (1–3 days each).</li><li>Manage office workflows, compliance processes, and client deliverables with accuracy and timeliness.</li><li>Prepare, edit, and maintain professional correspondence, presentations, and reports.</li><li>Assist with compliance requirements across multiple states on an annual basis.</li><li>Maintain discretion while occasionally handling personal tasks (e.g., errands, scheduling services).</li><li>Collaborate with internal teams to support firm initiatives, including new service package launches.</li><li>Ensure accurate tracking and reporting in Excel and MS Office Suite.</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>4–8 years of professional experience</strong> post-college, ideally supporting executives in finance, legal, accounting, or related industries.</li><li>Bachelor’s degree in business, finance, or related field preferred.</li><li>Strong proficiency in <strong>MS Office Suite (Excel, Word, Outlook, PowerPoint)</strong>.</li><li>Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.</li><li>Exceptional communication and interpersonal skills; professional presence as a representative of the firm.</li><li>Flexibility to support partners working across time zones, including occasional evening availability.</li><li>Ability to travel occasionally (approx. 6–8 trips/year).</li></ul><p><strong>Cultural Fit</strong></p><p>We are looking for someone who embodies professionalism, energy, and intellectual curiosity—someone who can quickly pick up new concepts, ask clarifying questions, and thrive in a fast-paced advisory environment. A successful candidate will be:</p><ul><li>Detail-oriented and organized</li><li>Professional yet approachable</li><li>A strong communicator and problem-solver</li><li>Comfortable with evolving priorities and deadlines</li></ul><p><br></p><p><br></p>
<p>We are looking for a highly skilled Sr. Executive Assistant to provide essential administrative, strategic, and operational support to the President of our client's non-profit organization. This role is integral in ensuring efficient communication with internal and external stakeholders, managing high-level projects, and maintaining confidentiality in all aspects of the position. The ideal candidate will play a key role in driving organizational effectiveness while handling complex scheduling, event coordination, and executive tasks. This is a hybrid position and offers full, generous benefits.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and prepare for meetings and events, ensuring seamless execution to support the President's external and internal engagements.</p><p>• Collaborate with front-office resources and external parties to refine speeches and presentation materials, ensuring alignment with organizational objectives.</p><p>• Manage document review workflows, prioritizing and organizing materials for optimal accessibility and impact.</p><p>• Strategically plan and manage calendars, preparing detailed schedules and week-ahead memos to optimize time allocation.</p><p>• Arrange domestic and international travel, including flights, accommodations, and ground transportation, while maintaining up-to-date travel profiles.</p><p>• Partner with peers within the executive support team to ensure cohesive operations and collaboration.</p><p>• Assist with special projects and initiatives, contributing to organizational goals and efficiency.</p><p>• Handle confidential documents and correspondence with discretion and professionalism.</p><p>• Perform additional administrative duties as required to support the President and organizational needs.</p>
. Job Description:<br><br>Tasks first few months will include training on all tasks including discussions on firm procedures & network software<br>i. Reception/Answering client calls<br>i. Requires more than simply transferring calls – eventually assist clients with basic inquires and instructions/paperwork for cash requests.<br>ii. Client greetings with setup in conference room<br>iii. Team and support staff calendars<br>i. Daily updates, review for new tasks or add tasks requiring multi steps.<br>iv. Incoming and outgoing mail processing, UPS prep & notifications to team<br>v. Client new accounts paperwork<br>i. Preparation of all documents – multiple depending on account type, delivery to clients, review of returned documents for accuracy and completed signatures. On-boarding/Uploading to outside custodians and verification of all follow-through tasks by custodian.<br>vi. Client account maintenance<br>i. Multi-stepped preparation of paperwork, delivery to and from client, processing through custodian and monitoring for completion.<br>ii. Includes items like address changes, updates to names or Corporate authorized signers.<br>vii. Client check deposits<br>viii. Client meeting folders<br>ix. Downloads of daily transactions from our mutual fund custodian<br>x. Charity donation letters for client gifting<br>i. Including letters cc’d to client and tracking of delivery to entity.<br>xi. Updates to client mailing spreadsheet & label creation in mail merge<br>xii. Updates to Outlook contacts<br>xiii. Updates to team pending task logs<br>xiv. Updates to various established spreadsheets<br><br><br>4. Qualifications Required:<br><br>i. Prompt/Strong work ethic – Dependability is an absolute requirement.<br>ii. Excellent organizational skills<br>iii. Ability to multi-task - Absolute Requirement<br>i. Tasks are not generally start and finish same time. Most are multi-stepped and we have frequent priority popups during the day which means stopping, completing something else and then going back to original task(s).<br>ii. Cannot get flustered when changing tasks midstream as it happens often<br>iii. Needs to be able to monitor incoming emails for new potential priorities while performing other tasks.<br>iv. Ability to prioritize<br>v. Extremely detail oriented<br>vi. Accuracy in processing – Absolute Requirement<br>vii. Microsoft Office – strong skills<br>i. EXCEL, WORD & OUTLOOK – will be used all day long<br>ii. Mail Merge experience is a plus<br>viii. DocuSign<br>i. Experience is a plus<br>ix. Confidentiality is essential.<br>i. Client & firm information cannot be discussed outside of the office<br>x. Financial industry knowledge<br>i. Knowledge/Experience is a extreme plus<br>xi. General computer skills
<p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Act as a point of contact between executives, staff, clients, and external partners.</li><li>Prepare reports, presentations, and correspondence with accuracy and professionalism.</li><li>Manage confidential information with discretion and integrity.</li><li>Coordinate and organize executive meetings, including agenda preparation and follow-up on action items.</li><li>Assist with special projects, research, and event planning as needed.</li><li>Maintain filing systems, records, and databases for executive documents.</li><li>Anticipate executives’ needs to ensure efficiency and effectiveness.</li></ul><p><br></p>
Seeking an experienced Sales Coordinator to support the Customer Service Team in Ann Arbor MI. This role is. The ideal candidate is team-oriented, detail-oriented, highly organized, and detail oriented, with strong administrative, customer service, and sales communication skills. The position requires comfort working in fast-paced environments and the ability to collaborate effectively within a small team structure. Pay up to $24/hr depending on experience. This role is HYBRID. <br><br>Key Responsibilities: <br>• Respond promptly to customer inquiries via phone and email <br>• Prepare and send warranty quotes and invoices following established procedures and pricing <br>• Process purchase orders, enter payments, and update account records <br>• Track customer correspondence and maintain accurate data in internal systems <br>• Support the creation and maintenance of process documents and customer communication materials <br>• Assist with preparing reports and status updates for management <br>• Coordinate with internal departments to address customer needs and resolve issues <br>• Perform other administrative duties as assigned and strong customer service<br>• Conduct proactive outreach to customers following system purchases <br>• Communicate warranty benefits and terms effectively to drive sales <br>• Follow up with customers as warranty expiration dates approach to facilitate renewals <br>• Track customer information and status in internal systems <br>• Recommend new opportunities and trends based on reports and customer feedback <br>Marketing Support <br>• Assist with marketing initiatives and campaign support as needed <br>• Contribute to customer communication materials and promotional content <br>Team Collaboration <br>• Work collaboratively within a two-person team environment, requiring excellent interpersonal skills <br>• Maintain constant communication with team members via Microsoft Teams throughout the workday <br>• Coordinate efforts to ensure seamless customer experience and operational efficiency <br>Compensation & Benefits <br>• Associate degree or equivalent experience <br>• Strong organizational skills with attention to detail <br>• Clear written and verbal communication abilities with sales acumen <br>• Proficiency in Microsoft Office (including Teams) and familiarity with CRM systems are preferred <br>• Ability to prioritize, multitask, and work both independently and collaboratively <br>• Experience in processing orders, invoices, or contracts is a plus <br>• Comfort with sales conversations and customer relationship building Minimum Requirements <br>• At least 2 years in an administrative, customer service, or sales support role <br>• Proficient in English communication with strong phone presentation skills <br>• Skilled in Microsoft Office applications and the Teams platform <br>• detail oriented attitude and excellent phone etiquette <br>• Ability to thrive in a collaborative team environment <br>• Willingness to engage in sales activities and light marketing support <br>Work Environment • Office environment <br>• Standard business hours, Monday through Friday <br>• Collaborative two-person team structure requiring constant communication and coordination <br>• Initial office-based work with potential remote opportunities
We are looking for a skilled Systems Administrator to join our team in Glendale, Wisconsin, on a Contract to permanent basis. In this role, you will be responsible for maintaining and optimizing IT systems, ensuring seamless network operations, and troubleshooting hardware and software issues. The ideal candidate will bring extensive hands-on experience and a proactive approach to managing system health and resolving technical challenges.<br><br>Responsibilities:<br>• Monitor server and workstation performance, including disk space, memory usage, system logs, backups, and security measures.<br>• Configure, install, and troubleshoot hardware and software components, including drivers, peripherals, and user customizations.<br>• Diagnose and resolve network connectivity issues, routing errors, and name resolution problems.<br>• Administer user accounts, mailboxes, group policies, printers, and network security tasks.<br>• Support the help desk by resolving escalated technical issues and providing guidance to team members.<br>• Collaborate with higher-level engineers to set up, analyze, and repair server infrastructure devices.<br>• Ensure optimal functioning of critical IT systems to prevent service interruptions.<br>• Transport and handle IT equipment as needed for installations and repairs.<br>• Integrate mission-critical devices into client networks effectively.
<p>We are looking for a detail-oriented and welcoming Receptionist to serve as the first point of contact for visitors and callers at our Bellaire, Texas location. In this contract, with potential to hire position, you will manage front desk responsibilities, provide administrative support, and maintain smooth office operations. Your role will be pivotal in ensuring a positive experience for both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors by verifying identification, following guest protocols, and notifying staff to ensure proper escort through the facility.</p><p>• Handle incoming and outgoing mail, including scheduling express mail pickups and deliveries.</p><p>• Maintain electronic filing systems and ensure compliance with organizational standards.</p><p>• Provide document services such as copying, scanning, binding, and internal or external courier transfers.</p><p>• Coordinate meeting logistics, including scheduling conference rooms and managing catering orders, setup, and cleanup.</p><p>• Support office operations by addressing building maintenance requests and ordering office supplies or groceries as needed.</p><p>• Assist in planning and organizing company-related social events.</p><p>• Prepare standard documents such as memoranda and reports, including transcription from verbal instructions.</p><p>• Facilitate onboarding and offboarding processes for employees by providing administrative support.</p><p>• Operate and maintain office equipment, coordinating with IT and facilities teams for repairs or replacements.</p>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>· Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>· Maintain proper records of employee attendance and leaves</p><p>· Assist HR Manager in policy formulation, hiring and salary administration</p><p>· Submit online job postings, shortlist candidates and schedule job interviews</p><p>· Coordinate orientation and training sessions for new employees</p><p>· Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
