We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
We are looking for a dedicated Office Assistant to join our team in Waco, Texas. In this role, you will serve as the welcoming face of the company while ensuring smooth day-to-day office operations. This position requires a proactive individual with strong organizational skills and the ability to manage multiple administrative tasks effectively.<br><br>Responsibilities:<br>• Greet visitors and provide a friendly, detail-oriented first impression at the front desk.<br>• Coordinate and place orders for office supplies to ensure adequate inventory levels.<br>• Schedule and organize meetings, including managing calendars and booking meeting spaces.<br>• Arrange catering for luncheons and assist with event-related logistics.<br>• Scan and file documents for accounting and HR departments to maintain accurate records.<br>• Book business travel arrangements, including flights and accommodations, as needed.<br>• Monitor and restock supplies in the break room to keep it fully stocked and organized.<br>• Provide general administrative support to various departments, ensuring tasks are completed efficiently.
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>We are looking for a highly organized and proactive Administrative Assistant to support daily administrative operation for our client based in Moberly, MO.</p><p><br></p><p>Responsibilities:</p><ul><li>Screen telephone calls and visitors; resolve routine inquiries and refer complex issues appropriately</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Prepare and update routine internal reports; verify and collect data</li><li>Maintain and organize confidential files, records, and publications</li><li>Assist in preparing reports related to operations, personnel, and other department activities</li><li>Support departmental projects, processes, and programs</li><li>Serve as an administrative liaison with internal departments and external vendors</li></ul><p><br></p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Houston, Texas. This is a Contract-to-Permanent position that requires a friendly and approachable individual who can provide excellent administrative and customer support. In this role, you will assist with reception duties, address inquiries with care, and offer backup support to Human Resources and Management.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming reception experience.<br>• Handle incoming calls and correspondence, providing accurate information and addressing customer inquiries.<br>• Assist with administrative tasks, including document preparation, data entry, and clerical duties.<br>• Support Human Resources and Management teams with scheduling, filing, and other essential functions.<br>• Manage billing processes and ensure timely and accurate invoicing.<br>• Coordinate office operations, including supply management and organization.<br>• Utilize Microsoft Office Suite tools such as Excel, Word, and Outlook for reporting and communication.<br>• Maintain a positive and proactive attitude when dealing with complaints or challenging situations.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Collaborate with team members to improve office workflows and procedures.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>Support a mission-driven nonprofit organization in Honolulu by handling crucial administrative tasks to advance community-based initiatives. Preference will be given to Hawaii residents due to the crucial nature of on-premises support for events and operations. Beyond technical skills, we are looking for someone with a proactive, detail-oriented mindset and a passion for supporting a dynamic, collaborative work environment. Call us today at 808-531-0800 to apply! Preference will be given to <strong>Hawaii residents</strong>, as the responsibilities require on-site work and coordination with local team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain and update donor databases.</li><li>Prepare materials for campaigns and events.</li><li>Coordinate volunteer schedules and recruitment.</li><li>Draft and send email communications to key stakeholders.</li><li>Track budgets and assist in preparing financial reports.</li></ul><p><br></p>
We are looking for an Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.<br><br>Responsibilities:<br>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.<br>• Assist in streamlining workflows by implementing efficient organizational systems.<br>• Manage large volumes of business cards, ensuring proper storage and accessibility.<br>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.<br>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.<br>• Answer inbound calls and provide reception duties as needed.<br>• Scan and digitize documents to support efficient record-keeping.<br>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.<br>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team on a long-term contract basis in Holyoke, Massachusetts. In this role, you will play a key part in ensuring smooth office operations while providing exceptional administrative support. This position offers an opportunity to contribute to a dynamic environment within the education sector.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming phone calls professionally and direct inquiries to the appropriate personnel.</p><p>• Perform accurate data entry to maintain and update office records and databases.</p><p>• Provide administrative support to various departments, ensuring tasks are completed efficiently.</p><p>• Manage daily office operations, including scheduling, correspondence, and filing.</p><p>• Greet visitors and assist with receptionist duties to uphold a welcoming environment.</p><p>• Organize and maintain office documents, ensuring easy access for team members.</p><p>• Support team members with special projects and administrative tasks as needed.</p><p>• Coordinate office supplies and ensure inventory levels are maintained.</p><p>• Prepare reports and presentations as required by management.</p><p>• Collaborate with colleagues to improve office workflows and processes.</p>
<p> A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy <strong>Administrative Assistant</strong> to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. <strong>Preference will be given to Hawaii residents</strong> due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Operational Support:</strong> Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li><strong>Calendar and Schedule Management:</strong> Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li><strong>Document Creation and Management:</strong> Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li><strong>Communication:</strong> Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li><strong>Event Coordination:</strong> Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li><strong>Office Technology and Supplies Management:</strong> Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li><strong>Process Optimization:</strong> Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li><strong>Travel Planning:</strong> Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li><strong>Support for Recruiting Efforts:</strong> Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li><strong>Budget Tracking and Compliance:</strong> Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li><strong>Ad-Hoc Tasks:</strong> Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul><p><br></p>
<p>We are seeking a motivated and detail-oriented <strong>Administrative Assistant</strong> to join a dynamic team in Williamsport, PA. This is an excellent opportunity for recent graduates looking to gain hands-on experience in a fast-paced, collaborative work environment. If you're looking to jump-start your career in administrative support and thrive on supporting operations, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including maintaining records, scheduling appointments, and preparing correspondence.</li><li>Coordinate meetings, manage calendars, and communicate updates with internal staff and external stakeholders.</li><li>Assist in creating reports, presentations, and other documentation to support operations or project workflows.</li><li>Organize and maintain filing systems (digital and physical) and handle data entry tasks with accuracy and efficiency.</li><li>Act as the first point of contact for office visitors and calls, ensuring inquiries are directed appropriately.</li><li>Collaborate with team members to identify opportunities to improve efficiency in administrative processes.</li></ul><p><br></p><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Tacoma, WA. In this role, you will provide essential support for two key projects involving digital file organization and project management tools. This is a contract position with opportunities to contribute significantly to the success of a small but dynamic business.</p><p><br></p><p>Responsibilities:</p><p>• Organize and restructure digital files within SharePoint to establish a clear and efficient file management system.</p><p>• Collaborate with an external IT department to manage employee permissions and address technical setup requirements.</p><p>• Perform data entry and optimize the use of SmartSheet for project timelines, office administration, and project management.</p><p>• Identify opportunities to enhance the functionality of SmartSheet to better meet organizational needs.</p><p>• Provide general administrative support to ensure smooth project execution and team collaboration.</p><p>• Utilize Microsoft Office Suite for creating reports and spreadsheets.</p><p>• Monitor and update electronic document management systems to ensure compliance and accessibility.</p>
<p>We are looking for a proactive and personable Office Assistant to join our client's team in Waupaca! In this position, you will play a key role in ensuring smooth daily operations by providing administrative support and maintaining an organized work environment. This role requires a friendly demeanor and adaptability to a dynamic setting. </p><p><br></p><p>Responsibilities:</p><p>• Open the office daily and create a welcoming atmosphere.</p><p>• Greet customers and provide exceptional service with a detail-oriented and friendly approach.</p><p>• Handle clerical tasks such as scanning documents, organizing files, and maintaining office records.</p><p>• Answer inbound calls and assist with inquiries in a timely and efficient manner.</p><p>• Support daily operations by performing receptionist duties and managing administrative tasks.</p><p>• Utilize Microsoft Office Suite, including Excel and Outlook, to manage communications and documentation.</p><p>• Stay eager to learn and take on new responsibilities as they arise.</p>
We are looking for a proactive and detail-oriented Administrative Assistant to join our team on a part-time, contract basis in Park Ridge, Illinois. The ideal candidate will bring strong organizational skills, a forward-thinking personality, and the ability to manage tasks effectively in a fast-paced environment. This position requires a dependable individual who can assist with administrative duties, manage deadlines, and handle errands with a high level of care and attention.<br><br>Responsibilities:<br>• Provide general administrative support, including organizing schedules and managing deadlines.<br>• Monitor and remind the team of important dates and deadlines to ensure timely completion of tasks.<br>• Run errands such as picking up lunch or visiting local offices; a valid driver's license and reliable vehicle are required.<br>• Perform notary services as needed, ensuring proper documentation and compliance.<br>• Handle inbound calls and manage receptionist duties, ensuring clear and effective communication.<br>• Maintain calendars and schedules to optimize workflow and prioritize tasks.<br>• Assist with data entry and other office-related tasks to ensure accuracy and efficiency.<br>• Coordinate with team members to address immediate needs and maintain smooth operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakbrook Terrace, Illinois. In this role, you will handle a variety of administrative tasks to ensure smooth office operations, including managing the front desk and supporting essential office functions.<br><br>Responsibilities:<br>• Accurately enter and maintain time records using ProLaw.<br>• Monitor and replenish office supplies to ensure adequate stock.<br>• Assist visitors and grant access to the office as needed.<br>• Oversee front desk operations, including greeting guests and managing inquiries.<br>• Coordinate administrative tasks to support day-to-day office activities.<br>• Respond to internal and external communication promptly and professionally.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This is a Contract-to-Permanent position within the non-profit sector, offering an opportunity to support meaningful projects and make a positive impact. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth operations for the team.<br><br>Responsibilities:<br>• Work closely with the Coordinator and project team to support collaborative efforts.<br>• Gather and organize data, ensuring accurate input into databases.<br>• Maintain tracking systems and project files to ensure they are up-to-date.<br>• Prepare materials for meetings, including reports, presentations, notes, and agendas.<br>• Assist in general administrative tasks to ensure seamless daily operations.<br>• Provide support in coordinating schedules, communications, and logistics.<br>• Ensure compliance with organizational standards and procedures in all administrative tasks.<br>• Act as a liaison between team members to facilitate effective communication.<br>• Contribute to the success of projects by offering proactive support and solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This Contract-to-Permanent position offers the opportunity to work in a dynamic, mission-driven environment, supporting essential operations and contributing to impactful projects. The ideal candidate will excel at multitasking, possess strong organizational skills, and be comfortable with technology and administrative tools.<br><br>Responsibilities:<br>• Manage and organize project boards using Asana, ensuring tasks are created, assigned, and tracked effectively.<br>• Coordinate schedules, maintain calendars, and handle inbox management for team members.<br>• Ensure accurate data entry and updates across donation platforms and internal systems.<br>• Support cross-functional teams by monitoring project timelines and providing timely follow-ups.<br>• Maintain and oversee online forms, ensuring donation tracking and databases are reliable and up-to-date.<br>• Assist with general administrative duties including reception tasks and answering inbound calls.<br>• Collaborate with team members to streamline communication and improve workflow processes.<br>• Proactively identify and address team needs to enhance operational efficiency.<br>• Provide assistance in preparing reports, presentations, and other documentation as needed.
<p>Roseann Mabry from Robert Half is partnering with a growing national company toplace a Pert-Time Office Manager in Downtown St. Louis. The Part-Time position for the Office Manager will be Monday 8 hours, Wednesday 8 hours and 4 hours on Friday. You will be given a parking pass. This position will be opening mail, sorting it by department, scanning in documents, electronic filing of documents, inventory of SWAG items, stocking kitchen, answer phone and greeting the occasional guest, and data entry into the database. You will need to get a notary license upon hire. The amazing opportunity for the Part-Time Office Manager will be paid up to $30.00 an hour. You will also receive medical, dental and vision insurance benefits! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!</p><p><br></p><p>Responsibilities:</p><p>• Handle receptionist duties, including greeting visitors and managing phone calls.</p><p>• Organize and scan documents to maintain accurate digital records.</p><p>• Perform general clerical tasks such as data entry and filing.</p><p>• Provide back-office support to ensure efficient workflow.</p><p>• Coordinate inter-office mail distribution and deliveries.</p><p>• Assist with office administration tasks to maintain a well-functioning workspace.</p><p>• Monitor and replenish office supply inventory as needed.</p><p>• Maintain clear and precise communication with team members and external contacts.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
We are looking for a meticulous Administrative Assistant to provide comprehensive legal administrative support in our Lake Geneva, Wisconsin office. This Contract to permanent position is ideal for candidates who thrive in a fast-paced environment and are skilled at managing multiple tasks with precision and professionalism. While prior legal experience is advantageous, it is not mandatory for this role.<br><br>Responsibilities:<br>• Prepare, edit, and finalize documents and assignments with accuracy and efficiency.<br>• Organize and maintain client files, coordinate meetings and appointments, and arrange travel schedules as needed.<br>• Support billing processes by assisting with timekeeping, transcription, and processing payment requests.<br>• Collaborate with other team members to ensure seamless execution of shared duties and special projects.<br>• Handle inbound calls and inquiries in a meticulous manner, providing exceptional service to clients and stakeholders.<br>• Prioritize and manage multiple tasks to meet deadlines while maintaining attention to detail.<br>• Perform data entry tasks with precision to ensure accurate documentation.<br>• Assist with receptionist duties, including greeting visitors and managing office communications.<br>• Proactively identify and resolve administrative challenges to support overall office efficiency.
We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with a focus on excellent customer service.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle email correspondence and ensure timely responses to inquiries.<br>• Schedule appointments and manage calendars efficiently.<br>• Assist with receptionist duties, including greeting visitors and answering inquiries.<br>• Provide clerical support to ensure smooth day-to-day operations.<br>• Utilize dispatching skills to coordinate services and resources effectively.<br>• Collaborate with team members to meet deadlines and ensure operational success.<br>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.
We are looking for a detail-oriented Administrative Assistant to join our team in Silver Spring, Maryland. As part of this Contract-to-Permanent position, you will play a crucial role in managing document processes, ensuring accuracy, and maintaining effective communication with clients. This role requires strong organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Review and verify client-submitted documents to ensure accuracy and completeness.<br>• Manage the certification process by sending necessary links to clients and ensuring all required forms are properly filled out.<br>• Oversee logo usage submissions, ensuring compliance with guidelines when clients provide materials.<br>• Monitor and assess product testing submissions to confirm all information is correctly entered.<br>• Maintain organized records of controlled documents and update files as needed.<br>• Handle inbound calls professionally and provide accurate information to clients.<br>• Assist with general administrative office tasks, including data entry and document compilation.<br>• Act as a receptionist by managing inquiries and directing communication effectively.<br>• Support the team in maintaining a streamlined document control process.<br>• Collaborate with other departments to ensure smooth operations and timely completion of tasks.
