<p>Our client is seeking a diligent and detail-oriented Tax Administrative Assistant to support their tax department in handling filing and documentation processes. This position plays a critical role in ensuring tax filings and related paperwork are completed accurately and on time.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, organize, and file various tax documents for the finance and accounting team.</li><li>Assist with the collection and verification of client information required for tax preparation.</li><li>Maintain up-to-date electronic and physical filing systems to ensure regulatory compliance.</li><li>Liaise with internal teams and clients to answer questions related to tax filings and documentation.</li><li>Support the tax team in managing deadlines and handling confidential information with discretion.</li><li>Perform general administrative duties such as data entry, scanning, and document management.</li></ul><p><br></p>
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p>Robert Half is hiring a temporary <strong>Office Assistant </strong>for a student-focused department at a local college to support event coordination, assist with daily operations, and help guide student workers during a busy spring semester. This role is perfect for someone who enjoys a vibrant campus atmosphere and thrives in a mix of administrative, logistical, and people-focused work.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Assist with the coordination and execution of pre-planned campus events and programs</li><li>Handle logistics such as room reservations, marketing tasks, supplies, and budget tracking</li><li>Collaborate with other campus departments on shared programming</li><li>Provide oversight and guidance to student workers to ensure tasks are completed accurately</li><li>Track expenses and credit card reconciliations</li><li>Support orientation activities and various departmental initiatives</li><li>Occasionally adjust hours for special events (pre-planned)</li></ul><p><strong><u>What a Typical Day Looks Like</u></strong></p><ul><li>Work in a busy, student-facing hub with steady foot traffic</li><li>Direct students to the appropriate staff member as needed </li><li>Complete necessary planning and preparation for events</li></ul><p><strong><u>Schedule & Duration</u></strong></p><p>Monday–Friday, 8:00 AM–4:30 PM</p><p>Start date: January 5th</p><p>Temporary role anticipated to run through late spring</p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments. </p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed. </p><p>• Take meeting minutes and distribute them accordingly. </p><p>• Prepare and edit correspondence, communications, presentations, and other documents. </p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
1. Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). <br>2. Provide initial review of data validation for input into tax return using Autoflow. <br>3. Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. <br>4. Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided. <br>5. Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. <br>6. Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. <br>7. Administration and documentation of year end documents as received. <br>8. Responsible for adding new client workflows, importing client assignments, and adding new engagement binders. <br>9. Securely run reports for annual evaluations. <br>10. Release efile returns as appropriate and maintain efile system <br>11. Monitor for rejection notices from electronic filings and escalate any needed actions. <br>12. Assist with the batch extension process and updating due dates in workflow software. <br>13. Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. <br>14. Assist with workflow and production reporting. <br>15. Monitor CPE tracking for tax department. <br>16. Send and monitor CPE surveys for tax department.
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are typically faster, more private, and often less costly than going to court. The organization works with <strong>over 10,000 commercial entities</strong>, including <strong>more than half of Fortune 100 companies</strong>, and maintains a <strong>nationwide roster of more than 2,600 arbitrators and mediators</strong>, many of whom are former judges or experienced legal practitioners.</p><p><br></p><p>Job Summary</p><p>We are seeking a dependable and motivated <strong>Office Assistant</strong> to support multiple departments with day-to-day administrative and clerical tasks, as well as special projects. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>The ideal candidate is a <strong>team player</strong> who is friendly, organized, and customer service-oriented, with strong communication skills and the ability to multitask effectively.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide daily administrative support to multiple departments, including scanning, filing, copying, emailing, mailing documents, and assisting with special projects</li><li>Assist with case-related document preparation and management for internal teams and external parties</li><li>Enter and maintain accurate data for firms, clients, and new cases</li><li>Follow up on required documentation as needed</li><li>Support large document submissions</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in ensuring operational efficiency and supporting various administrative functions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules by organizing appointments and dispatching technicians to optimize productivity.</p><p>• Create, manage, and update work orders while maintaining clear communication with customers and technicians.</p><p>• Ensure completion of work orders by reviewing technician notes and addressing any pending tasks.</p><p>• Prepare and process contract and quality control paperwork in compliance with company standards.</p><p>• Arrange subcontractor schedules and oversee technician paperwork for accuracy and timeliness.</p><p>• Monitor inventory levels and conduct physical inventory checks to ensure resource availability.</p><p>• Order and distribute materials and equipment to technicians, ensuring seamless operations.</p><p>• Generate daily reports on activities and assist in coordinating tasks like scheduling and procurement.</p><p>• Act as a liaison between sales teams, project managers, and technicians to facilitate smooth communication.</p><p>• Handle billing for service and inspection jobs while assisting the sales team in timely job scheduling.</p>
We are looking for a highly skilled Administrative Assistant to support our team in Sunnyvale, California. This long-term contract position offers an opportunity to work in a fast-paced environment, providing vital administrative support across multiple departments. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office tools.<br><br>Responsibilities:<br>• Provide administrative support to both Support Services in the morning and Account Services in the afternoon.<br>• Manage account-related tasks including opening new accounts, performing account maintenance, and ensuring compliance with relevant regulations.<br>• Deliver exceptional service to members by addressing inquiries and resolving issues promptly.<br>• Organize and prioritize tasks to meet deadlines in a dynamic and collaborative environment.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, Teams, and Word to perform daily tasks efficiently.<br>• Maintain a high level of accuracy and attention to detail in all documentation and processes.<br>• Collaborate with team members to achieve departmental goals and ensure seamless operations.<br>• Handle multiple responsibilities independently while maintaining a high level of productivity.<br>• Support various administrative functions to streamline workflows and enhance department efficiency.
<p>A reputable Honolulu law firm is searching for a Receptionist to welcome clients, manage multi-line phones, schedule appointments, and support attorneys with light clerical work. Professionalism and excellent customer service skills required. Onsite work is necessary; Hawaii residents strongly preferred. Apply now by calling 808-531-0800. We seek a professional Receptionist with a welcoming demeanor to serve as the first point of contact for our clients and visitors.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors professionally</li><li>Manage multi-line phone system and direct calls</li><li>Schedule and confirm appointments and meetings</li><li>Receive, sort, and distribute mail and legal documents</li><li>Perform general administrative and clerical duties as needed</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team in Sunnyvale, California. In this long-term contract role, you will support daily administrative tasks while leveraging your knowledge of dental practices and systems to ensure efficiency and accuracy. This position offers an excellent opportunity to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support dental office operations.<br>• Utilize Dentrix Dental Software to maintain patient records and schedules efficiently.<br>• Communicate effectively with patients and staff to ensure seamless coordination.<br>• Assist in handling billing and insurance-related tasks with accuracy.<br>• Maintain and update office documentation, ensuring compliance with regulations.<br>• Support the scheduling and coordination of appointments and meetings.<br>• Address inquiries and resolve issues promptly, delivering excellent customer service.<br>• Collaborate with team members to streamline workflow and enhance productivity.<br>• Ensure the office environment is organized and conducive to operations.<br>• Provide general administrative support as needed to meet team objectives.
<p>We are looking for an experienced Office & Accounting Administrator to join our team in El Segundo, California. In this dynamic Contract to permanent position, you will play a pivotal role in ensuring smooth office operations and supporting accounting tasks. This role requires excellent organizational skills, attention to detail, and a proactive approach to administrative and financial responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including maintaining a welcoming front desk environment and assisting visitors.</p><p>• Coordinate shipping needs such as overnight deliveries and certified mail, while frequently liaising with delivery services.</p><p>• Conduct regular inventory checks to ensure office supplies are adequately stocked.</p><p>• Draft detailed correspondence for company executives and the property management department.</p><p>• Process tenant rent checks efficiently and ensure accurate record-keeping.</p><p>• Assist with accounting tasks such as accounts payable filing, bank reconciliations, journal entries, and maintaining general ledger records.</p><p>• Prepare property and tax documentation binders for management review.</p><p>• Handle vendor billing and checks, ensuring special requests and processing requirements are met effectively.</p><p><br></p><p>Schedule is 830am-3:00pm Monday-Friday. </p>
<p>47,000 - 52,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li></ul><p><br></p><p>Our client is looking for a meticulous and approachable Medical Receptionist to join their team in the Cranford, New Jersey area. This role blends administrative and clinical responsibilities, offering an opportunity to work closely with patients and families while supporting the pediatric care team. The ideal candidate thrives in a collaborative environment and brings excellent organizational and interpersonal skills to the role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and families warmly, ensuring a positive and efficient experience.</p><p>• Handle patient check-in and check-out processes, including insurance verification and collecting payments.</p><p>• Maintain and update electronic health records with accuracy and confidentiality.</p><p>• Organize and manage patient flow to optimize efficiency in the office.</p><p>• Assist the pediatric care team with various administrative tasks.</p><p>• Escort patients to examination rooms and prepare them for visits.</p><p>• Record vital signs such as height, weight, temperature, and blood pressure with precision.</p><p>• Gather essential patient information, including medical history updates and allergy confirmations.</p><p>• Ensure examination rooms are cleaned and restocked promptly between appointments.</p><p>• Follow infection control and safety protocols to maintain a secure environment.</p>
We are looking for a detail-oriented Office Assistant to join our team in Port Chester, New York. This contract to permanent position offers an opportunity to support administrative and bookkeeping tasks while contributing to the efficient operation of the office. The ideal candidate will bring strong organizational skills, proficiency in relevant software, and a commitment to accuracy.<br><br>Responsibilities:<br>• Handle routine banking activities, including depositing donation checks.<br>• Record and process invoices, ensuring timely preparation of checks for approval.<br>• Enter data accurately into QuickBooks and Bloomerang software.<br>• Answer incoming phone calls professionally and route them appropriately.<br>• Manage clerical tasks to maintain organized office operations.<br>• Schedule and coordinate appointments using effective calendar management skills.<br>• Maintain accurate records and ensure documentation is up-to-date.<br>• Assist with general office support duties as needed.<br>• Collaborate with team members to streamline administrative processes.
<p>A well-established family office in the Greater Baltimore area is seeking a highly motivated and detail-oriented <strong>Assistant Controller</strong> to join its finance team. This role offers a unique opportunity to work in a dynamic, investment-focused environment with exposure to complex partnership structures and private equity investments. The role is targeted up to $125k base + bonus and excellent benefits. <strong>Email Jim Meade at Robert Half right away for consideration and connect with him on LinkedIn.</strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and review of financial statements and reports for various entities within the family office.</li><li>Manage accounting for complex investment partnerships, including private equity, hedge funds, and other alternative investments.</li><li>Collaborate with external tax advisors and auditors to ensure accurate and timely filings.</li><li>Support the Controller in maintaining internal controls and improving financial processes.</li><li>Participate in budgeting, forecasting, and cash flow analysis.</li><li>Provide ad hoc financial analysis and reporting as needed.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Work in a collegial, low-turnover environment with long-term stability.</li><li>Gain exposure to sophisticated investment strategies and structures.</li><li>Competitive compensation package with discretionary bonus.</li><li>Opportunity to make a meaningful impact in a lean, high-performing team.</li></ul>
We are looking for an experienced Office Manager to join our team in Royal Oak, Michigan. This contract-to-permanent position offers an exciting opportunity to oversee daily administrative operations, manage office resources, and support recruitment efforts. The ideal candidate will bring strong organizational skills and a proactive approach to ensure seamless office functionality.<br><br>Responsibilities:<br>• Coordinate daily administrative tasks to ensure efficient office operations.<br>• Oversee the procurement and inventory of office supplies to maintain stock levels.<br>• Manage accounts payable processes, including invoice tracking and payment schedules.<br>• Serve as the first point of contact by handling receptionist duties such as answering calls and greeting visitors.<br>• Assist with onboarding new employees, ensuring proper documentation and orientation.<br>• Support corporate recruiting efforts by scheduling interviews and maintaining candidate records.<br>• Conduct initial interviews to assess candidate qualifications and suitability.<br>• Utilize Office tools for reporting, communication, and data management.<br>• Develop and maintain office procedures to improve workflow efficiency.<br>• Collaborate with team members to address operational needs and resolve issues.
<p>As an Executive Assistant, you will provide high-level administrative support to senior leaders, helping drive operational efficiency and support strategic initiatives. This role requires a proactive approach, strong communication skills, and the ability to manage confidential information in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, schedule meetings, and coordinate international and domestic travel arrangements.</li><li>Prepare and edit reports, presentations, and confidential correspondence.</li><li>Serve as a liaison between executive leadership, internal teams, and outside contacts, facilitating timely communication and follow-up.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Track project deadlines, prioritize tasks, and follow up on action items to ensure seamless daily operations.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><br></p>
<p>A well-respected <strong>family medical practice in Oceanside</strong> is seeking a warm, professional, and highly organized <strong>Front Office Medical Receptionist</strong> who is fully bilingual in <strong>Spanish and English</strong>. This role serves as the first point of contact for patients and plays a crucial part in creating a positive, seamless experience for diverse families and individuals receiving care. This position requires exceptional customer service abilities, strong medical terminology familiarity, and proficiency with healthcare software systems. The ideal candidate thrives in a fast-paced clinic environment, communicates clearly, and approaches patient care with empathy and professionalism.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Greet patients, verify appointments, and check in/out with accuracy and courtesy.</li><li>Answer high-volume incoming calls, triage patient questions, schedule appointments, and route calls to medical staff as needed.</li><li>Maintain updated patient demographic information, insurance details, and required forms.</li><li>Handle co-pays, deposits, and payment collections while following HIPAA and clinic confidentiality policies.</li><li>Translate between English and Spanish for patient inquiries, instructions, and documentation when needed.</li><li>Enter patient notes, referrals, authorizations, and updates into the EMR system.</li><li>Coordinate with medical assistants, nurses, and providers to ensure flow throughout the day.</li><li>Maintain reception area cleanliness, manage patient paperwork, and distribute forms.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract position offers a unique opportunity to contribute to the preservation of Holocaust history through education and community engagement. You will play a key role in supporting administrative operations, event planning, and marketing efforts while collaborating with a diverse team.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee scheduling, calendar management, and meeting logistics for staff members and lay leadership</li><li>Learn and effectively utilize the Federation’s donor management database</li><li>Prepare and manage weekly donor thank-you communications through the database system</li><li>Compile, track, and organize donor and campaign-related reports</li><li>Support customized communications with donors and volunteers, including acknowledgments for milestones and condolence outreach</li><li>Update and maintain accurate contact records, including board and committee lists</li><li>Conduct research on donors and prospects as requested</li><li>Coordinate meeting and event logistics, including room reservations, catering, materials preparation, and electronic communications</li><li>Provide administrative and on-site support for events, including registration, recruitment support, couvert collection, and attendee assistance</li><li>Handle administrative processing such as invoices, expense reports, petty cash, and record maintenance</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Receptionist to join our team in Latham, New York. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic, detail-focused services environment. As the first point of contact, you will play a vital role in ensuring smooth communication and efficient administrative support.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy upon their arrival.<br>• Manage a multi-line phone system to handle incoming calls and direct them appropriately.<br>• Coordinate and schedule appointments to ensure seamless operations.<br>• Maintain accurate and organized files to support administrative processes.<br>• Handle email correspondence efficiently, ensuring timely responses to inquiries.<br>• Perform data entry tasks with attention to detail and accuracy.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, for various administrative tasks.<br>• Offer exceptional customer service to clients and internal team members.<br>• Provide support in organizing and maintaining office supplies and resources.<br>• Collaborate with team members to ensure the reception area remains functional and welcoming.
<p>Join a dynamic team as a Front Desk Specialist and be the first point of contact for clients and visitors! This entry-level opportunity is ideal for candidates with 0-1 year of professional experience seeking to launch a rewarding career in administrative and customer support.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors warmly, answer incoming calls, and manage front desk operations</li><li>Maintain visitor logs and assist with basic office tasks</li><li>Provide exceptional customer service to clients, staff, and guests</li><li>Coordinate meeting room bookings and support daily office needs</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform light administrative duties such as filing, scanning, and data entry</li></ul><p>Interested in starting your administrative career? Apply today or call 612-656-0250 to be considered. </p>
<p>This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.</p><p>Responsibilities:</p><ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul>
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p>We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.</p><p>• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.</p><p>• Schedule appointments and coordinate office calendars to optimize workflow.</p><p>• Uphold confidentiality standards by safeguarding sensitive client and attorney information.</p><p>• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.</p><p>• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.</p><p>• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.</p><p>• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.</p><p>• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.</p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Cambridge, Massachusetts. This position is entirely onsite and requires exceptional organizational skills to manage daily operations effectively. As the face of our company, you will play a key role in ensuring smooth communication and welcoming experiences for all guests and visitors.<br><br>Responsibilities:<br>• Create and manage work orders to ensure operational efficiency.<br>• Serve as the primary contact for greeting and checking in guests attending events.<br>• Issue visitor badges and maintain accurate records of guest access.<br>• Provide parking passes to visitors as required.<br>• Answer and direct calls using a multi-line phone system.<br>• Maintain clear and timely email correspondence with clients and internal teams.<br>• Organize files and documents to ensure easy retrieval and secure storage.<br>• Schedule appointments and manage calendars to support team operations.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, for administrative tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization.<br><br>Responsibilities:<br>• Collaborate closely with account executives to provide comprehensive support for agency clients.<br>• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.<br>• Address client inquiries and provide exceptional customer service.<br>• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.<br>• Handle claims submissions to insurance carriers promptly and accurately.<br>• Prepare detailed insurance proposals and summaries for client presentations.<br>• Gain cross-functional knowledge by training on additional product lines within the agency.<br>• Offer general administrative support to various departments as required.<br>• Manage multiple tasks effectively while adhering to deadlines.<br>• Contribute to a team-oriented work environment with strong communication and collaboration skills.
