<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California in Koreatown. In this role, you will support daily administrative operations at a property site while ensuring excellent customer service and organizational efficiency. This position requires bilingual communication skills and a strong ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls, ensuring clear and courteous communication.</p><p>• Respond to customer inquiries and provide exceptional service through email correspondence.</p><p>• Perform accurate data entry to maintain and update records and databases.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents and presentations.</p><p>• Coordinate administrative tasks and provide support to team members as needed.</p><p>• Assist in organizing and maintaining office files and documentation.</p><p><br></p>
<p>We are looking for an experienced Corporate Paralegal to join our team near Warwick, Rhode Island. This role will involve supporting a fast-paced legal environment, focusing on corporate transactions, compliance, and commercial matters. The ideal candidate will possess strong organizational skills and the ability to manage critical legal documentation and processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee transaction data rooms, ensuring smooth closings for debt and equity financings as well as acquisitions.</p><p>• Draft, prepare, and file corporate and regulatory documents under the supervision of in-house counsel.</p><p>• Maintain comprehensive legal records, entity databases, and organizational charts to ensure accuracy and compliance.</p><p>• Analyze agreements to identify and track payment obligations and reporting requirements.</p><p>• Develop and manage reporting repositories for capital partners using Smartsheet and other tools.</p><p>• Facilitate contract review processes, including execution and secure storage.</p><p>• Assist with insurance compliance tasks, including claims documentation and reporting.</p><p>• Act as a liaison between internal departments, external legal counsel, counterparties, and regulatory agencies.</p>
<p>Robert Half is looking for an experienced and highly organized Paralegal to join a client's Estate Planning team in Chicago, Illinois. This role is ideal for a detail-oriented individual with a strong background in gift tax returns, trust administration, and estate planning processes. The successful candidate will play a crucial role in ensuring compliance, managing client files, and supporting attorneys in delivering exceptional client service.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file annual gift tax returns (Form 709) with minimal oversight, ensuring accuracy and timely submission.</p><p>• Collaborate with clients and accountants to gather necessary financial documentation for tax filings.</p><p>• Manage the administration of Irrevocable Life Insurance Trusts (ILITs), including tracking premium payments and issuing Crummey notices.</p><p>• Draft and maintain trust-related documents, such as deeds and assignments, while coordinating asset transfers with financial institutions.</p><p>• Organize and track estate planning promissory notes, including monitoring maturity dates and coordinating renewals or payoffs.</p><p>• Maintain detailed and compliant records for trust funding activities, ensuring all documentation is accurate and accessible.</p><p>• Provide proactive communication to clients, addressing inquiries and ensuring timely follow-ups on outstanding items.</p><p>• Support attorneys by anticipating client needs and delivering high-quality administrative assistance.</p><p>• Ensure compliance with legal standards and best practices in estate planning and trust administration.</p><p>• Utilize legal software and systems to manage case files and workflows efficiently</p>
<p>A growing manufacturing company is seeking an Administrative Assistant to provide vital support to plant operations. This role is heavily focused on order entry, work order management, and reporting, in addition to broader administrative tasks that keep the plant running smoothly. Success in this position requires accuracy, attention to detail, strong organizational skills, and effective communication.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform accurate order entry by creating sales orders in the ERP system from customer purchase orders.</li><li>Generate work orders from existing quotes and print associated tags or labels.</li><li>Prepare and compile weekly reports using Microsoft Excel, including exporting and analyzing data.</li><li>Enter and reconcile daily production labor reports.</li><li>Maintain customer and vendor information.</li><li>Assist with timekeeping verification and labor tracking.</li><li>Provide administrative support for company events, training sessions, and audits.</li><li>Prepare correspondence, reports, and meeting documentation.</li><li>Maintain inventory and purchase office/non-operating supplies.</li><li>Coordinate with Shipping/Receiving and Accounting to ensure accurate receipt of purchased items in the ERP system.</li><li>Greet visitors, customers, and vendors entering the facility.</li><li>Answer and forward incoming calls as needed.</li><li>Provide backup support for other administrative staff as necessary.</li><li>Maintain records in compliance with company procedures.</li></ul><p>For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.</p>
<p>We are looking for an experienced commercial real estate Senior Paralegal to join an inhouse legal team in Greenville, South Carolina. This role focuses on providing high-level support in commercial real estate transactions, including acquisitions, financings, land development, and dispositions. The ideal candidate will bring extensive expertise in transactional law and contract drafting to ensure seamless and efficient legal operations.</p><p><br></p><p>• Assist in managing and coordinating commercial real estate transactions, including acquisitions, financings, land development, and dispositions.</p><p>• Draft and review contracts, purchase agreements, sale agreements, and other transactional documents with precision and attention to detail.</p><p>• Conduct thorough due diligence for real estate transactions to support informed decision-making.</p><p>• Collaborate with attorneys and stakeholders to ensure all documentation complies with legal standards and requirements.</p><p>• Oversee the preparation and execution of legal documents related to real estate development and construction projects.</p><p>• Provide guidance and support in resolving legal issues and challenges that arise during transactions.</p><p>• Maintain organized records of all legal documents and correspondence related to commercial real estate projects.</p><p>• Research and stay updated on relevant laws and regulations affecting real estate transactions.</p><p>• Facilitate communication between clients, legal teams, and other involved parties to ensure smooth transaction processes.</p>
<p>We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. <strong>WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE.</strong></p><p><br></p><p>Responsibilities:</p><p> Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency</p><p> Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;</p><p> Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;</p><p> Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;</p><p> Ensure the smooth flow of sensitive information and documents with discretion and professionalism;</p><p> Assist with administrative tasks related to office operations and executive routines</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Fairfax, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. You will be working onsite Monday to Friday. This is a contract role with the potential to be permanent.</p><p>Responsibilities:</p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary.</p>
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>We are looking for an experienced Administrative Assistant. This is a long-term contract position based in Memphis, Tennessee. The ideal candidate will bring strong organizational skills and a proactive approach to administrative tasks, helping ensure the smooth operation of the department.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process departmental materials such as correspondence, scholarly articles, surveys, student petitions, and class-related documents, ensuring accuracy in spelling, punctuation, and grammar.</p><p>• Serve as the primary receptionist for the department, greeting visitors, answering inquiries, distributing mail, and handling incoming and outgoing communications.</p><p>• Coordinate schedules by arranging appointments, meetings, and travel plans for department members, seminar speakers, and job applicants, while also managing reimbursements.</p><p>• Maintain and update the department’s website using current software tools, ensuring accuracy and alignment with university communication standards.</p><p>• Develop and oversee filing systems and record-keeping for the department, while monitoring and replenishing office supplies as needed.</p><p>• Assist with the creation, editing, and publication of content on the department’s Canvas page.</p><p>• Operate and maintain office equipment, including computers, printers, copiers, and scanners, utilizing various software tools such as word processing, spreadsheets, databases, and web page editors</p>
<p>Candidates who possess the ability to think critically while providing research and administrative support might thrive in this Trust & Estates Paralegal position. Are you looking for an immediate position? If you have a passion for the legal field, Robert Half might have a Paralegal position for you. Candidates in the Boston area may be interested in applying for this permanent opportunity. You might be a good fit for this position, if you are motivated and exercise focus, good computer skills, and organizational qualities.</p><p><br></p><p>Key responsibilities</p><p><br></p><p>- Provide support to attorney through all phases</p><p><br></p><p>- Data base management of all relevant documents</p><p><br></p><p>- Ability to effectively prioritize and organize a substantial amount of work</p><p><br></p><p>- Research and analyze intricate legal documents</p>
<p>We are looking for a skilled Paralegal to join our team in Madison, Wisconsin. The ideal candidate will have a strong background in personal injury or civil litigation and be proficient in managing legal documentation and case preparation. This is a permanent opportunity for someone who thrives in a detail-oriented and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Conduct intake calls and schedule appointments.</li><li>Set up and manage claims.</li><li>Collect, organize, and summarize certified medical records/bills.</li><li>Follow up on missing medical information.</li><li>Research medical providers.</li><li>Maintain regular client communication.</li><li>Coordinate with insurance carriers (e.g., liability/UIM/UM/subrogation).</li><li>Schedule depositions (clients, witnesses, experts, doctors, etc.).</li><li>Organize mediations and attorney meetings.</li><li>Collaborate with investigators.</li><li>Prepare settlement packages.</li><li>Answer interrogatories and requests to produce.</li><li>Prepare legal documents, including: Notices of Deposition, Notices of Filing Certified Medical Records, Requests to Admit Bills, Witness Lists.</li><li>Assist with trial preparation.</li><li>Manage defense authorizations and records.</li><li>Conduct final review of liens and outstanding balances.</li></ul>
<p>We are looking for an experienced Paralegal to join our dynamic team in West Hartford area of Connecticut. This role offers a unique opportunity to contribute to contract review, litigation support, and compliance management. The ideal candidate will possess strong attention to detail and legal expertise, ensuring smooth operations within a fast-paced legal department.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews of owner contracts, prepare contract summaries, and facilitate execution processes.</p><p>• Assist in the organization and modification of subcontract, purchase order templates, and related documents.</p><p>• Support the procurement of bonds, project insurance, and builder’s risk insurance as needed.</p><p>• Review and negotiate third-party agreements, process credit applications, and prepare notice letters.</p><p>• Track legal reviews for proposals, analyze bid terms, and contribute to qualification statements.</p><p>• Provide litigation support, including managing discovery responses, coordinating witness schedules, and filing pleadings.</p><p>• Oversee licensing and registration tasks, such as federal and state registrations, contractor licensing, and business permits.</p><p>• Maintain corporate documents, consents, and records while supporting trade organization renewals and registrations.</p><p>• Assist in risk mitigation and compliance audits by developing parameters and conducting background research.</p><p>• Organize legal department administrative tasks including calendar coordination, expense tracking, and document preparation.</p>
<p>We are looking for an entry-level Legal Secretary to provide administrative and clerical support to our attorneys and staff. This role involves managing phone calls, scheduling appointments, filing and organizing documents, preparing correspondence, and assisting with court filings and other routine office tasks. The ideal candidate will be detail-oriented, highly organized, and able to handle multiple priorities with professionalism and discretion. Strong communication skills, proficiency with Microsoft Office, and a willingness to learn legal procedures are essential. No prior legal experience is required, but an interest in the legal field is a plus.</p>
<p>Our firm is seeking a highly motivated and detail-oriented Mass Tort Paralegal to join our team in Minneapolis. The ideal candidate will have a strong understanding of litigation procedures, excellent organizational skills, and the ability to manage multiple files in a client-focused environment. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and organize case files, including pleadings, discovery, and medical records.</li><li>Communicate with clients, medical providers, and other parties involved in the litigation process.</li><li>Draft and prepare legal documents, including correspondence, discovery requests and responses, and trial exhibits.</li><li>Review, analyze, and summarize medical records and other case-related documents.</li><li>Assist attorneys with case preparation, including preparing for depositions, hearings, and trials.</li><li>Maintain case calendars and track deadlines.</li><li>Conduct legal research and gather relevant information to support case development.</li><li>Coordinate with experts and consultants.</li><li>Assist with the administration of mass tort cases, including coordinating with co-counsel and participating in multi-district litigation (MDL) proceedings.</li><li>Ensure compliance with all applicable rules and regulations.</li><li>Perform other duties as assigned.</li></ul>
<p>Are you an administrative rockstar with a knack for zoning and organization? We want you to bring your expertise to our thriving team in Dillsburg, Pennsylvania as an <strong>Administrative Assistant</strong>! This role is your chance to shine in a fast-paced, collaborative environment while enhancing your technical and organizational skill set. If you have zoning or municipal experience, you’ll have an edge in delivering seamless support to our operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Ensure forms and submissions are accurate and complete so projects move forward without a hitch.</li><li>Input, update, and track information across internal databases and financial systems with precision.</li><li>Print, scan, and organize materials to build thorough record sets and create polished document packages.</li><li>Engage effectively with the public, contractors, and municipal representatives, demonstrating confidence and professionalism.</li><li>Independently tackle assignments while seamlessly collaborating with team members when needed.</li><li>Schedule appointments and manage calendars efficiently to support organizational priorities.</li><li>Handle inbound and outbound calls and email correspondence with courtesy and speed.</li><li>Utilize Microsoft Word, Excel, Outlook, and Teams to enhance productivity on all fronts.</li></ul>
<p>We are currently seeking a proactive and organized Administrative Assistant to support daily operations in a dynamic office environment. This contract-to-hire opportunity is ideal for someone who enjoys multitasking, thrives in a fast-paced setting, and is passionate about providing excellent administrative support.</p><p>Responsibilities:</p><ul><li>Manage incoming calls, emails, and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office organization</li><li>Assist with onboarding and other HR-related tasks</li><li>Order office supplies and coordinate facility needs</li><li>Support team members and leadership with various administrative duties</li></ul><p><br></p>
<p>📌 <strong>Exciting Opportunity: Mutual Fund ('40 Act) Paralegal – $150K+</strong> ⚖️💼</p><p>Are you a detail-oriented <strong>Paralegal</strong> with extensive experience in mutual fund law? This is your chance to join a leading legal group where your contributions will make a significant impact on a dynamic and fast-paced team. When you bring your expertise in open-end, closed-end, and exchange-traded funds, you'll help shape the future of financial compliance and legal strategy!</p><p><br></p><p>🌟 <strong>What You’ll Do As A Mutual Fund Paralegal:</strong></p><p>✔️ Support attorneys with fund registration updates, compliance documentation, and organizational tasks related to mutual funds & ETFs</p><p>✔️ Assist in fund product development, launches, and reorganizations 📈</p><p>✔️ Prepare materials for Board of Directors and committee meetings using tools like Diligent Boards 📄</p><p>✔️ Coordinate fund contracts and shareholder reports, and assist with tender offer filings</p><p>✔️ Organize and maintain fund records and keep officer/manager databases updated</p>
<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California. This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Cheyenne Wyoming. In this long-term contract position, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with a high degree of organization and efficiency. The ideal candidate will have a proactive approach to problem-solving and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage inbound calls while providing courteous and attentive assistance.</p><p>• Perform accurate and timely data entry tasks to maintain up-to-date records.</p><p>• Coordinate daily mail activities, including distribution and scanning of documents.</p><p>• Manage office supplies by tracking inventory and placing orders as needed.</p><p>• Maintain confidentiality while handling sensitive documents and agreements.</p><p>• Organize and maintain paper and digital filing systems to ensure easy access to information.</p><p>• Assist in scheduling and coordinating meetings, appointments, and vendor interactions.</p><p>• Utilize tools such as Google Suite, Slack, and Apple Macintosh to enhance productivity.</p><p>• Act as the first point of contact for visitors, ensuring a welcoming and attentive reception.</p><p>• Support the team with additional administrative duties as required.</p>
<p>A San Francisco boutique law firm specializing in complex litigation, labor & employment, and retail leasing is seeking an experienced Litigation Paralegal to join their team on a contract-to-hire basis. This hybrid role offers the opportunity to support high-stakes matters in a collaborative, fast-paced environment while working closely with attorneys through all stages of litigation.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support all phases of litigation case management, including discovery, arbitration, and trial.</li><li>Assist with drafting, proofreading, editing, and e-filing court pleadings, briefs, and supporting exhibits.</li><li>Manage discovery, including document review/production and use of eDiscovery platforms (Relativity, Everlaw, Disco).</li><li>Prepare deposition and witness binders, assist with logistics, and support witness preparation.</li><li>Coordinate pretrial and trial preparation, including exhibit lists, deposition designations, and demonstratives.</li><li>Provide courtroom support including electronic set-up, daily trial attendance, and exhibit tracking.</li><li>Maintain and organize paper and electronic case files.</li></ul><p><br></p>
<p>We are in search of a Personal Injury Paralegal to join our client's growing Plaintiff's law firm in Center City, Philadelphia, Pennsylvania. In this role, you will be involved in various aspects of legal work in the industry, including calendar and case management, document management, and handling legal software. Your responsibilities will primarily revolve around complaints, litigation, medical records, motions, and pleadings.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage calendars and coordinate meetings, court deadlines, and other events</p><p>• Utilize case management software to track, manage, and update legal proceedings</p><p>• Handle document management tasks including organizing, storing, and retrieving legal documents as needed</p><p>• Efficiently operate legal software to aid in case preparation and management</p><p>• Respond to and manage complaints in a professional and timely manner</p><p>• Engage in various aspects of litigation including preparation, investigation, and research</p><p>• Maintain and manage medical records related to personal injury cases</p><p>• Draft, revise, and file motions to aid in the legal process</p><p>• Prepare and file pleadings in compliance with court rules and procedures</p><p>• Use LexisNexis for legal research and to aid in case preparation</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Ocean County, New Jersey. This is a long-term contract position offering an excellent opportunity for growth in a supportive and dynamic environment. The role focuses on providing exceptional administrative and customer service support while ensuring the smooth operation of daily office activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors, prospective tenants, and current residents with a welcoming and attentive demeanor.</p><p>• Provide accurate and helpful information to both current and potential residents.</p><p>• Manage and maintain property-related paperwork and filing systems.</p><p>• Organize office supplies and ensure the workspace remains tidy and functional.</p><p>• Collaborate with the maintenance team to coordinate and track resident work orders.</p><p>• Update and maintain the property waitlist, including drafting and sending necessary correspondence.</p><p>• Conduct daily property tours to ensure cleanliness, attractiveness, and proper upkeep.</p><p>• Handle inbound and outbound calls professionally, including scheduling appointments and resolving inquiries.</p><p>• Assist with additional administrative tasks as needed to support the team.</p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Highland Park, Illinois. This role is essential in supporting day-to-day operations, ensuring smooth communication, and maintaining efficient office workflows. If you thrive in a dynamic environment and excel at multitasking, this position is a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• <strong>Primary responsibility is coordinating substitute teacher scheduling for a local high school.</strong></p><p>• Perform accurate data entry and maintain organized records.</p><p>• Support office operations by managing schedules and appointments.</p><p>• Handle receptionist duties, including welcoming visitors and addressing inquiries.</p><p>• Coordinate administrative tasks to ensure seamless day-to-day functionality.</p><p>• Assist in preparing and distributing internal documents and communications.</p><p>• Provide support for Sunday school activities as needed.</p><p>• Organize and maintain office supplies and equipment.</p><p>• Collaborate with team members to complete projects efficiently.</p>
<p>Our client is looking for a skilled and detail-oriented Administrative Assistant to provide key support to our team. This position requires an organized and proactive individual capable of handling a variety of administrative duties in order to ensure the efficient day-to-day operations of the office. If you are a problem-solver who thrives in fast-paced environments and excels at multitasking, this role could be perfect for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks, including scheduling, data entry, filing, and document preparation (Source: 2026 RH Salary Guide.xlsx).</li><li>Answer and direct incoming phone calls and emails professionally while providing general information to inquiries.</li><li>Prepare reports, presentations, and correspondence as needed.</li><li>Coordinate office meetings, including agenda creation, logistics, and follow-ups.</li><li>Organize and maintain office records, ensuring accuracy and ease of access.</li><li>Monitor and reorder office supplies as needed to support operational efficiency.</li><li>Collaborate with team members across departments to ensure smooth workflows.</li><li>Assist with special projects, event planning, or other administrative functions as required.</li></ul><p><br></p>
