346 Results for Front Desk Assistant Jobs

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Administrative Assistant

Washington, DC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion. Responsibilities: • Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors. • Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations. • Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use. • Maintain accurate files, records, and documentation while handling sensitive information with confidentiality. • Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries. • Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date. • Support internal workflows by assisting with correspondence, document preparation, and general office coordination. • Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
2026-11-05T00:00:00Z

Administrative Assistant

East Syracuse, NY
onsite
Permanent / Full Time
43000 - 45000 USD / Yearly
Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work Benefits / Perks: Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
2026-10-28T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-30T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-11-06T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience. Responsibilities:• Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step.• Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded.• Provide administrative support for billing activities by preparing and sharing the information needed for invoicing.• Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities.• Maintain organized office records, customer files, and service documentation for easy tracking and follow-up.• Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning.• Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow.
2026-11-06T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
17.575 - 20.35 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations through consistent, detail-focused administrative work. This long-term contract position is ideal for someone who excels in structured, process-oriented tasks and takes pride in maintaining accuracy across high-volume workflows. The role will provide essential support to underwriting activities by organizing submissions, entering information into company systems, and helping ensure timely service for both internal teams and external clients. Responsibilities: • Enter application and policy-related information into internal systems with a high degree of speed and accuracy, ensuring records are complete and properly routed for next steps. • Review incoming documents for missing or inconsistent details and organize files within established workflows to keep processing on schedule. • Provide responsive and attentive service when assisting internal departments, policyholders, agents, and other business contacts. • Coordinate routine underwriting support activities, including arranging premium audits and scheduling inspection-related requests. • Prepare and process legal notice documentation in accordance with company procedures and required timelines. • Set up renewal files across multiple product lines and confirm materials are ready for underwriting review. • Support program-related administrative activities by maintaining organized records and assisting with recurring operational tasks. • Contribute to process improvements by identifying efficient ways to manage repetitive administrative work while maintaining quality standards. • Handle additional clerical and office support duties as needed to help the team meet daily business priorities.
2026-11-05T00:00:00Z

Administrative Assistant

Oklahoma City, OK
onsite
Temporary to Hire
16.15 - 17 USD / Hourly
Administrative AssistantLocation: Oklahoma City, OK 73129Pay: $17.00 per hourSchedule: Monday–Friday, 9:00 AM–5:00 PMWork Arrangement: 100% On-SiteStart Date: ASAP Position OverviewWe are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and hands-on experience using QuickBooks Online (required). The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus! Key Responsibilities<ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

St. Louis, MO
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office and shipping coordination activities at a chemical manufacturing facility in St. Louis, Missouri. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, customer communication, and accurate administrative processing in a fast-paced environment. The role requires strong attention to detail, sound judgment, and a willingness to work comfortably in both office areas and on the production floor as needed. Responsibilities: • Welcome guests and contractors, verify identification, and manage front-desk sign-in procedures with professionalism. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and manage routine mail and fax communications. • Enter, update, and maintain sales orders, customer purchase orders, and material receipt records within company systems. • Review order documentation carefully to confirm completeness and accuracy before processing. • Prepare and print shipping paperwork for outbound loads and ensure documents are ready for scheduled pickups. • Digitize completed shipment records and upload them accurately into internal tracking systems. • Coordinate transportation arrangements with freight carriers to support timely deliveries. • Communicate order readiness to customers and provide status updates as needed. • Escalate service concerns or order-related issues to management for prompt resolution. • Support operational needs that may require time on the production floor while following site safety expectations, including steel-toe footwear requirements.
2026-11-06T00:00:00Z

Administrative Assistant

Edmond, OK
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting. Responsibilities: • Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively. • Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance. • Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks. • Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed. • Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently. • Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work. • Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
2026-10-19T00:00:00Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors. Responsibilities:•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.•Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.•Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.•Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.•Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.•Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.•Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.•Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.
2026-10-16T00:00:00Z

Administrative Assistant

Bloomington, MN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support front-office operations and administrative processes within a service-focused organization. This role serves as a key point of contact for clients, visitors, and community members, providing administrative support, coordinating intake activities, and ensuring a positive experience for those seeking information or assistance. The ideal candidate is organized, professional, and comfortable managing multiple priorities in a fast-paced environment. This position combines customer service, scheduling, record management, and general administrative responsibilities to support daily operations. Responsibilities<ul><li>Serve as the first point of contact for incoming calls, emails, and visitors.</li><li>Respond to general inquiries and help connect individuals with appropriate resources, services, or team members.</li><li>Coordinate intake and onboarding-related administrative activities, including collecting information and maintaining documentation.</li><li>Schedule appointments, meetings, orientations, and other program-related activities.</li><li>Prepare routine correspondence, reports, and other administrative documents.</li><li>Monitor shared communication channels and respond to inquiries in a timely manner.</li><li>Support office operations through filing, data entry, document management, and other administrative tasks.</li><li>Build positive relationships with clients, visitors, and internal stakeholders while delivering excellent customer service.</li><li>Assist with special projects and other duties as assigned.</li></ul>
2026-11-06T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment. Responsibilities: • Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts. • Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records. • Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail. • Coordinate general front-office activities to help keep daily operations running smoothly and efficiently. • Assist with scheduling, correspondence, and routine clerical tasks to support team productivity. • Maintain office documentation and track administrative information so materials remain current and accessible.
2026-11-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-27T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-11-03T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
54000 - 58000 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
2026-11-02T00:00:00Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities. Responsibilities: • Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support. • Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts. • Enter, update, and verify information in company records and databases while maintaining a high level of accuracy. • Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations. • Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation. • Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up. • Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks. • Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
2026-11-06T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Phoenix, Arizona. This contract opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling a wide range of clerical and office support duties. Success in this position will come from strong attention to detail, dependable follow-through, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming environment. • Handle incoming phone calls, route messages accurately, and respond to routine questions in a courteous and timely manner. • Perform data entry tasks with a high level of accuracy while keeping records organized and up to date. • Provide general administrative support such as preparing documents, filing paperwork, and coordinating everyday office needs. • Maintain office organization by tracking supplies, supporting scheduling needs, and assisting with routine clerical processes. • Support receptionist-related functions by monitoring the front desk and ensuring smooth communication between staff and external contacts.
2026-11-02T00:00:00Z

Administrative Assistant

Bakersfield, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Bakersfield, California. This position is ideal for someone who enjoys keeping work organized, communicating professionally, and handling a variety of administrative tasks. The person in this role will help ensure smooth front-office coordination through strong scheduling, data management, and phone support skills. Responsibilities:• Manage day-to-day administrative activities to keep the office running efficiently and in an organized manner.• Respond to incoming calls professionally, direct inquiries appropriately, and provide timely assistance to callers and visitors.• Maintain accurate records by entering, updating, and organizing information in office systems and files.• Coordinate calendars, appointments, and meeting schedules to support team priorities and deadlines.• Perform front-desk and receptionist-related duties, including greeting guests and assisting with general office needs.• Prepare, review, and distribute routine administrative documents, correspondence, and reports as needed.• Support office staff with clerical tasks such as filing, document tracking, and general administrative follow-up.
2026-11-03T00:00:00Z

Administrative Assistant

Palm Desert, CA
onsite
Temporary to Hire
18.2115 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to join a utilities and infrastructure team in Palm Desert, California. This contract opportunity is well suited for someone who can keep office operations running smoothly while providing responsive support to customers and internal staff. The position blends front-office coordination, service dispatching, scheduling, and billing-related tasks in a busy environment where accuracy and strong attention to detail are essential. Responsibilities: • Coordinate incoming service requests and assign work efficiently to support timely electrical service response. • Manage appointment calendars in ServiceTitan and confirm scheduling details with customers and team members. • Prepare customer invoices, enter billing information accurately, and assist with accounts receivable follow-up and collections activity. • Welcome visitors, answer inbound calls, and provide detail-oriented front desk support for daily office needs. • Maintain office readiness by restocking shared supplies, organizing common areas, and helping equipment and materials remain available. • Provide clerical assistance across the office, including document preparation, record updates, filing, and data entry. • Create, revise, and track business documents and reports using Microsoft Word and Excel. • Support administrative workflows independently while adapting to changing priorities throughout the day.
2026-11-06T00:00:00Z

Administrative Assistant

Sparks, NV
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an Administrative Assistant to provide reliable office support for an active construction team. This is a long-term Contract position working out near the Tahoe-Reno Industrial Center (TRIC) and offers the opportunity to work closely with project and safety leadership while helping daily operations stay organized and on schedule. The ideal candidate is adaptable, detail-oriented, and comfortable handling a variety of clerical and administrative tasks in a fast-paced project environment. Responsibilities:• Support project and safety leaders with day-to-day administrative tasks to keep site operations running efficiently.• Prepare, update, and maintain records, reports, and other office documents with a high level of accuracy.• Enter information into tracking systems and spreadsheets while ensuring data is current and well organized.• Manage incoming and outgoing correspondence, including email, shipping coordination, and document distribution.• Scan, file, and organize physical and digital records so materials are easy to retrieve when needed.• Assist with scheduling, timeline tracking, and general coordination of administrative activities across the project team.• Provide attentive customer service to internal staff, visitors, and external contacts as needed.• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, maintain logs, and support reporting needs.
2026-11-03T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of coordination tasks with accuracy. The person in this role will help maintain efficient communication, manage routine office activities, and ensure information is entered and tracked correctly. Responsibilities: • Greet visitors and provide courteous reception support while helping direct inquiries to the appropriate contacts. • Answer incoming calls promptly, respond to general questions, and route messages accurately to team members. • Perform a range of administrative tasks to keep office operations running smoothly and efficiently. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Organize files, documents, and routine correspondence to support day-to-day business activities. • Assist with scheduling, coordination, and other clerical duties as needed across the office. • Monitor administrative workflows and help ensure information is handled in a timely and organized manner.
2026-11-06T00:00:00Z

Administrative Assistant

Wahiawa, HI
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating effectively, and handling a wide range of administrative tasks with accuracy. The person in this role will serve as a key point of contact for office activity while helping maintain efficient workflows and reliable documentation. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage front-office activities by greeting visitors, answering inbound calls, and directing questions to the appropriate contacts• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination• Enter and update information in internal files and tracking systems with a strong focus on accuracy and timeliness• Create, edit, and format correspondence, reports, and other business documents using Microsoft Word and related office tools• Maintain calendars, email communication, and routine scheduling tasks through Microsoft Outlook• Use Microsoft Excel to organize data, update spreadsheets, and support basic reporting needs• Perform receptionist-related duties that help ensure smooth office coverage and a detail-focused experience for callers and visitors• Assist with additional clerical and operational tasks as needed to support the broader administrative team
2026-11-05T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 24 USD / Hourly
Are you an organized professional who enjoys helping others and keeping operations running smoothly? A busy healthcare organization in Honolulu is seeking an Administrative Assistant to support daily office functions and provide outstanding customer service. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808.531.0800. Responsibilities:<ul><li>Answer and route incoming phone calls professionally and courteously</li><li>Greet patients, visitors, and vendors</li><li>Schedule appointments and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Manage filing systems and maintain accurate records</li><li>Assist with data entry and general office administration</li><li>Coordinate meetings and provide administrative support to staff</li></ul>
2026-10-29T00:00:00Z

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346 results for Front Desk Assistant jobs