We are looking for a detail-oriented and reliable Receptionist to join our team on a contract basis in Paterson, New Jersey. This role requires excellent communication skills and the ability to manage a busy switchboard effectively while maintaining a welcoming environment for visitors and staff.<br><br>Responsibilities:<br>• Answer and direct incoming calls using a multi-line switchboard system.<br>• Greet and assist visitors with courtesy and professionalism.<br>• Maintain an organized reception area and ensure all inquiries are addressed promptly.<br>• Coordinate communication between departments as needed.<br>• Handle administrative tasks such as scheduling appointments and managing mail.<br>• Monitor and respond to emails or other correspondence as required.<br>• Support staff with general office duties to ensure smooth operations.<br>• Uphold confidentiality and security protocols while managing sensitive information.
We are looking for a detail-oriented Office Manager to join our team on a contract basis in New York, New York. This role requires an individual who can efficiently oversee administrative operations, maintain office supplies, and support day-to-day activities to ensure the smooth functioning of the workspace. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Prepare and submit expense reports for the organization and Chief of Staff.<br>• Monitor and replenish office supplies, ensuring inventory is up-to-date.<br>• Arrange maintenance and supplies for copiers and other office equipment.<br>• Stock, organize, and maintain the coffee and snack areas.<br>• Assist with document filing and organization, both in physical and digital formats such as SharePoint.<br>• Handle incoming and outgoing mail, including FedEx shipments.<br>• Coordinate food orders for meetings or events as needed.<br>• Organize and oversee office maintenance services and cleaning schedules.<br>• Serve as the front desk receptionist by welcoming visitors, setting up conference rooms, and ensuring post-meeting clean-up.<br>• Support additional administrative tasks to facilitate efficient office operations.
<p>We are looking for an Administrative Office Coordinator to join a client in Ottawa, Kansas, on a Contract basis. In this role, you will provide essential administrative support to ensure smooth operations, including managing schedules, preparing reports, and coordinating meetings and events. This position offers an opportunity to contribute to dynamic projects while showcasing your organizational and communication skills. This is a <strong>PART-TIME </strong>position to start, about 20-30 hours per week, fully<strong> onsite.</strong> </p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed reports and presentations using tools such as Microsoft Office Suite, including PowerPoint.</p><p>• Support the project manager by managing schedules, setting up virtual meetings, and handling administrative tasks.</p><p>• Coordinate events and meetings, ensuring all logistical details are arranged efficiently.</p><p>• Manage calendars and organize appointments to maintain effective time management.</p><p>• Handle expense reporting and ensure accurate documentation of financial records.</p><p>• Monitor social media platforms to assist with communication and engagement strategies.</p><p>• Respond to inbound calls professionally and address inquiries promptly.</p><p>• Provide ad hoc reporting and administrative assistance as needed for construction-related projects.</p>
We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. <br><br>Key responsibilities: <br><br>• Accurately process patient claims and predeterminations to insurance companies<br>• Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent<br>• Timely respond to emails and client inquiries <br>• Efficiently answer phone calls and respond to voicemails <br>• Maintain and organize patient medical records in a systematic manner<br>• Collect estimated co-payments and diligently follow up on existing balances <br>• Explain treatment plans to patients in an understandable manner <br>• Verify insurance coverage details and keep them updated<br>• Maintain up-to-date insurance bluebooks <br>• Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks<br>• Annually re-credential to stay in-network with current insurance plans.
<p>Are you an organized and friendly professional with excellent communication skills in both English and Spanish? Our organization, located in the heart of downtown Fort Wayne, Indiana, is seeking a <strong>Bilingual (Spanish) Receptionist</strong> to join our team.</p><p>As the first point of contact for our company, you will play a vital role in creating a welcoming atmosphere for clients, visitors, and employees. If you thrive in a fast-paced environment and are passionate about delivering exceptional customer service, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and friendly manner, addressing their needs in English or Spanish as required.</li><li>Answer and direct incoming calls efficiently, responding to inquiries and relaying messages accurately.</li><li>Assist with scheduling appointments and maintaining the office calendar.</li><li>Provide administrative support, including data entry, filing, and documentation.</li><li>Ensure the reception area is organized, presentable, and well-stocked with supplies.</li><li>Collaborate with other team members to maintain smooth office operations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
<p>We are looking for a detail-oriented Administrative Coordinator to manage daily office operations. This long-term contract position is ideal for someone with strong organizational skills and the ability to multitask efficiently. Based in Trenton, New Jersey, this role offers the opportunity to contribute to the smooth functioning of administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interdepartmental communications to ensure seamless collaboration.</p><p>• Manage schedules and appointments, including organizing meetings and events.</p><p>• Maintain and update filing systems to keep records accurate and easily accessible.</p><p>• Respond promptly to inbound calls and emails, providing excellent customer service.</p><p>• Conduct surveys and compile data to support decision-making processes.</p><p>• Scan and organize documents to maintain a digital record system.</p><p>• Create visually appealing presentations to support team projects and initiatives.</p><p>• Monitor and address administrative needs to enhance operational efficiency.</p><p>• Assist in planning and executing office-related activities.</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.</p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a detail-oriented Administrative Coordinator to oversee daily office operations and create a welcoming environment for both staff and visitors. This role requires excellent organizational skills and a proactive approach to ensuring the office runs efficiently. Based in Cherry Hill, New Jersey, this is a long-term contract position offering the opportunity to collaborate across departments and contribute to a positive workplace culture.<br><br>Responsibilities:<br>• Oversee general office operations, ensuring the workspace remains organized, clean, and compliant with company standards.<br>• Coordinate day-to-day tasks such as managing deliveries, greeting visitors, handling mail, and organizing food or supply orders.<br>• Take charge of purchasing and restocking office supplies, including coffee, paper, and vending items, while maintaining inventory levels.<br>• Address basic maintenance tasks such as replacing light bulbs, batteries, and minor equipment setup, escalating larger issues to the Facilities Manager when needed.<br>• Operate and maintain office equipment, including printers, scanners, and audio/visual tools, ensuring all devices function smoothly.<br>• Assist with onboarding processes by setting up workstations and coordinating with IT and HR for new employee requirements.<br>• Partner with Health and Safety teams to conduct ergonomic evaluations for new employees.<br>• Support the planning and execution of corporate events such as holiday celebrations and team-building activities.<br>• Facilitate office-wide initiatives related to sustainability, wellness, and community involvement.<br>• Provide backup support for the switchboard during staff absences.
<p>We are looking for a dedicated Bilingual Receptionist to join our team on a long-term contract basis in Memphis, Tennessee. In this role, you will provide attentive and courteous assistance to visitors, including processing record requests. Your ability to communicate effectively in both English and Spanish will be essential in serving the community.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and attentive environment.</p><p>• Process record requests with accuracy and efficiency.</p><p>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.</p><p>• Provide clear and effective communication in both English and Spanish to address visitor inquiries.</p><p>• Maintain organized records and documentation related to visitor interactions.</p><p>• Direct guests to the appropriate offices or resources based on their needs.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Uphold confidentiality and handle sensitive information with discretion.</p><p>• Monitor and manage visitor flow to maintain an orderly environment.</p>
Position: IT Support Specialist -- Direct Hire Permanent<br>Location: Greater Ames Area -- HYBRID<br>Salary: up to $55,000 base annual salary + excellent benefits<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. ***<br><br>Are you an early-career IT professional looking for a role where you can learn, grow, and be mentored by a truly exceptional leader? This is your chance to join a growing IT team led by a collaborative, hands-on manager who’s known for developing talent and helping team members advance their careers.<br>This role offers the perfect blend of technical challenge, professional development, and mentorship. You’ll gain exposure to enterprise IT systems—including Microsoft 365, networking, ERP platforms, and cloud tools—while contributing to a team that values innovation, support, and continuous learning.<br>Why You’ll Love This Role:<br>• Mentorship-Driven Leadership: Work with a manager who leads by example, shares knowledge freely, and has a track record of helping team members grow into senior roles.<br>• Career Advancement: Build your skills across multiple technologies and take on increasing responsibilities as you grow.<br>• Flexible Work Environment: Enjoy a hybrid schedule with a mix of onsite collaboration and remote flexibility.<br>What You’ll Do:<br>• Serve as the first point of contact for technical support across Windows, Microsoft 365, networking, and ERP systems.<br>• Manage the IT ticket queue, triage issues, and provide Tier 1 support.<br>• Assist with account setup, password resets, MFA, and access requests.<br>• Deploy workstations, peripherals, and AV equipment.<br>• Support ERP user access and printing issues.<br>• Maintain IT documentation, SOPs, and a searchable knowledge base.<br>• Track IT assets and coordinate vendor repairs.<br><br>• What You Bring:<br>• 1–2 years of Help Desk or Desktop Support experience, or relevant certifications/training.<br>• Familiarity with Microsoft 365, Windows 10/11, Azure AD/Entra ID, and basic networking (TCP/IP, DNS, DHCP, VPN).<br>• Strong communication skills and a customer-first mindset.<br><br>Bonus Points For:<br>• Associate’s degree in IT or related field.<br>• Experience with Intune, Azure, Windows Server, or ERP.<br>• Certifications like CompTIA A+, Network+, or Microsoft Fundamentals.<br><br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654 or mobile: 515-771-8142. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
Position: IT Support Specialist -- Direct Hire Permanent<br>Location: Greater Ames Area -- HYBRID<br>Salary: up to $55,000 base annual salary + excellent benefits<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. ***<br><br>Are you an early-career IT professional looking for a role where you can learn, grow, and be mentored by a truly exceptional leader? This is your chance to join a growing IT team led by a collaborative, hands-on manager who’s known for developing talent and helping team members advance their careers.<br>This role offers the perfect blend of technical challenge, professional development, and mentorship. You’ll gain exposure to enterprise IT systems—including Microsoft 365, networking, ERP platforms, and cloud tools—while contributing to a team that values innovation, support, and continuous learning.<br>Why You’ll Love This Role:<br>• Mentorship-Driven Leadership: Work with a manager who leads by example, shares knowledge freely, and has a track record of helping team members grow into senior roles.<br>• Career Advancement: Build your skills across multiple technologies and take on increasing responsibilities as you grow.<br>• Flexible Work Environment: Enjoy a hybrid schedule with a mix of onsite collaboration and remote flexibility.<br>What You’ll Do:<br>• Serve as the first point of contact for technical support across Windows, Microsoft 365, networking, and ERP systems.<br>• Manage the IT ticket queue, triage issues, and provide Tier 1 support.<br>• Assist with account setup, password resets, MFA, and access requests.<br>• Deploy workstations, peripherals, and AV equipment.<br>• Support ERP user access and printing issues.<br>• Maintain IT documentation, SOPs, and a searchable knowledge base.<br>• Track IT assets and coordinate vendor repairs.<br><br>• What You Bring:<br>• 1–2 years of Help Desk or Desktop Support experience, or relevant certifications/training.<br>• Familiarity with Microsoft 365, Windows 10/11, Azure AD/Entra ID, and basic networking (TCP/IP, DNS, DHCP, VPN).<br>• Strong communication skills and a customer-first mindset.<br><br>Bonus Points For:<br>• Associate’s degree in IT or related field.<br>• Experience with Intune, Azure, Windows Server, or ERP.<br>• Certifications like CompTIA A+, Network+, or Microsoft Fundamentals.<br><br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654 or mobile: 515-771-8142. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to operations. This position emphasizes scheduling, troubleshooting, and provider onboarding during off-hours to ensure seamless operations across international time zones. This is a long-term contract opportunity designed to accommodate flexible scheduling and remote work.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage scheduling for sessions, focusing on international time zones and off-hours.</p><p>• Provide technical troubleshooting support during sessions to ensure uninterrupted operations.</p><p>• Assist with onboarding new providers, particularly those working outside standard business hours.</p><p>• Address and resolve client requests related to operations in a timely and meticulous manner.</p><p>• Serve as backup support for session-related issues or inquiries when other team members are unavailable.</p><p>• Prioritize and manage both routine and urgent community scheduling based on client needs.</p><p>• Collaborate with stakeholders to ensure cultural sensitivity and effective communication with global participants.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to streamline operations and enhance service delivery.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013292673*</p><p><br></p>
<p>We are looking for a detail-oriented and tech savvy Administrative/Operations Coordinator to join our team in Brentwood, California. In this role, you will play a critical part in supporting operational and administrative functions for a company specializing in medical device equipment. This job is 100% onsite. </p><p><br></p><p>Responsibilities:</p><p>• Scheduling Installations and Repairs with clients and for our Service Technicians.</p><p>• Answering multiline phones and speaking with customers and clients</p><p>• Data entry into their internal system, moving files over from old CRM to new CRM</p><p>• Creating Purchase Orders for project materials from our various suppliers as required and tracking and reporting on the deliveries.</p><p>• Maintain the lowest cost for materials through attention to pricing detail. Updating all-new items and pricing into our QuickBooks Online platform.</p><p>• Creating Pull Tickets for product/material preparation in our warehouse for the Service and Installation Technicians before installation.</p><p>Set up new hires in the new system, and get them situated with laptops, and training information.</p><p>• Work with the staff to create an inventory of products located in our warehouses, trucks, repair shop and showroom.</p><p>• Shipping and Receiving - ship products to customers via UPS or another platform, track purchase orders placed, check shipments when received, follow up with back-order and damaged products.</p><p><br></p><p>If you are interested in this administrative/operations coordinator, submit your resume today! </p>
<p>We are looking for an Administrative Coordinator to join our team and provide essential support to our operations. This long-term contract position requires a dedicated individual with strong attention to detail who can manage global scheduling, technical troubleshooting, and provider onboarding outside of standard business hours. The role is remote and offers an opportunity to contribute to a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle client success requests related to Circles operations, ensuring timely responses and solutions, particularly for international regions.</p><p>• Coordinate and oversee the scheduling of sessions for global participants, with a focus on international time zones.</p><p>• Resolve technical issues during sessions promptly to ensure smooth operations.</p><p>• Support the onboarding process for new providers working outside of standard business hours, enhancing international service capabilities.</p><p>• Act as a backup resource to address session-related issues or questions during team member absences.</p><p>• Manage both routine and urgent scheduling needs, prioritizing tasks based on client requirements.</p><p>• Collaborate with stakeholders to maintain a high level of service quality.</p><p>• Utilize tools such as Zoom, Airtable, Google Suite, and Zendesk to carry out daily tasks efficiently.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00416-0013294285*</p>
We are looking for a dedicated and detail-oriented Receptionist to join our team in Port Washington, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and communication skills to contribute to a dynamic workplace. The ideal candidate will serve as the first point of contact for visitors and assist with various administrative tasks to support the office.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Manage incoming calls using a multi-line phone system, directing them appropriately.<br>• Receive, log, and distribute daily mail and packages to the appropriate departments.<br>• Organize and sort accounts payable tickets before passing them to the accounting team for processing.<br>• Maintain accurate filing systems for processed documents.<br>• Monitor and order office supplies to ensure all departments are adequately stocked.<br>• Conduct regular inventory checks for office supplies and restock as needed.<br>• Coordinate and decorate the kitchen for monthly birthday breakfasts and other small office events.
<p><strong>Job Posting: Administrative Coordinator</strong></p><p><strong>Location: Cromwell, CT</strong></p><p><strong>Position Type:</strong> Contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client is seeking a detail-oriented and proactive <strong>Administrative Coordinator</strong> to join their team. This role is ideal for a go-getter who thrives in a fast-paced environment, possesses excellent organizational skills, and enjoys managing multiple priorities simultaneously. As an Administrative Coordinator, you will play an integral role in supporting the day-to-day operations of the business while ensuring seamless communication and efficiency across departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the team, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and documents with accuracy and attention to detail.</li><li>Assist in maintaining and organizing records, files, and databases.</li><li>Answer and respond to phone calls, emails, and other forms of communication professionally.</li><li>Serve as a liaison between departments to facilitate effective collaboration across the organization.</li><li>Monitor, order, and manage office supplies and inventory as needed.</li><li>Assist with event planning and logistics for company meetings, employee engagement initiatives, or other special projects.</li><li>Perform other related administrative tasks as required to meet the needs of the team.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1-3+ years of administrative or coordination experience in a professional office setting.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Excellent interpersonal and communication skills.</li><li>High attention to detail and commitment to accuracy.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li><li>A positive attitude and a willingness to adapt and take initiative.</li></ul><p><strong>Education:</strong></p><ul><li>A high school diploma or equivalent is required.</li><li>An associate degree or higher in Business Administration, Management, or a related field is preferred but not mandatory.</li></ul><p><strong>Additional Requirements:</strong></p><ul><li>Previous experience in administrative support roles is essential.</li><li>Familiarity with office productivity tools and project management software is a plus.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations at a non-profit organization in New Orleans, Louisiana. This short-term contract to full time position offers an excellent opportunity for someone with strong organizational and communication skills to contribute to a dynamic team environment. The role involves a variety of administrative tasks, ensuring smooth and efficient office functioning.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, providing prompt and thorough responses to inquiries.</p><p>• Perform data entry tasks with accuracy and attention to detail, maintaining organized records.</p><p>• Coordinate scheduling and calendar management, ensuring timely appointments and meetings.</p><p>• Act as the first point of contact by handling receptionist duties and greeting visitors.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and Outlook.</p><p>• Support daily administrative operations, including filing and document organization.</p><p>• Assist with correspondence by drafting and proofreading written communications.</p><p>• Collaborate with team members to ensure deadlines are met and tasks are prioritized effectively.</p><p>• Maintain a high level of confidentiality when handling sensitive information.</p>
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our client's team in Westfield, Massachusetts. This Contract position is ideal for someone who thrives in a fast-paced environment and possesses excellent organizational and communication skills. You will play a key role in managing office operations and assisting with various departmental initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain office operations, including inventory management, record keeping, and scheduling.</p><p>• Respond to inbound calls and emails, offering courteous and efficient assistance.</p><p>• Provide clerical support, such as printing documents, creating reports, and handling correspondence.</p><p>• Assist in data collection, scheduling activities, and coordinating assignments to support departmental goals.</p><p>• Prepare materials such as flyers, presentations, and reports for departmental use.</p><p>• Act as a liaison to resolve issues and facilitate communication within the department.</p><p>• Deliver exceptional customer service to internal and external stakeholders.</p><p>• Perform receptionist duties, including greeting visitors and directing inquiries.</p><p>• Handle additional administrative tasks as assigned to support the department's needs.</p>
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
<p>Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you.</p><p><br></p><p>Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
We are looking for an experienced Receptionist to join our team on a contract basis in Seattle, Washington. This position requires someone who excels in providing exceptional customer service and maintaining efficient administrative operations. If you possess strong organizational skills and have a talent for handling diverse clerical tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Manage incoming calls and operate the switchboard to route inquiries appropriately.<br>• Perform clerical tasks such as filing, photocopying, and processing mail.<br>• Maintain records and organize documents using computer programs and Microsoft Office tools.<br>• Coordinate courier services and ensure timely delivery of packages.<br>• Provide support for meetings and presentations, including preparing materials and handling logistics.<br>• Conduct research and compile information for various administrative purposes.<br>• Monitor and uphold security protocols while directing visitors appropriately.<br>• Facilitate communication within the office through written correspondence and mailers.<br>• Assist with general receptionist duties, ensuring smooth daily operations.
<p>Tammy Power, Recruiting Manager, with Robert Half is working with a top client looking for a skilled Administrative Services Coordinator to join our team in Bakersfield, California. In this role, you will be responsible for providing comprehensive support to board operations, managing contracts, and overseeing administrative functions to ensure smooth organizational processes. This onsite position, scheduled Monday through Friday, offers an opportunity to contribute to a dynamic public-sector environment.</p><p><br></p><p>Contact Tammy Power via LinkedIn for immediate and confidential consideration. </p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed board meeting minutes, resolutions, and distribute supporting materials to stakeholders.</p><p>• Organize and oversee the signature process, filing, indexing, and version control of board documentation.</p><p>• Monitor and maintain contracts, leases, easements, and amendments, ensuring timely renewals and compliance with key dates.</p><p>• Manage office supplies, vendor relationships, and address minor facility or equipment needs.</p><p>• Ensure proper document retention, records management, and election filing in alignment with regulatory requirements.</p><p>• Provide administrative support to cross-functional teams, including HR, legal, and executive leadership.</p><p>• Coordinate meetings and assist in facilitating communication between departments.</p><p>• Maintain accurate records of organizational activities and ensure compliance with internal and external policies.</p>
