346 Results for Front Desk Assistant Jobs

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Administrative Assistant

Salt Lake City, UT
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support daily office activities and help keep operations running smoothly. This Contract position is ideal for someone who enjoys staying organized, managing competing priorities, and providing attentive support across a busy team environment. The successful candidate will contribute to scheduling, documentation, communication, and record management while delivering reliable service to both internal stakeholders and external contacts. Responsibilities:• Coordinate calendars, appointments, and meeting logistics to ensure schedules remain accurate and well organized.• Provide administrative support for team members and leadership by handling routine office tasks efficiently and effectively.• Create, update, and organize records, reports, and other business documents with a strong focus on accuracy.• Enter and maintain information in company databases and systems to support dependable recordkeeping.• Prepare materials for meetings, assist with follow-up actions, and help keep related tasks on track.• Maintain both digital and physical filing systems so documents are easy to retrieve and properly stored.• Monitor office supply levels, place orders as needed, and help maintain an orderly workspace.• Communicate with clients, vendors, and coworkers in a clear, courteous, and attentive manner.• Assist with additional administrative assignments and special projects while handling sensitive information with discretion.
2026-10-08T00:00:00Z

Administrative Assistant

Kansas City, MO
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities. Responsibilities: • Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly. • Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation. • Perform background and reference screening in alignment with established housing guidelines and organizational standards. • Maintain organized applicant files and enter information accurately into office and property management records. • Track waitlists and available units to help support timely placement and occupancy coordination. • Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner. • Apply Fair Housing standards and internal policies consistently throughout the selection and approval process. • Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience. • Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
2026-11-09T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate. Responsibilities: • Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects. • Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps. • Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements. • Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation. • Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items. • Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities. • Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues. • Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.
2026-10-26T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience. • Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages. • Coordinate weekly meeting lunches by placing orders and arranging pickup when needed. • Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly. • Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems. • Perform administrative support tasks that require careful review and assembly of workpapers and related calculations. • Help maintain daily office readiness by opening the workplace according to scheduled business hours. • Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries. • Support data entry and other clerical duties with accuracy and attention to detail. • Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
2026-11-03T00:00:00Z

Administrative Assistant

Encino, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a business management CPA firm in Encino, California. This contract-to-permanent opportunity is well suited for someone who enjoys balancing client communication, scheduling, and accurate administrative support in a detail-focused environment. The ideal candidate brings strong customer service skills, confidence handling phone and email correspondence, and the ability to work efficiently across Microsoft Office applications. Responsibilities:• Manage incoming calls and direct inquiries effectively while providing a high level of client service• Coordinate calendars and arrange appointments to keep schedules organized and up to date• Prepare, update, and maintain records through accurate data entry and document handling• Respond to email communications promptly and ensure messages are routed to the appropriate contacts• Support day-to-day office activities by handling both inbound and outbound communication with clients and internal team members• Create and format business documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint• Assist with general administrative tasks that help maintain smooth and efficient office operations
2026-11-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one. Responsibilities: • Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately. • Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties. • Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved. • Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy. • Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently. • Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently. • Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
2026-11-04T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects. Responsibilities: • Maintain and update departmental records, databases, and internal files to ensure information remains complete and current. • Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy. • Support the transfer of information into inventory management tools by preparing, entering, and verifying data. • Process purchase orders and assist with related documentation to help keep transactions organized and on schedule. • Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team. • Partner with department leaders to confirm records are correct, organized, and aligned with current business needs. • Contribute to special assignments and take on additional office support duties as priorities change. • Assist with general front-office and communication tasks, including handling inbound calls when needed.
2026-11-07T00:00:00Z

Administrative Assistant

Spokane, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is looking for an Administrative Assistant to support a reputable manufacturing organization in the Spokane area. This position is ideal for someone who enjoys keeping things organized, supporting a team, and being the person others rely on to keep daily operations moving. The successful candidate will have strong attention to detail, excellent follow-through, and the ability to manage multiple priorities.Pay: $22-$26/hr depending on experienceJob Duties<ul><li>Provide day-to-day administrative support to office and operations teams.</li><li>Manage incoming calls, emails, mail, and general office correspondence.</li><li>Prepare spreadsheets, reports, presentations, and other business documents.</li><li>Maintain accurate records, files, and documentation.</li><li>Coordinate meetings, schedules, and internal communications.</li><li>Assist with purchasing, data entry, and other office projects as needed.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-11-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for an Administrative Assistant to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve. Key Responsibilities:• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
28 - 32 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately. • Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence. • Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks. • Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency. • Coordinate office meal orders and help manage related logistics for staff needs and team gatherings. • Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination. • Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy. • Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
2026-11-03T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for an organized Administrative Assistant to support executive operations for a Contract position based in Menlo Park, California. This role will help keep leadership schedules, meetings, travel, and special events running smoothly while partnering with teams across the organization. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Oversee busy executive calendars by arranging appointments, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Plan and coordinate internal events such as company-wide meetings, quarterly gatherings, leadership offsites, seasonal celebrations, and volunteer activities. • Support conference participation by partnering with scientific staff, organizing event logistics, securing accommodations, and managing reserved hotel room blocks. • Administer advisor-related agreements by communicating with external advisors, collaborating with legal and contracts partners, collecting compensation details, and helping move documents through completion. • Generate and track purchase orders within NetSuite to support departmental purchasing needs. • Arrange business travel, including flights, lodging, and related itinerary details for executives and other team members. • Contribute to recruiting coordination by assisting with job posting activities and reviewing resumes to help identify potential candidates. • Monitor important leadership and scientific team schedules to maintain alignment across stakeholders and anticipate upcoming needs.
2026-11-04T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Position OverviewOur client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.Key Responsibilities<ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul>
2026-11-04T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an experienced Administrative Assistant to join a collaborative office on a contract-to-permanent basis. This position supports daily office operations, provides a detail-oriented point of contact for consultants and subcontractors, and handles a range of administrative and accounting-related tasks. The ideal candidate is comfortable working onsite, communicates openly when support is needed, and brings strong Excel skills along with a team-first mindset. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Serve as a welcoming and detail-oriented contact for consultants, subcontractors, and other visitors interacting with the office. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Enter, update, and maintain records with accuracy, including data tied to administrative accounting support. • Use Excel regularly to prepare, organize, and track information for reporting and internal coordination. • Provide receptionist coverage and general front-office support in an onsite office environment. • Assist with ad hoc projects and administrative requests as business needs evolve. • Communicate proactively with the team when questions arise or additional guidance is needed to complete assignments effectively.
2026-11-05T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking an Administrative Assistant for a well-established construction company in Honolulu. This role will support project teams and office operations while serving as a key point of contact for clients and vendors. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.Responsibilities:<ul><li>Answer and direct incoming phone calls from clients, subcontractors, and vendors</li><li>Manage schedules, calendars, and meeting coordination</li><li>Prepare project documents, reports, and correspondence</li><li>Maintain records, contracts, and filing systems</li><li>Assist with data entry and document tracking</li><li>Support project managers with administrative tasks</li><li>Order office supplies and coordinate office needs</li></ul>
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity. To apply to this role, please call us at 808-531-0800. Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-11-06T00:00:00Z

Administrative Assistant

Mt. Pleasant, SC
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy team in Mount Pleasant, South Carolina. This contract opportunity with permanent potential is ideal for someone who can balance administrative coordination while working accurately in a fast-paced environment. The position will contribute to travel planning, document distribution, client communication, and data management. Responsibilities:• Coordinate travel logistics, maintain flight schedules and travel records, and prepare associated expense documentation.• Support the collection, organization, and review of records by assisting with retrieval and tracking activities.• Communicate with clients regarding active matters, follow up on outstanding items, and help maintain positive client relationships.• Maintain and update records related with a high level of accuracy.• Assist with reviewing financial data and generating reports in coordination with accounting-related processes.• Update, upload, and track agreements and provide administrative support for office service projects as needed.
2026-10-15T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-11-02T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support housing-related operations for a university environment in Louisville, Kentucky. This Contract position will provide administrative coordination across residence life activities, student support processes, summer program logistics, and office operations. The role is well suited for someone who is organized, service-focused, and comfortable managing details across multiple priorities in both office and campus settings. Responsibilities: • Direct student questions and concerns to the appropriate team members, follow up on outstanding issues, and help ensure timely communication back to residents. • Support residence hall security coordination by monitoring the status of camera coverage, arranging requests for new equipment, and assisting with key card updates when needed. • Help administer summer camp and conference activities by tracking agreements, confirming attendance details, and coordinating billing follow-up to support accurate invoicing and collection. • Maintain records related to room availability and vacancies so turnover activity can be scheduled efficiently. • Perform daily administrative support duties such as data entry, document handling, call coverage, and reception-related tasks for housing operations. • Use department software and Microsoft Office tools to organize information, verify records, prepare reports, and assist with audits of operational activity. • Coordinate with staff across multiple housing and student service areas to keep assignments moving and ensure deadlines are met. • Travel throughout campus as needed to support residence hall-related tasks and verify operational needs in various locations.
2026-11-06T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area. • Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism. • Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Organize records and maintain administrative documents so information is accessible and current. • Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
2026-10-23T00:00:00Z

Administrative Assistant

Greenville, NC
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment. Responsibilities: • Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule. • Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors. • Perform front-desk and reception coverage, including greeting guests and assisting with general office needs. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency. • Coordinate calendars, meetings, and basic scheduling needs to support team operations. • Maintain filing systems and organize office documentation for easy access and recordkeeping. • Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
2026-11-06T00:00:00Z

Administrative Assistant

Laurel, MD
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring smooth communication across the office. The person in this role will manage a variety of clerical and coordination tasks while helping maintain an efficient and welcoming work environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and accurately. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide front-desk support while maintaining a courteous and organized reception area. • Perform data entry tasks with a strong focus on accuracy, completeness, and timely record updates. • Coordinate schedules, arrange meetings, and maintain calendars for staff as needed. • Prepare, organize, and file documents to support smooth administrative workflow and record management. • Assist with general office support duties, including handling correspondence and routine clerical requests.
2026-11-06T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
18 - 18.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts. PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift. Responsibilities:• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.• Set up renewal files across multiple product lines and help track submissions through required processing steps.• Assist with program business administration and complete recurring operational tasks that support daily team productivity.• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.
2026-11-05T00:00:00Z

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346 results for Front Desk Assistant jobs