<p>We are looking for an Assistant Controller - Brickell/Downtown area of Miami. In this role, you will collaborate closely with ownership and leadership, cultivating skills with the opportunity for next generation succession planning.</p><p> </p><p>Keys to this Role:</p><ul><li>Bachelors of Accounting</li><li>Shipping and Free Trade Zone</li><li>Travel to Puerto Rico as needed/to be discussed on candidates availability </li><li>Bi-lingual English/Spanish</li></ul><p>Location: Brickell/Downtown area</p><p>Schedule: 8-5; Mon-Fri (1 day Remote) Travel to Puerto Rico needed</p><p> </p><p>Salary $90,000- $130,000 depending on experience</p><p>Benefits: %paid Medical; 2 weeks' Vacation/grows to 3 weeks; additional sick/personal days; 401k; other perks; Free Parking</p><p> </p><p>Company Overview: 2nd to 3rd generation company; manufacturing, shipping and distribution of building materials; offers stability and long-term careers; this role works closely with Ownership and can be in succession planning.</p><p> </p><p>Responsibilities:</p><p>• Assist CFO with oversight of accounting operational discrepancies; reconciliations, GL and other related tasks.</p><p>• Support with month-end close processes and for reporting on multiple entities and locations.</p><p>• Prepare and analyze financial statements to ensure accuracy and compliance with regulations.</p><p>• Oversee financial reporting and costs and taxes related to Shipping - Free Trade Zone; imports/exports.</p><p>• Collaborate with ownership and executives on strategic initiatives for the Puerto Rico Manufacturing location.</p><p>• Monitor company budgets, cash flow, and profitability to support financial decision-making.</p><p>• Maintain relationships with banking institutions, ensuring adherence to loan compliance and asset management.</p><p>• Utilize QuickBooks and inventory management systems to track and report financial data effectively.</p><p>• Provide insights on cost management and operational efficiency improvements.</p>
<p>We are seeking a reliable and detail-oriented Administrative Assistant to support daily office and administrative operations. This role is ideal for someone with strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide general administrative and clerical support</li><li>Answer phones, greet visitors, and manage front desk activities</li><li>Perform data entry, filing, and document management</li><li>Schedule appointments and assist with calendar coordination</li><li>Prepare reports, correspondence, and internal documentation</li><li>Assist with special projects as needed</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>A growing real estate development company is seeking a motivated and detail-oriented Administrative Assistant with leasing experience to support daily office operations and assist with property walkthroughs. This role is ideal for someone who is organized, personable, and comfortable working in a fast-paced, client-facing environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide administrative support to the leasing and development team</li><li>Conduct and coordinate 5–8 property walkthroughs per day with prospective tenants</li><li>Assist with leasing activities including applications, documentation, and follow-ups</li><li>Serve as a point of contact for prospective and current tenants (phone, email, in-person)</li><li>Maintain accurate leasing records, reports, and property files</li><li>Schedule appointments, manage calendars, and coordinate showings</li><li>Support marketing efforts for available units as needed</li></ul><p><br></p>
<p>Robert Half is seeking a bilingual Administrative Assistant with prior leasing or property management experience to support daily operations at a residential property in Miami. This is a highly client-facing role focused on conducting property walkthroughs, assisting prospective tenants/buyers, and supporting leasing and administrative activities.</p><p><br></p><p>The ideal candidate is professional, organized, personable, and comfortable interacting with customers throughout the day in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Conduct walkthroughs of the property and show amenities to prospective residents/buyers</li><li>Learn and maintain detailed knowledge of the property and individual units</li><li>Complete approximately 8 walkthroughs per day, with each walkthrough lasting about 1 hour</li><li>Review and manage the unit availability list on a daily basis</li><li>Answer questions from prospective buyers or tenants; if unsure of an answer, provide a reasonable response or follow up with the appropriate team</li><li>Provide general administrative and front-office support as needed</li></ul><p><br></p>
<p>Robert Half is seeking a bilingual Administrative Assistant with prior leasing or property management experience to support daily operations at a residential property in Miami. This is a highly client-facing role focused on conducting property walkthroughs, assisting prospective tenants/buyers, and supporting leasing and administrative activities.</p><p><br></p><p>The ideal candidate is professional, organized, personable, and comfortable interacting with customers throughout the day in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Conduct walkthroughs of the property and show amenities to prospective residents/buyers</li><li>Learn and maintain detailed knowledge of the property and individual units</li><li>Complete approximately 8 walkthroughs per day, with each walkthrough lasting about 1 hour</li><li>Review and manage the unit availability list on a daily basis</li><li>Answer questions from prospective buyers or tenants; if unsure of an answer, provide a reasonable response or follow up with the appropriate team</li><li>Provide general administrative and front-office support as needed</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations.</p><p><br></p><p>Responsibilities:</p><p>• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.</p><p>• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.</p><p>• Handle invoice processing, documentation tracking, and preparation of reports as needed.</p><p>• Maintain confidentiality and exercise discretion in all aspects of the role.</p><p>• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.</p><p>• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.</p><p>• Assist with client-facing communications and act as a point of contact for administrative inquiries.</p><p>• Travel occasionally to other company locations as required, ensuring readiness and flexibility.</p><p>• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. This position will play a key role in ensuring smooth daily operations, supporting office facilities, and assisting with catering and event coordination. If you thrive in a dynamic environment and enjoy contributing to a collaborative team, this role could be perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily catering services, including ordering, delivering, and managing lunch arrangements for the office.</p><p>• Maintain and stock office kitchen supplies to ensure a well-organized and functional space.</p><p>• Manage facility-related tasks, such as submitting and following up on maintenance tickets with the building management.</p><p>• Provide administrative support to sales leaders, including data entry and other clerical tasks.</p><p>• Assist the events manager with planning and executing office events.</p><p>• Respond to inbound calls and handle receptionist duties as needed.</p><p>• Ensure the office environment remains clean, organized, and ready for daily operations.</p><p>• Collaborate with team members to support administrative functions and office initiatives.</p>
<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager provides high-level support to senior investment professionals while overseeing office operations in a fast-paced private equity environment. This role requires strong judgment, discretion, and the ability to manage both executive priorities and office infrastructure.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex calendars across multiple executives and time zones</li><li>Coordinate domestic and international travel</li><li>Prepare meeting materials and support investment committee logistics</li><li>Handle expense reporting and executive correspondence</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee office operations, facilities, and vendor relationships</li><li>Manage office budgets, expenses, and vendor contracts</li><li>Coordinate onboarding/offboarding and office access</li><li>Support IT, compliance, and HR administrative workflows</li><li>Maintain confidential firm and deal-related documentation</li><li>Support firm events, meetings, and offsites</li></ul><p><br></p><p><br></p>
<p>We are seeking a highly experienced, polished, and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership at a well-established organization. This position is being offered through Robert Half and is intended for a true career Executive Assistant who is comfortable operating in a fast-paced, high-expectation, executive environment.</p><p><br></p><p>This role requires exceptional organizational skills, strong business judgment, and the ability to anticipate needs, manage complex priorities, and handle confidential information with the highest level of professionalism and discretion.</p><p><br></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage complex and frequently changing calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and/or international travel arrangements and itineraries</li><li>Serve as the primary point of contact and gatekeeper for executive communications</li><li>Prepare, edit, and format presentations, reports, and executive correspondence</li><li>Organize and coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Take meeting notes, track action items, and ensure timely follow-through</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects, strategic initiatives, and cross-functional coordination</li><li>Improve administrative processes and help keep the executive office running efficiently</li><li>Support day-to-day operations and help anticipate upcoming needs and priorities</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented Administrative Assistant to join our team in Miami, Florida. In this role, you will provide administrative and operational support to ensure the efficient delivery of services within a reputable non-profit organization. This is a contract opportunity offering long-term growth and the chance to support a mission-driven team making a meaningful impact in the community.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support to program staff, including data entry, document preparation, and record maintenance</p><p>• Assist with intake coordination by organizing client files, scheduling appointments, and supporting documentation workflows</p><p>• Maintain accurate and confidential records in compliance with organizational and regulatory standards</p><p>• Support the completion, tracking, and follow-up of applications, forms, and required paperwork</p><p>• Serve as a point of contact for internal teams and external partners regarding administrative needs</p><p>• Assist with preparing materials for meetings, workshops, and group sessions</p><p>• Support tax season operations by coordinating schedules, organizing documents, and assisting onsite administrative needs</p><p>• Maintain organized files related to community resources, programs, and service referrals</p><p>• Provide general office support, including phone coverage, email correspondence, and supply management</p><p>• Assist with special projects and reporting as assigned</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. This role requires someone with strong organizational skills and flexibility to meet varying schedules. You will play a key role in supporting daily administrative tasks while ensuring smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Perform general administrative tasks, including managing correspondence and maintaining organized records.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Provide receptionist services, such as greeting visitors and maintaining a welcoming office environment.<br>• Handle data entry tasks with accuracy and efficiency to ensure information is up-to-date.<br>• Support day-to-day office operations, including scheduling and coordination of meetings.<br>• Adapt to schedule changes and assist during peak business days, including Mondays, Tuesdays, and Fridays.<br>• Collaborate with team members to address urgent tasks and maintain workflow.<br>• Monitor office supplies and place orders as necessary to ensure availability.<br>• Assist with special projects or additional assignments as required.
<p><strong>Robert Half is partnering with a respected organization to identify a Bilingual Administrative Assistant to provide day-to-day administrative and clerical support. This role is ideal for a detail-oriented professional who is fluent in both English and Spanish and enjoys supporting teams in a fast-paced office environment.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails in both English and Spanish</li><li>Serve as a point of contact for internal staff and external partners</li><li>Assist with reports, correspondence, and office communications</li><li>Support special projects and other administrative tasks as needed</li></ul><p><br></p>
<p>A well-established company is seeking a reliable and detail-oriented<strong> Office Assistant</strong> to support daily administrative operations. This is a great opportunity for someone who enjoys staying organized and assisting with a variety of office tasks.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide general administrative and clerical support</li><li>Answer phones, greet visitors, and assist with front desk coverage</li><li>Perform data entry and maintain accurate records</li><li>File, scan, and organize documents</li><li>Assist with scheduling, emails, and other office needs as required</li></ul><p><br></p>
<p>A mission-driven organization is seeking compassionate and dependable Customer Service Helpline Counselors to support individuals in need of critical assistance. This role is ideal for professionals who can remain calm under pressure and provide empathetic support during high-stress situations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Answer incoming helpline calls from individuals seeking critical support</li><li>Provide calm, empathetic, and professional assistance during emotionally intense situations</li><li>Accurately document calls and maintain confidential records</li><li>Assess caller needs and follow established protocols and resources</li><li>De-escalate situations when necessary and escalate concerns appropriately</li><li>Collaborate with supervisors and team members to ensure quality support</li></ul><p><br></p>
<p><br></p><p>1. Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments.</p><p>2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments.</p><p>3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.</p><p>4. Assists group sales managers with the preparation of group room weekly resumes reports.</p><p>5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department.</p><p>6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,</p><p>7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.</p><p>8. Requisitions supplies through buy efficient.</p><p>9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.</p><p>10. Performs other duties and responsibilities as assigned or required.</p>
<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager supports firm leadership while overseeing day-to-day office operations in a public accounting environment. This role requires exceptional organization, discretion, and the ability to balance executive support with operational oversight, particularly during peak tax and audit seasons.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex calendars, meetings, and travel for partners</li><li>Coordinate client meetings, deadlines, and internal schedules</li><li>Prepare correspondence, presentations, and partner materials</li><li>Serve as liaison between partners, staff, and clients</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee daily office operations and facilities management</li><li>Manage vendor relationships (IT, facilities, office supplies)</li><li>Coordinate onboarding/offboarding and office logistics</li><li>Support firm policies, procedures, and internal communications</li><li>Assist with expense tracking, billing coordination, and time entry</li><li>Maintain confidential client and firm records</li></ul><p><br></p>
<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager supports senior advisors while managing office operations within a wealth management firm. This role blends executive support, client service, and operational oversight for a high-touch, client-focused environment.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive & Client Support</strong></p><ul><li>Manage calendars, meetings, and travel for senior advisors</li><li>Coordinate client meetings, reviews, and onboarding</li><li>Prepare client correspondence, presentations, and reports</li><li>Serve as a point of contact for high-net-worth clients</li></ul><p><strong>Office & Operations Management</strong></p><ul><li>Oversee office operations, facilities, and vendor relationships</li><li>Maintain client records, CRM systems, and documentation</li><li>Coordinate compliance-related documentation and workflows</li><li>Support office budgeting, expense tracking, and vendor payments</li><li>Assist with staff onboarding, training logistics, and scheduling</li></ul><p><br></p>
