<p>POSITION SUMMARY</p><p>Position is responsible for conducting reimbursement billing activities related to various Federal, </p><p>State and local grants and contracts.</p><p>ESSENTIAL JOB DUTIES AND RESPONSIBILITIES</p><p>1 Track the schedule of reimbursement billing deadlines and submit billings according to </p><p>the schedule</p><p>2 Track expenses to assure all funds have been expended each year</p><p>3 Prepare reimbursement billings in accordance with the formats and content required by </p><p>each granting agency</p><p>4</p><p>Submit reimbursement billings and required support to appropriate contact at each </p><p>granting agency and maintain correspondence to ensure timely receipt of </p><p>reimbursement</p><p>5 Prepare and submit monthly financial reports required by granting agencies</p><p>6 Assist in preparation of new and all revisions of the grant budgets</p><p>7</p><p>Monitor budget-to-actual and work with Grant Administrator and program personnel to </p><p>formulate projections and budget amendments</p><p>8</p><p>Review contracts and awards to determine allowable costs, appropriate billing formats, </p><p>budget amendment requirements, and submittal deadlines.</p><p>9 Maintain appropriate documentation for each billing for each grant</p><p>10 Assist with annual audit activities</p><p>11 Participate in administrative staff meetings, agency committees, and other projects as </p><p>assigned</p><p>12 Adhere to Southwest Solutions policies and procedures</p><p>JOB TITLE: </p><p>Grants Billing Specialist</p><p>CLASSIFICATION: </p><p>Non-Union</p><p>CENTER OF EXCELLENCE & UNIT:</p><p>SWS - Finance</p><p>SUPERVISES:</p><p>No</p><p>REPORTS TO:</p><p>Grants Administrator</p><p>FLSA STATUS:</p><p>Non-Exempt</p><p>Creation Date: May 2017 Revision Date: March 2021</p><p>13 Adhere to Southwest Solutions code of ethics, and comply with local, state and federal </p><p>laws</p><p><br></p>

<p>MINIMUM JOB REQUIREMENTS</p><p>EDUCATION • High school diploma or equivalency</p><p>• Associate’s degree in Accounting, Finance, or related field preferred</p><p>EXPERIENCE • One year of billing experience preferably with non-profit grants</p><p>• Advanced user of Microsoft Excel</p><p>REQUIRED</p><p>CERTIFICATIONS </p><p>& LICENSURES</p><p>Possession of a valid driver’s license and access to a reliable</p><p>transportation for day-to-day job performance</p><p>KNOWLEDGE, </p><p>SKILLS, AND </p><p>ABILITIES</p><p>• Display meticulous attention to detail and accuracy in work product</p><p>• Demonstrated ability to manage time, organize and prioritize work </p><p>assignments to meet deadlines</p><p>• Possess flexibility and the able to work successfully in a fast-paced </p><p>environment</p><p>• Ability to communicate effectively both orally and in writing with </p><p>employees, managers and the general public </p><p>• Demonstrated excellent customer service skills and professionalism </p><p>toward internal and external customers </p><p>• Adept at contributing effectively as part of a professional team</p><p>• Ability to maintain cultural awareness and sensitivity to differing </p><p>backgrounds</p><p>• Proficient in the use of all MS Office applications, Office 365 and </p><p>familiarity with other web-based solutions</p><p>• Flexibility in days/hours available for scheduled work, including </p><p>evenings and weekends</p><p>WORKING </p><p>CONDITIONS</p><p>• Services will be provided in the office or other appropriate </p><p>community settings</p><p>• Work may require vehicle travel in an urban community</p><p>• Must be able to tolerate varied weather conditions when traveling </p><p>within the community</p><p>PHYSICAL </p><p>REQUIREMENTS</p><p>• Sitting, standing, walking, driving, repeated hand and wrist motions </p><p>(for use of computers, phones, and other office equipment) are </p><p>required</p><p>• Vision must be suitable to read printed material and computer </p><p>screen</p><p>• Hearing and speech must be sufficient to communicate in person </p><p>and over the telephone</p>

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