We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE. Responsibilities: Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency Serve as a liaison between the CEO and internal departments, clients, partners, and investors  Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality; Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries; Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups; Ensure the smooth flow of sensitive information and documents with discretion and professionalism; Assist with administrative tasks related to office operations and executive routines INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903

• Minimum of 2 years of experience as an executive admin or a related role.• Proven ability to manage high-volume information. • Proficiency in calendar management and scheduling.• Skilled in coordinating logistics for meetings and events.• Fluency in English and Portuguese is required.• Strong organizational and multitasking abilities.• Excellent communication skills, both written and verbal.• Ability to handle personal errands and administrative tasks efficiently. INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Miami, FL
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE. Responsibilities: Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency Serve as a liaison between the CEO and internal departments, clients, partners, and investors  Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality; Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries; Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups; Ensure the smooth flow of sensitive information and documents with discretion and professionalism; Assist with administrative tasks related to office operations and executive routines INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2025-09-03T17:59:06Z