<p>We are looking for a dedicated Receptionist to join a boutique estate and business planning law firm in Virginia Beach, Virginia. In this Contract to permanent role, you will be the first point of contact for clients and visitors, ensuring smooth daily operations in a detail-oriented setting. This position offers a great opportunity to contribute to a well-established legal practice while developing your administrative and customer service skills. Apply today and contact Grace Nowlin for additional details at (202) 998-8423.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors and clients, providing a welcoming and detail-oriented environment.</p><p>• Manage a multi-line phone system, including answering inbound calls and efficiently directing them to the appropriate team members.</p><p>• Handle a switchboard with up to 10 lines, ensuring accurate and timely call routing.</p><p>• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.</p><p>• Provide administrative support to staff, including scheduling appointments and managing correspondence.</p><p>• Assist in coordinating office activities to ensure smooth daily operations.</p><p>• Respond to inquiries and provide accurate information about the firm's services.</p><p>• Monitor and manage incoming mail and deliveries, distributing them to the appropriate recipients.</p><p>• Support part-time receptionist duties as needed, ensuring continuity in client service.</p><p>• Perform other general office tasks as assigned to support the team.</p>
We are looking for an experienced Administrative Assistant to provide high-level support to a detail-oriented team in Juno Beach, Florida. This role involves managing complex administrative tasks, coordinating schedules, and ensuring compliance with organizational policies and procedures. As part of a long-term contract position, you will play a pivotal role in maintaining efficient operations and confidentiality within the department.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring schedules are optimized and meetings are coordinated effectively.<br>• Compile and analyze data to prepare detailed reports, charts, graphs, and presentation materials.<br>• Handle routine correspondence and document management tasks while adhering to established procedures.<br>• Organize travel arrangements, staff functions, and departmental activities as needed.<br>• Coordinate safety programs, construction projects, budget analytics, and contract administration within the department.<br>• Collaborate with other administrative team members to align schedules and deliverables across teams.<br>• Proofread and edit written materials, including slides, spreadsheets, and reports, ensuring accuracy and a high standard of work.<br>• Maintain strict confidentiality when handling sensitive information and liaise with internal teams and external stakeholders.<br>• Ensure compliance with company policies and procedures in all administrative processes.<br>• Support onboarding and hiring processes by coordinating schedules and preparing necessary documentation.
<p>The Part-Time (ideally 9am - 1pm Monday - Friday but flexible) Administrative / Office Assistant provides essential administrative and office support to ensure the smooth daily operations of a reputable nonprofit organization in Westport, CT. This role supports staff & leadership with clerical tasks, scheduling, communication, and general office coordination. The ideal candidate is organized, dependable, and comfortable working in a mission-driven nonprofit environment.</p><p><strong><u>Job duties:</u></strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer phones, respond to emails, and greet visitors in a professional manner</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li><li>Maintain office supplies and coordinate basic office needs</li><li>Support recordkeeping, databases, and donor or program-related files as needed</li><li>Assist with mailings, correspondence, and light bookkeeping or invoice tracking (if applicable)</li><li>Support staff with special projects and day-to-day tasks</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p><p><br></p>
We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in Tacoma, Washington. In this contract position, you will provide high-level administrative support to executives, commissioners, and other key stakeholders within the organization. This role requires professionalism, discretion, and exceptional organizational skills to ensure smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, Port Commissioners, and Chief of Strategic Projects & Commission Relations.<br>• Manage and coordinate calendars for executives and commissioners, ensuring optimal scheduling and prioritization of appointments and meetings.<br>• Prepare and handle confidential communications, including drafting letters, reports, and memoranda with a high level of professionalism.<br>• Serve as a liaison between the Executive Office and internal staff, fostering effective communication and a welcoming environment.<br>• Coordinate logistics for high-profile events and assist with special event planning as needed.<br>• Support onboarding activities for newly elected commissioners, ensuring smooth integration into the team.<br>• Utilize Microsoft Office Suite, including Outlook and Excel, to manage documentation and streamline administrative tasks.<br>• Represent executives and commissioners in external communications, maintaining confidentiality and professionalism at all times.<br>• Anticipate the needs of executives and commissioners by understanding organizational priorities and goals.
<p>We are looking for a detail-oriented, tech savvy Administrative Assistant to join our client's team in Portland, Oregon. This long-term contract position offers an excellent opportunity to contribute to organizational success by providing essential administrative support. The ideal candidate will possess strong technical skills and a proactive approach to managing tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing office operations.</p><p>• Utilize Microsoft Office Suite to create, edit, and maintain documents, spreadsheets, and presentations.</p><p>• Conduct accurate data entry and maintain records to ensure proper documentation and accessibility.</p><p>• Draft and edit technical and business-related documents with precision and clarity.</p><p>• Communicate effectively with team members and external stakeholders to facilitate smooth operations.</p><p>• Provide support in preparing reports, presentations, and correspondence.</p><p>• Coordinate office supplies and ensure inventory is maintained efficiently.</p><p>• Assist in tracking deadlines and ensuring compliance with established timelines.</p><p>• Respond promptly to inquiries and resolve administrative issues.</p><p>• Maintain confidentiality and uphold high standards in all task</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a short-term contract basis in New Orleans, Louisiana. This role involves supporting daily operations by managing schedules, organizing meetings, and handling general administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to contributing to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules, ensuring all meetings and appointments are organized efficiently.</p><p>• Take accurate and detailed meeting notes, including board minutes, and distribute them to relevant parties.</p><p>• Perform data entry tasks to maintain accurate records and ensure the integrity of office systems.</p><p>• Handle inbound calls professionally, providing assistance and routing calls as needed.</p><p>• Support office operations by maintaining files and organizing documentation.</p><p>• Assist in preparing reports and presentations for internal use.</p><p>• Collaborate with team members to ensure administrative processes run effectively.</p><p>• Provide general administrative support to the team, including responding to emails and inquiries.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
We are seeking an experienced Executive Assistant to join our team in Birmingham, Michigan. This is a long-term contract role where you will provide essential support to senior team members and help maintain the smooth operation of the office. The ideal candidate will be proactive, detail-oriented, and adept at multitasking to ensure the team's needs are met efficiently.<br><br>Responsibilities:<br>• Manage calendars for multiple senior bankers, ensuring appointments and meetings are scheduled effectively.<br>• Organize and book travel arrangements, including flights, rental cars, and accommodations.<br>• Prepare and submit expense reports accurately and in a timely manner.<br>• Coordinate and make reservations for dinners, parties, and other events as needed.<br>• Greet guests at the front desk and handle incoming deliveries professionally.<br>• Maintain a clean, organized office environment, including replenishing snacks and beverages.<br>• Provide receptionist duties by answering calls and assisting visitors.<br>• Support administrative tasks, such as document preparation and data management.<br>• Ensure seamless use of tools like Concur and Microsoft Office Suite to optimize workflows.
<p>Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support one of our premier clients. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys providing exceptional administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily administrative tasks, including scheduling, filing, and correspondence</li><li>Assist with preparing reports, presentations, and internal documentation</li><li>Coordinate meetings, calls, and calendar management</li><li>Communicate with clients and internal stakeholders in both English and Spanish</li><li>Maintain accurate records and support office operations as needed</li><li>Handle general office duties and assist team members as required</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our finance team. The ideal candidate will have strong organizational skills, an understanding of financial documentation, and the ability to manage multiple priorities in a fast-paced environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
<p>Position Overview</p><p>We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams.</li><li>Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records.</li><li>Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed.</li><li>Assist with client intake processes, including gathering initial information and preparing forms.</li><li>Perform notary services for legal documents as required, ensuring compliance with all relevant regulations.</li><li>Support billing and invoicing tasks, including tracking time entries and preparing expense reports.</li><li>Order office supplies, manage inventory, and coordinate with vendors for office maintenance.</li><li>Assist in event planning for firm meetings, client events, or continuing legal education sessions.</li><li>Other administrative duties as assigned to support the firm's operational needs.</li></ul><p><br></p>
<p><strong> Administrative Assistant</strong> role is to provide support services to the Church, all church activities, and oversee the specific activities of the church office. A primary function of the role is to provide a welcoming, confidential, friendly, and positive environment for all members and visitors.</p><p> </p><p><strong>Duties and Responsibilities: </strong></p><p>· Warmly greet all incoming visitors, staff, and members. Create a friendly and welcoming work environment.</p><p>· Maintain an orderly and clean office and filing system.</p><p>· Manage church’s schedule, accounting for all religious holidays, pastor’s appointments, and events in the church facilities.</p><p>· Work closely with Lead pastor; gathering information, creating reports, helping with the coordination of wedding/funeral plans, and other areas of ministry as the need arises.</p><p>· Maintain membership records by routinely updating member information</p><p>· Help with the preparation and updating of the weekly church bulletin announcements and Power Point.</p><p>· Prepare worship Manuals for each service.</p><p>· Assist the weekly counting teams with any questions they may have, providing them any monies that arrive through the church office, and then reconciling their count.</p><p>· Organize, maintain, monitor, and order office supplies as needed.</p><p>· Maintains the church face book page and updates with the church’s weekly bulletins, and events.</p><p>· Recruit, schedule and assign volunteers to help with the various ministry tasks in the church office.</p><p><br></p><p><br></p><p> </p>
<p>Robert Half Administrative and Customer Support is seeking a receptionist with a strong sense of ownership and attention to detail. In this Receptionist role you will be responsible for answering phones, acting as the company liaison, and interacting professionally with customers. This is a great opportunity for those looking for a dynamic team environment, offering a great workspace/office, excellent benefits and great career advancement and opportunity. This is a long-term temporary-to-fulltime position located in San Jose, California.</p>
<p>We are offering a contract for a receptionist role based in Reston, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally.</p><p>Responsibilities:</p><p>• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.</p><p>• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.</p><p>• Perform data entry tasks, updating and maintaining accurate records of client information.</p><p>• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p><br></p>
<p>Are you friendly, organized, and enjoy being the first point of contact for visitors and clients?<strong> </strong>A professional and welcoming company in the Carlisle area is seeking a <strong>Receptionist</strong> to join their team. This role is perfect for someone who thrives in a front-office environment, enjoys helping others, and takes pride in creating a positive first impression. </p><p><br></p><p> Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner</li><li>Answer, screen, and forward phone calls promptly</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and maintain calendars for staff as needed</li><li>Perform general administrative tasks including data entry, filing, and copying</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Assist team members with administrative support as needed</li></ul><p><br></p>
<p>Walnut Creek client is looking for a contract to permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
<p><strong>Financial Administrative Assistant – Geneseo, IL</strong></p><p><strong>Full-time | Mon–Fri | Contract-to-hire | Onsite</strong></p><p><strong>Local, stable firm • Meaningful work • Supportive team</strong></p><p><br></p><p>Are you organized, good with numbers, and looking for a role where your work truly makes an impact? A respected, long-standing firm in Geneseo is looking for a <strong>Financial Administrative Assistant </strong>to support families through important life transitions.</p><p><br></p><p>This is a great fit for someone with experience in <strong>banking, accounting, billing, mortgage processing, insurance, or any detail-heavy administrative role</strong>. </p><p><br></p><p>If you enjoy steady work, clear processes, and a friendly, close-knit office, this could be the perfect next step.</p><p><br></p><p>➡️ Interested? Apply today or call Erin, Christin, or Lydia at (563) 359-3995.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Organize financial and asset information to help create estate inventories</li><li>Verify and document account values; maintain accurate spreadsheets</li><li>Communicate with clients, executors, and banks to gather details and documents</li><li>Prepare simple legal forms and court filings used to transfer assets</li><li>Assist with estate accountings, expenses, and beneficiary distributions</li><li>Track follow-ups with banks and third parties to keep the process moving</li></ul><p><strong>Why This Role Is Worth Considering</strong></p><ul><li><strong>Stable, family-friendly work environment</strong> with a team that values accuracy and integrity</li><li><strong>Predictable Mon–Fri hours</strong>—no evenings or weekends</li><li><strong>Full training provided</strong>—build a specialized skill set in trust & estate work</li><li><strong>Small-town commute</strong>—work close to home in the Geneseo community</li><li><strong>Contract-to-hire opportunity</strong> with long-term growth potential</li></ul><p><strong>Why Work With Robert Half</strong></p><p>When you partner with Robert Half, you gain advocates who present your background directly to the hiring team and support you throughout your assignment. We help you find a role that fits both your skills and your life.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
<p>We are seeking a proactive Administrative Assistant to support our construction operations. The ideal candidate will have excellent organizational skills, attention to detail, and experience supporting teams in a fast-paced construction environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
We are looking for an Administrative Assistant to join a non-profit organization in Indianapolis, Indiana on a contract basis. In this role, you will play a vital part in supporting families and enhancing program collaboration while maintaining accurate records and coordinating services. This position offers the opportunity to contribute meaningfully to the community and make a positive impact on the lives of children and families.<br><br>Responsibilities:<br>• Promote family-focused environments that encourage healthy child development.<br>• Assist families in identifying and achieving their personal goals and addressing their needs.<br>• Foster connections among families to create a supportive network.<br>• Collaborate with programs and team members to ensure seamless service delivery.<br>• Maintain thorough and timely documentation and reporting.<br>• Oversee recruitment, eligibility determination, selection processes, and enrollment.<br>• Monitor attendance and coordinate services to ensure effective support.<br>• Handle administrative tasks such as answering inbound calls and managing data entry.<br>• Ensure compliance with organizational policies and standards in all activities.<br>• Provide clear and compassionate communication to families and colleagues.
<p>Do you love organizing, helping others, and keeping chaos in check? We’re searching for a motivated, detail-driven<strong> Office Assistant</strong> to support a busy team in York, PA. If you’re the kind of person who takes pride in making everything around you run better—you’re exactly who we want.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle general office duties: filing, scanning, data entry, and document prep</li><li>Answer phones and assist visitors with professionalism and warmth</li><li>Maintain office supplies and keep workspaces tidy and organized</li><li>Support staff with scheduling, communications, and small projects</li><li>Assist with mail distribution and light administrative tasks</li></ul><p><br></p>
<p>A reputable healthcare organization in <strong>Escondido</strong> is looking for a detail-oriented <strong>HR Administrative Assistant</strong> to support human resources operations including onboarding, compliance, employee records, and general administrative workflows. This is an excellent opportunity for someone who wants to deepen their HR knowledge while supporting a mission-driven organization that values compassion, professionalism, and teamwork.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Assist with the onboarding process including new hire packets, I-9 verification, credentialing, background checks, and orientation scheduling</li><li>Maintain accurate and confidential HR files, digital records, and documentation in accordance with HIPAA and company policies</li><li>Support employee relations by helping schedule meetings, respond to staff inquiries, and route information to HR leadership</li><li>Prepare and maintain HR spreadsheets including training logs, credential expirations, leave tracking, and performance review reminders</li><li>Assist HR leadership with compliance reporting (EEO-1, OSHA logs, labor postings, and policy updates)</li><li>Post job ads, screen resumes for basic criteria, and coordinate interview scheduling</li><li>Support benefits administration including enrollment, change requests, and new hire clarification</li><li>Assist with payroll processing tasks such as timecard review and missing punches tracking</li></ul>
<p>The role of the EA is to support the firm with administrative tasks, office maintenance, client service and other projects as needed. This will include but is not limited to answering phones, greeting clients when they arrive, generating client paperwork, opening accounts, moving money, maintaining databases, planning events, managing supplies, and performing ad hoc tasks and projects. The EA will serve as the first point of contact at our firm and help to improve administrative and client service processes. The role will be instrumental in establishing positive first impressions and ongoing client satisfaction. </p><p><br></p><p>This EA should be organized and detail oriented with a strong work ethic and the initiative to improve the status quo. As our first point of contact, the EA should be warm and welcoming and find joy in serving others. </p><p><br></p><p>Responsibilities </p><p>• Answering phones & greeting visitors: serve as first point-of-contact, responsible for first impressions </p><p>• Managing & improving administrative workflows: perform onboarding, money movements, etc. </p><p>• Generating client paperwork: prepare and submit client paperwork to custodian </p><p>• Maintaining client data: update data and notes in various databases (Redtail, Orion, Schwab, etc.) </p><p>• Resolving account alerts: review and resolve alerts such as insufficient cash, rejected wires, gifts etc. </p><p>• Moving money: cut checks, journal assets, and ACH cash upon request </p><p>• Participating in new client meetings: guide clients through the paperwork </p><p>• Managing office supplies and appearance: ensure the office appearance enhances client experience, maintain vendor relations, order office and kitchen supplies </p><p>• Managing client gifts and firm swag: plan, order and send gifts </p><p>• Planning events: coordinate firm events for clients and prospects </p><p>• Managing firm calendar: maintain a calendar of firm events and employee vacations </p><p>• Assisting with client service: execute or remind advisors of client requests </p><p>• Performing other tasks and projects: take on ad hoc projects as needed </p><p><br></p><p>Preferred Experience </p><p>• Client service administration and support </p><p>• Financial services operations </p><p>• Process management and improvement </p><p>• Microsoft Office Suite, Customer Relationship Management (CRM) </p><p>• Schwab Institutional and/or Orion Advisor Services </p><p>• Series 66 Licensed </p><p><br></p><p>Expectations </p><p>The EA will be responsible for delivering and improving the client experience and should therefore: </p><p>• Be reliable, responsive, accountable and prepared </p><p>• Work hard, continuously improve, and strive for excellence </p><p>• Demonstrate genuine care for others</p>
<p>We are looking for a highly organized and proactive Office Manager to support daily operations in Miami, Florida. This contract-to-permanent position involves a dual role, combining executive administrative assistance with office management responsibilities. The ideal candidate will excel at multitasking, maintaining attention to detail, and ensuring smooth workflows within the office.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements for executives, ensuring all plans are accurate and efficient.</p><p>• Track expenses and generate detailed reports on a weekly, monthly, or quarterly basis.</p><p>• Manage calendars, schedule meetings, and organize conference calls as needed.</p><p>• Process expense submissions promptly to ensure timely payroll transactions.</p><p>• Handle the distribution of correspondence and maintain effective communication channels.</p><p>• Oversee day-to-day administrative tasks and maintain the overall efficiency of office operations.</p><p>• Manage inventory levels for office supplies, placing orders when necessary.</p><p>• Greet visitors in a courteous manner and assist with receptionist duties.</p><p>• Organize incoming and outgoing mail while maintaining proper documentation.</p><p>• Design and implement office policies and procedures to improve operational effectiveness.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@ RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>Our client is seeking a diligent and detail-oriented Tax Administrative Assistant to support their tax department in handling filing and documentation processes. This position plays a critical role in ensuring tax filings and related paperwork are completed accurately and on time.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, organize, and file various tax documents for the finance and accounting team.</li><li>Assist with the collection and verification of client information required for tax preparation.</li><li>Maintain up-to-date electronic and physical filing systems to ensure regulatory compliance.</li><li>Liaise with internal teams and clients to answer questions related to tax filings and documentation.</li><li>Support the tax team in managing deadlines and handling confidential information with discretion.</li><li>Perform general administrative duties such as data entry, scanning, and document management.</li></ul><p><br></p>
