We are looking for an organized and detail oriented Receptionist to join our team in Santa Barbara, California. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of our office while providing exceptional support to attorneys and clients. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a legal team.<br><br>Responsibilities:<br>• Coordinate and manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely distribution.<br>• Schedule appointments and maintain office calendars to support efficient daily operations.<br>• Uphold client confidentiality by safeguarding sensitive information and fostering trust.<br>• Maintain the reception area and ensure it is welcoming by keeping it tidy and offering refreshments to clients.<br>• Monitor office supplies, placing and expediting orders when necessary to ensure availability.<br>• Perform routine maintenance checks on office equipment and arrange repairs as needed to ensure functionality.<br>• Represent the office in a detail oriented manner by handling multi-line phone systems and directing calls appropriately.<br>• Execute courier tasks such as deliveries to court clerks, post offices, banks, and supply stores.<br>• Support the team by taking ownership of diverse requests and identifying ways to enhance office processes.
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
