<p>We are looking for an Office Assistant to join our client's team in Portland, Oregon. In this role, you will be responsible for determining reimbursement sources, obtaining authorizations, verifying insurance coverage, completing documentation for self-pay referrals, assisting customers and patients with referral and reimbursement paperwork, performing data entry, generating reports, and serving as a liaison with Eligibility Specialists regarding financial hardship, discount programs, and other eligibility-related inquiries.</p><p><br></p><p>• Verify insurance coverage and obtain necessary authorizations to ensure timely reimbursement.</p><p>• Process self-pay referrals by completing required documentation and addressing patient inquiries.</p><p>• Provide face-to-face assistance to customers and patients with referral and reimbursement paperwork.</p><p>• Conduct data entry tasks and generate reports to support operational needs.</p><p>• Serve as the primary liaison with Eligibility Specialists to address questions related to financial hardship discounts or other programs.</p><p>• Schedule appointments and maintain accurate patient records using Epic EMR.</p><p>• Handle multi-line phone systems to respond to inquiries and provide support.</p><p>• Collaborate with team members to ensure seamless workflow and compliance with organizational policies.</p>
<p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>
<p>Our client, a respected <strong>mid-sized civil litigation defense firm</strong>, is seeking an experienced <strong>Legal Secretary</strong> to support a busy team of attorneys. The ideal Legal Secretary candidate has a strong background in <strong>civil litigation</strong> and thrives in a fast-paced, team‑oriented environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide <strong>comprehensive administrative and litigation support</strong> to attorneys handling civil defense matters.</li><li>Prepare, proofread, and file <strong>pleadings, discovery, motions, and correspondence</strong> in state and federal courts.</li><li>Manage attorney calendars, <strong>schedule depositions, hearings, and client meetings</strong>.</li><li>Handle <strong>court filings (electronic and physical)</strong> and maintain case files.</li><li>Communicate with clients, court staff, and opposing counsel in a professional manner.</li><li>Assist with <strong>billing and time entry</strong> for assigned attorneys.</li></ul><p><strong>Qualifications</strong></p><p> ✅ <strong>3+ years of legal secretary experience</strong> with a focus on civil litigation.</p><p> ✅ Proficiency in <strong>e-filing (state and federal)</strong> and knowledge of court rules and procedures.</p><p> ✅ Strong organizational and time-management skills – able to handle multiple deadlines.</p><p> ✅ Proficiency in <strong>MS Office Suite</strong> (Word, Outlook, Excel); experience with legal case management software a plus.</p><p> ✅ Excellent written and verbal communication skills.</p><p><br></p><p><strong>Why This Firm?</strong></p><p> ✨ Competitive salary & comprehensive benefits package.</p><p> ✨ Collegial, mid‑sized firm environment with a strong reputation.</p><p> ✨ Direct exposure to a variety of civil litigation matters.</p><p> ✨ Opportunities for growth and professional development.</p><p><br></p><p><strong>How to Apply</strong></p><p>📧 Please send your <strong>resume</strong> (and writing sample if available) <strong>in confidence</strong> to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com > with the subject line: <em>Irvine Legal Secretary </em></p>
<p>We are partnering with a well-established and growing <strong>mid-sized law firm</strong> that is seeking an experienced <strong>Legal Secretary</strong> to support <strong>three busy partners</strong> across their <strong>bankruptcy, real estate, and employment</strong> practice groups.</p><p>This firm is known for its <strong>friendly, team-oriented culture</strong> and genuine commitment to taking care of its staff. If you're a <strong>Legal Secretary</strong> looking for stability, a great team, and the opportunity to grow with a firm that values your contributions—this could be the right fit for you.</p><p><br></p><p>This Legal Secretary opportunity offers a hybrid work schedule. </p><p><br></p><p><strong> Key Responsibilities:</strong></p><ul><li>Provide high-level legal administrative support to three attorneys/partners</li><li>Draft, revise, and format legal documents including pleadings, contracts, and correspondence</li><li>Manage calendars, court deadlines, and scheduling for meetings, depositions, and travel</li><li>Handle e-filing in both state and federal courts</li><li>Maintain client files, both digital and physical</li><li>Coordinate with clients, courts, and opposing counsel</li><li>Assist with billing and time entry</li></ul><p><br></p><p>Why This Role Stands Out:</p><ul><li><strong>Supportive team</strong> with low turnover and a positive work environment</li><li><strong>Direct access</strong> to experienced attorneys who value their support staff</li><li><strong>Competitive compensation and benefits</strong></li><li><strong>Growth potential</strong> as the firm continues to expand</li></ul><p><br></p><p> <strong>To Apply:</strong></p><p> Please send your <strong>resume</strong> (Word format preferred) to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p><p><br></p>
<p>We are partnering with an AMLAW 100 litigation firm to source a Litigation Legal Secretary with proven expertise in state and federal e-filing, litigation calendaring, and trial preparation to join their team on a long-term contract basis. This fully remote role requires a California-based candidate who can provide critical support across a wide range of civil litigation matters. It is a long-term, open-ended contract position that offers both stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can begin contributing right away.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage state and federal e-filing processes for diverse litigation cases.</li><li>Maintain and organize litigation calendars, ensuring deadlines are met for various case types.</li><li>Assist attorneys with trial preparation, including exhibits, binders, and witness coordination.</li><li>Draft, proofread, and edit legal documents, correspondence, pleadings, and TOCs/TOAs.</li><li>Collaborate with legal teams on different cases, adapting to the unique requirements of each.</li><li>Handle administrative tasks associated with diverse litigation matters.</li></ul><p><br></p>
<p> Robert Half Legal is partnering with a highly regarded trial firm based in El Segundo to find a Litigation Legal Secretary to join their team. This exciting contract-to-hire opportunity offers a hybrid schedule and the chance to work with a dedicated trial team in a dynamic legal environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to litigation attorneys by managing case files, court documents, and correspondence.</li><li>Handle eDiscovery and e-filing processes in compliance with court rules and deadlines.</li><li>Schedule meetings, depositions, and court appearances, ensuring all logistics are covered.</li><li>Manage incoming and outgoing communications, including drafting correspondence and organizing records.</li><li>Collaborate seamlessly with attorneys, paralegals, and other staff to prepare for trial.</li></ul><p><br></p>
<p>We are seeking an experienced Legal Secretary to support partners and associates in their Century City office. This long-term temporary role (3–6 months) with the potential to extend or convert to permanent, and offers a hybrid schedule (3 days onsite and 2 days remote). The ideal candidate has strong litigation experience, preferably in commercial matters, and thrives in a fast-paced legal environment.</p><p><br></p><p><strong><u>Responsibilities</u></strong>:</p><ul><li>Provide comprehensive administrative support to partners and associates, including calendar management and workflow coordination.</li><li>Handle e-filing in both state and federal courts with accuracy and attention to deadlines.</li><li>Manage billing processes, conflict checks, and time entry using legal software tools.</li><li>Prepare, review, and organize litigation documents, ensuring compliance with court and firm standards.</li><li>Maintain organized records and support case management for commercial litigation matters.</li></ul>
<p>Robert Half is partnered with our client looking for a strong office manager with some great QuickBooks experience! The vibe? Relaxed, casual, and full of laughs. We take our work seriously—but not <em>too</em> seriously.</p><p><br></p><p>Your days will be a mix of leadership, organization, and customer service. Here’s a peek into your week:</p><ul><li>Open the office and set the tone for the day</li><li>Answer phones and greet walk-ins (10 max on a busy day)</li><li>Supervise your assistant and keep the front office humming</li><li>Invoice like a pro – admin fees, billing violations, ordering supplies, etc.</li><li>Handle accounts receivable – collect payments from individuals and businesses</li><li>Work in QuickBooks – post charges, reconcile accounts, and pull reports</li><li>Coordinate with business contacts on group accounts</li><li>Learn and master new software</li><li>Lead the charge on events – manage payments and reconcile like a boss</li><li>Keep things organized – from access cards to validation logs to daily cash reports</li></ul><p><br></p>
<p>Tammy Power, Recruiting Manager, with Robert Half is working with a top client looking for a skilled Administrative Services Coordinator to join our team in Bakersfield, California. In this role, you will be responsible for providing comprehensive support to board operations, managing contracts, and overseeing administrative functions to ensure smooth organizational processes. This onsite position, scheduled Monday through Friday, offers an opportunity to contribute to a dynamic public-sector environment.</p><p><br></p><p>Contact Tammy Power via LinkedIn for immediate and confidential consideration. </p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed board meeting minutes, resolutions, and distribute supporting materials to stakeholders.</p><p>• Organize and oversee the signature process, filing, indexing, and version control of board documentation.</p><p>• Monitor and maintain contracts, leases, easements, and amendments, ensuring timely renewals and compliance with key dates.</p><p>• Manage office supplies, vendor relationships, and address minor facility or equipment needs.</p><p>• Ensure proper document retention, records management, and election filing in alignment with regulatory requirements.</p><p>• Provide administrative support to cross-functional teams, including HR, legal, and executive leadership.</p><p>• Coordinate meetings and assist in facilitating communication between departments.</p><p>• Maintain accurate records of organizational activities and ensure compliance with internal and external policies.</p>
We are looking for an experienced Administrative Coordinator to join our team in Broomfield, Colorado. This long-term contract position offers an exciting opportunity to support key operations and ensure the efficient functioning of administrative tasks. The ideal candidate will thrive in a dynamic environment and bring strong organizational and communication skills to the role.<br><br>Responsibilities:<br>• Manage calendars and coordinate scheduling to optimize team productivity.<br>• Answer incoming calls and provide attentive assistance to inquiries.<br>• Organize and oversee onboarding processes, including orientations for new team members.<br>• Compile and prepare documents for various administrative functions.<br>• Support special projects by performing assigned tasks with accuracy and efficiency.<br>• Maintain office organization through shredding, filing, and document management.<br>• Assist in the preparation and coordination of meetings and events.<br>• Ensure smooth administrative operations by addressing day-to-day needs.<br>• Collaborate with team members to streamline processes and enhance workflow.
<p>We are looking for a detail-oriented Administrative Program Coordinator to join our team located in the Greater Philadelphia Region. In this long-term Administrative Program Coordinator contract position, you will play a vital role in managing daily operations and ensuring the smooth execution of administrative tasks. The ideal Administrative Program Coordinator candidate will demonstrate exceptional organizational skills, maintain confidentiality, and thrive in a fast-paced environment.</p><p><br></p><p>What you get to do every single day:</p><p>• Process a high volume of student document requests, including Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution standards.</p><p>• Assist in completing elective student applications during peak periods, managing over 150 applications efficiently.</p><p>• Coordinate the evaluation process by capturing and inputting student evaluations into designated systems.</p><p>• Provide support for exam proctoring and ensure smooth execution of testing procedures.</p><p>• Prepare and distribute monthly student rosters to affiliated institutions in a timely manner.</p><p>• Manage operations of student application platforms, creating resources to assist students in navigating systems and program logistics.</p><p>• Monitor daily submissions on application platforms, address incomplete portfolios, and verify student credentials.</p><p>• Facilitate the distribution of essential student documents, including health records, insurance forms, and credentials, to relevant organizations and supervisors.</p><p>• Draft and oversee correspondence, reports, memoranda, and technical materials, including composing letters and managing mail routing.</p><p>• Perform additional administrative duties as assigned to support program operations.</p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
<p>Are you a highly organized, detail-oriented professional with a passion for the legal field? An established Personal Injury Law Firm in Albuquerque is looking for an enthusiastic <strong>Legal Coordinator</strong> to join our team. This position is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and is eager to make a meaningful impact within a growing team.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Case Management:</strong> Coordinate and monitor case progression, ensuring deadlines, filings, and reporting requirements are met.</li><li><strong>Document Preparation:</strong> Draft, proofread, and organize pleadings, correspondence, and other legal documents.</li><li><strong>Client and Attorney Support:</strong> Serve as a liaison between clients, attorneys, and other stakeholders to ensure seamless communication and case updates.</li><li><strong>Legal Research:</strong> Perform or coordinate targeted legal research to support case strategies.</li><li><strong>Administrative Oversight:</strong> Maintain calendars, schedules, and filing systems while supporting the overall operational efficiency of the firm.</li><li><strong>Billing and Records Management:</strong> Track billable hours and manage case-related financial reporting and recordkeeping.</li></ul>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
<p>Our client, a successful law firm based in Rochester, NY, is seeking a Paralegal for their busy litigation practice. In this role, you will be working alongside an administrative support team to ensure efficiency and accuracy in case management.</p><p><br></p><p><strong>Role: </strong>Paralegal/E-Discovery Specialist</p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Salary: </strong>$55,000 - $85,000 (DOE)</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Demonstrate a strong understanding of the end-to-end eDiscovery lifecycle, including the identification, collection, processing, review, and production of electronically stored information (ESI) for litigation and legal proceedings.</li><li>Organize and maintain electronic discovery files, ensuring accurate documentation of collected materials and tracking of all productions sent and received.</li><li>Coordinate with clients and eDiscovery vendors throughout the discovery process to ensure efficient workflows and timely delivery of results.</li><li>Manage data collection efforts from various sources in support of ongoing legal matters.</li><li>Support attorneys in reviewing electronic evidence for relevance, privilege, and responsiveness.</li><li>Leverage eDiscovery platforms and tools to review and manage large datasets, maintaining compliance with legal standards and optimizing efficiency.</li><li>Collaborate closely with legal teams to troubleshoot issues, resolve challenges, and ensure effective oversight of the eDiscovery process.</li><li>Draft, revise, and format legal documents, correspondence, and related materials as needed.</li><li>Prepare clear and concise transcript summaries to assist with case analysis and preparation.</li><li>File legal documents via NYSCEF, ECF, or other court-mandated electronic filing systems.</li><li>Maintain and update spreadsheets tracking financial data and other quantitative information relevant to legal matters.</li><li>Assist with preparation for depositions, mediations, arbitrations, and court hearings, including compiling exhibits and supporting materials.</li></ul>
<p><strong>Job Posting: Administrative Coordinator</strong></p><p><strong>Location: Cromwell, CT</strong></p><p><strong>Position Type:</strong> Contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client is seeking a detail-oriented and proactive <strong>Administrative Coordinator</strong> to join their team. This role is ideal for a go-getter who thrives in a fast-paced environment, possesses excellent organizational skills, and enjoys managing multiple priorities simultaneously. As an Administrative Coordinator, you will play an integral role in supporting the day-to-day operations of the business while ensuring seamless communication and efficiency across departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the team, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and documents with accuracy and attention to detail.</li><li>Assist in maintaining and organizing records, files, and databases.</li><li>Answer and respond to phone calls, emails, and other forms of communication professionally.</li><li>Serve as a liaison between departments to facilitate effective collaboration across the organization.</li><li>Monitor, order, and manage office supplies and inventory as needed.</li><li>Assist with event planning and logistics for company meetings, employee engagement initiatives, or other special projects.</li><li>Perform other related administrative tasks as required to meet the needs of the team.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1-3+ years of administrative or coordination experience in a professional office setting.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Excellent interpersonal and communication skills.</li><li>High attention to detail and commitment to accuracy.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li><li>A positive attitude and a willingness to adapt and take initiative.</li></ul><p><strong>Education:</strong></p><ul><li>A high school diploma or equivalent is required.</li><li>An associate degree or higher in Business Administration, Management, or a related field is preferred but not mandatory.</li></ul><p><strong>Additional Requirements:</strong></p><ul><li>Previous experience in administrative support roles is essential.</li><li>Familiarity with office productivity tools and project management software is a plus.</li></ul><p><br></p>
We are looking for a highly organized and proactive Administrative Coordinator to support our engineering team in Milwaukee, Wisconsin. This long-term contract position offers an exciting opportunity to contribute to the smooth operation of a dynamic and fast-paced environment. The ideal candidate will excel at managing schedules, coordinating office tasks, and ensuring efficient administrative processes.<br><br>Responsibilities:<br>• Organize and maintain complex calendars, including scheduling meetings, appointments, and setting timely reminders to optimize team productivity.<br>• Respond effectively to shifting priorities and last-minute requests, demonstrating flexibility and professionalism.<br>• Coordinate catering arrangements for meetings and team events, ensuring all logistical details are handled seamlessly.<br>• Assist with office services tasks such as ordering supplies, managing mail, and keeping the workspace organized and functional.<br>• Prepare reports, perform data entry, and maintain documentation to support the engineering team’s administrative needs.<br>• Facilitate communication within the team by drafting emails, distributing information, and ensuring timely follow-ups.<br>• Collaborate with team members to identify and resolve administrative challenges, offering solutions proactively.<br>• Provide general administrative support to ensure the smooth operation of daily engineering department activities.
<p>Robert Half is partnering with a Germantown client in the recruiting for a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the Sales and Marketing departments. The ideal candidate will be a proactive team player with excellent communication and multitasking skills, capable of streamlining administrative processes to enhance operational efficiency. This role is essential in ensuring that the Sales and Marketing teams can focus on their core objectives while maintaining seamless coordination on projects. This is a permanent placement opportunity offering full benefits package and paid time off. </p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Serve as the primary point of contact for administrative tasks within the Sales and Marketing teams.</li><li>Maintain and organize department files, documents, and records, both physical and digital.</li><li>Monitor and process expense reports, purchase orders, and team budgets.</li></ul><p><strong>Sales Support:</strong></p><ul><li>Assist in the preparation of sales presentations, proposals, and contracts.</li><li>Maintain and update customer and prospect information in CRM systems (e.g., Salesforce).</li><li>Generate and distribute sales reports, dashboards, and performance metrics.</li><li>Coordinate communication between the Sales team and other departments or external stakeholders.</li></ul><p><strong>Marketing Support:</strong></p><ul><li>Support the creation and distribution of marketing materials including brochures, emails, and presentations.</li><li>Assist with the coordination of marketing campaigns, events, and promotions.</li><li>Track and analyze marketing data to support ongoing campaigns and customer engagement initiatives.</li><li>Collaborate with vendors and partners for marketing collateral, tradeshow logistics, or sponsorships.</li></ul><p><strong>Process Improvement and Coordination:</strong></p><ul><li>Identify and implement opportunities to improve operational workflows across Sales and Marketing.</li><li>Act as a liaison between the departments to align their strategic goals and initiatives.</li><li>Ensure team members adhere to deadlines and manage projects effectively.</li></ul>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Jose, California. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and handling administrative tasks. The ideal candidate thrives in fast-paced environments and excels at multitasking while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure smooth workflow and timely execution of tasks.<br>• Organize and assist with event planning, including managing permits and procurement processes.<br>• Provide administrative support across various functions, including clerical tasks and operations assistance.<br>• Manage and process DocuSign forms, which will comprise a significant portion of the workload.<br>• Monitor and help with budgeting activities, ensuring accuracy and compliance.<br>• Communicate effectively with vendors and internal teams to address needs and resolve issues.<br>• Utilize Microsoft Office Suite to create reports, track data, and maintain records.<br>• Adapt to changing priorities and contribute to a collaborative team environment.<br>• Exhibit a proactive approach to problem-solving and assist in maintaining efficient office operations.
<p>We are looking for an Administrative Office Coordinator to join a client in Ottawa, Kansas, on a Contract basis. In this role, you will provide essential administrative support to ensure smooth operations, including managing schedules, preparing reports, and coordinating meetings and events. This position offers an opportunity to contribute to dynamic projects while showcasing your organizational and communication skills. This is a <strong>PART-TIME </strong>position to start, about 20-30 hours per week, fully<strong> onsite.</strong> </p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed reports and presentations using tools such as Microsoft Office Suite, including PowerPoint.</p><p>• Support the project manager by managing schedules, setting up virtual meetings, and handling administrative tasks.</p><p>• Coordinate events and meetings, ensuring all logistical details are arranged efficiently.</p><p>• Manage calendars and organize appointments to maintain effective time management.</p><p>• Handle expense reporting and ensure accurate documentation of financial records.</p><p>• Monitor social media platforms to assist with communication and engagement strategies.</p><p>• Respond to inbound calls professionally and address inquiries promptly.</p><p>• Provide ad hoc reporting and administrative assistance as needed for construction-related projects.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to manage daily office operations. This long-term contract position is ideal for someone with strong organizational skills and the ability to multitask efficiently. Based in Trenton, New Jersey, this role offers the opportunity to contribute to the smooth functioning of administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interdepartmental communications to ensure seamless collaboration.</p><p>• Manage schedules and appointments, including organizing meetings and events.</p><p>• Maintain and update filing systems to keep records accurate and easily accessible.</p><p>• Respond promptly to inbound calls and emails, providing excellent customer service.</p><p>• Conduct surveys and compile data to support decision-making processes.</p><p>• Scan and organize documents to maintain a digital record system.</p><p>• Create visually appealing presentations to support team projects and initiatives.</p><p>• Monitor and address administrative needs to enhance operational efficiency.</p><p>• Assist in planning and executing office-related activities.</p>
We are looking for a dedicated Administrative Specialist II to provide comprehensive support to a team of professionals in Juno Beach, Florida. This long-term contract position involves a variety of administrative and analytical tasks to ensure the efficient operation of department functions. The ideal candidate will utilize independent judgment and reasoning skills to manage moderately complex data and assist with general administrative duties.<br><br>Responsibilities:<br>• Provide administrative assistance to a department or group of professionals, ensuring smooth daily operations.<br>• Compile, analyze, and interpret moderately complex data to support decision-making processes.<br>• Prepare straightforward written summaries and reports based on analyzed data.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Process invoices, expense reports, purchase orders, and other financial documents accurately.<br>• Assist with the reconciliation of accounts and verification of financial records.<br>• Respond to internal inquiries and provide clarification regarding financial documentation.<br>• Coordinate schedules, prepare documents, and manage correspondence for the department.<br>• Support the implementation and validation of departmental procedures and plans.<br>• Perform ad-hoc administrative tasks as needed to meet organizational goals.
<p>A busy and well-established roofing company in Escondido is seeking an Administrative Coordinator to support daily operations and keep the office running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and has a strong grasp of administrative processes in a construction or trade setting.</p><p>💵 Pay Range: $22–$24 per hour</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Serve as the central point of contact for internal teams, vendors, and clients.</li><li>Answer high-volume phone calls and direct inquiries to appropriate departments.</li><li>Schedule appointments, manage calendars, and coordinate job site logistics.</li><li>Assist with invoice processing, purchase orders, and basic bookkeeping tasks.</li><li>Maintain organized filing systems for contracts, permits, and project documentation.</li><li>Track inventory and order office and field supplies as needed.</li><li>Support HR functions such as onboarding paperwork and timecard tracking.</li><li>Prepare reports and assist with weekly and monthly operational reviews.</li></ul>
<p>Roseann Mabry from Robert Half is partnering with a growing company in St. Louis to place an Operations Specialist on a direct hire basis. The Operations Specialist will assist with daily administrative support behind the scenes.dat to day. This important position as an Operations Specialist will work with customers to schedule their service, coordinate with vendors, and manage workflow communications to the team. You will work in the database and Excel to communicate workflow. This position will also handle all follow up calls or emails regarding service, process work orders. This is a high volume , fast paced position. Prior logistics experience, accurate data entry into company databases, and excellent communication skills are necessary to interview for this opportunity. The annual salary for the Operations Specialist position will be up to 50K. Great culture and good benefits plus 401K! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain daily schedules, calendars, and appointments for team members and executives.</p><p>• Coordinate logistics for deliveries, meetings, and other operational activities.</p><p>• Handle inbound calls professionally, providing information and resolving inquiries.</p><p>• Schedule and oversee work orders to ensure timely completion.</p><p>• Dispatch assignments and communicate effectively with relevant stakeholders.</p><p>• Assist with project coordination, tracking progress, and ensuring deadlines are met.</p><p>• Organize and support the planning of special events or team gatherings.</p><p>• Ensure accurate record-keeping and documentation for administrative processes.</p><p>• Collaborate with departments to streamline scheduling and operational workflows.</p><p>• Provide general administrative assistance to support day-to-day business needs.</p>
<p>A growing organization in the Healthcare & Social Assistance sector is seeking a detail-oriented Administrative Support Specialist to join their team in Fallbrook, CA. This hybrid/remote role offers flexibility while supporting essential operations in one of Fallbrook’s largest and most impactful industries. This position is ideal for someone who enjoys working independently, is tech-savvy, and has a strong sense of initiative. You’ll be supporting clinical and administrative teams with scheduling, documentation, and communication tasks.</p><p><br></p><p><strong><u>Day-to-Day Responsibilities</u></strong></p><ul><li>Provide remote administrative support to healthcare professionals and case managers.</li><li>Schedule appointments, manage calendars, and coordinate virtual meetings.</li><li>Maintain accurate records and update databases.</li><li>Assist with billing, insurance verification, and patient communications.</li><li>Prepare reports and assist with compliance documentation.</li><li>Support onboarding and training of new staff.</li></ul>
