We are seeking a detail-oriented and proactive entry level Administrative Assistant to support our team with day-to-day administrative tasks. This entry-level role is ideal for someone looking to grow their career in office administration while contributing to a dynamic and collaborative work environment. <br> Key Responsibilities: Provide general administrative and clerical support to staff. Answer and direct phone calls, emails, and other correspondence. Schedule meetings, appointments, and maintain calendars. Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical. Order office supplies and manage inventory. Assist with data entry and database management. Support event planning and coordination. Perform other duties as assigned by supervisors.
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
We are looking for a highly organized Administrative Assistant to join our team in McLean, Virginia. This Contract to Permanent position offers an excellent opportunity for individuals who excel in fast-paced environments and are eager to grow within a company. In this role, you will provide essential administrative support while handling invoicing responsibilities and collaborating closely with a dynamic team.<br><br>Responsibilities:<br>• Provide administrative support to multiple departments, ensuring tasks are completed efficiently and accurately.<br>• Manage invoicing processes, including data entry and verification, utilizing tools such as Microsoft Excel.<br>• Create and edit presentations using Microsoft PowerPoint, ensuring materials are well-prepared and thorough.<br>• Coordinate schedules and communications through Microsoft Outlook, maintaining organization and timeliness.<br>• Handle general office tasks, including filing, document preparation, and correspondence.<br>• Collaborate with a team of administrative staff to ensure seamless operations across various roles.<br>• Maintain a high level of attention to detail while performing day-to-day tasks.<br>• Adapt to changing priorities in a fast-paced environment, demonstrating flexibility and problem-solving skills.<br>• Support team goals by contributing to process improvements and efficiency initiatives.<br>• Assist with the transition of invoicing systems, ensuring data accuracy and compliance.
We are looking for a dedicated Administrative Assistant to join our team in Greenville, South Carolina. In this position, you will play a key role in supporting business development activities, ensuring smooth operations, and maintaining strong client relationships. This is an excellent opportunity for someone with strong organizational skills and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Coordinate client meetings, prepare proposals, and manage advertising schedules to support business development efforts.<br>• Oversee the entry and management of orders while ensuring accuracy and compliance with company standards.<br>• Facilitate the execution of advertising campaigns, ensuring timely delivery and client satisfaction.<br>• Contribute to lead generation activities and participate in industry events to expand business opportunities.<br>• Provide administrative support for sales initiatives, including scheduling, data entry, and maintaining records.<br>• Act as a point of contact for clients, addressing inquiries and resolving issues promptly.<br>• Collaborate with internal teams to ensure seamless communication and project execution.<br>• Utilize tools like Salesforce and other management systems to track and organize client interactions (if applicable).
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise.<br>• Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations.<br>• Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed.<br>• Organize and maintain departmental files and official records for easy access and retrieval.<br>• Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies.<br>• Track and process official documents, ensuring timely issuance and proper documentation.<br>• Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required.<br>• Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials.<br>• Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity.<br>• Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.<br><br>Responsibilities:<br>• Organize and maintain files for third-party administrators to ensure accuracy and accessibility.<br>• Input data with precision into an internal portal to support operational needs.<br>• Update and manage information using Microsoft Excel spreadsheets.<br>• Provide front desk support, including answering inbound calls and assisting visitors.<br>• Handle sensitive information with a high level of confidentiality and professionalism.<br>• Perform general administrative tasks to support office operations.<br>• Collaborate with team members to ensure all assigned duties are completed efficiently.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Seattle, Washington. In this Contract to permanent role, you will play a pivotal part in ensuring seamless organization, communication, and project management across various departments. The ideal candidate will thrive in a dynamic environment, managing schedules, maintaining records, and supporting billing and estimation processes with precision.<br><br>Responsibilities:<br>• Maintain and organize client and project files across both digital and physical platforms, ensuring information is accurate and up-to-date.<br>• Oversee scheduling by managing calendars, coordinating client appointments, and ensuring timely communication with stakeholders.<br>• Assist in preparing estimates by entering project scopes into templates, verifying accuracy, and reconciling changes against budgets.<br>• Prepare, review, and track invoices while managing follow-ups on outstanding payments in collaboration with accounting teams.<br>• Support meeting preparation, vendor coordination, and material sample tracking to ensure smooth project workflows.<br>• Monitor and document design revisions, approvals, and client communications to maintain project consistency.<br>• Create and maintain shared folders, checklists, and reports to facilitate project progress tracking.<br>• Assist with procurement by tracking expenses, managing receipts, and maintaining organized expense logs.<br>• Provide general administrative support to streamline daily operations and remove obstacles for team members.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Diego, California. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will be proactive, organized, and capable of handling multiple tasks efficiently.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Perform accurate data entry to maintain up-to-date and organized records.<br>• Oversee general office tasks such as filing, scheduling, and maintaining supplies.<br>• Greet and assist visitors in a courteous and welcoming manner.<br>• Coordinate appointments, meetings, and travel arrangements as needed.<br>• Support various administrative functions to ensure smooth day-to-day operations.<br>• Prepare and distribute correspondence, reports, and other documents.<br>• Monitor and handle email communications, prioritizing and escalating as necessary.<br>• Assist with receptionist duties, ensuring prompt and courteous service.<br>• Perform other related tasks to support the administrative team as required.
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract to permanent basis. In this role, you will provide essential support to ensure the smooth operation of our office, including handling scheduling, correspondence, and administrative tasks. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving. <br> Responsibilities: • Coordinate and manage scheduling for appointments and meetings, ensuring seamless organization. • Prepare detailed minutes during meetings and assist in creating reports on a regular basis. • Establish and maintain a structured filing system to keep records accessible and organized. • Update office policies and procedures to align with current standards and practices. • Research and purchase office supplies, negotiating deals with suppliers to optimize costs. • Provide a welcoming and organized environment for visitors by offering general support. • Act as a liaison between managers and administrative staff, addressing queries and requests effectively. • Handle inbound and outbound calls, ensuring inquiries are managed promptly and professionally. • Manage email correspondence, responding to messages and maintaining clear communication channels. • Assist with coordinating and planning business-related meetings and events.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Edgewood, Maryland. In this a contract position, you will play a vital role in supporting daily office operations and ensuring smooth communication within the organization. This role offers an excellent opportunity to contribute to a dynamic work environment while enhancing your administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure efficient office operations and assist team members with various tasks.</p><p>• Answer and direct inbound calls in a courteous and attentive manner.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Manage and organize office documents, records, and supplies.</p><p>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.</p><p>• Coordinate schedules and appointments to maintain a seamless workflow.</p><p>• Support team members with general office tasks and project assistance.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p><p>• Collaborate with colleagues to address administrative needs and improve processes.</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Hyannis, Massachusetts. This is a contract position that requires exceptional organizational skills and the ability to work effectively in a fast-paced environment. The role involves supporting daily operations by managing administrative tasks and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage filing systems to ensure proper documentation and easy retrieval.<br>• Answer inbound calls and respond professionally to inquiries.<br>• Coordinate email correspondence and ensure timely follow-ups.<br>• Handle both inbound and outbound calls with efficiency and professionalism.<br>• Schedule appointments and maintain calendars for team members.<br>• Utilize Microsoft Outlook and Word to draft and manage communications.<br>• Assist in maintaining office organization and supplies.<br>• Collaborate with team members to support various administrative needs.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
We are looking for an Administrative Assistant to join our team on a long-term contract basis in Towson, Maryland. The ideal candidate will play a key role in ensuring the smooth operation of daily administrative tasks, including document management and database upkeep. This position requires proficiency in Microsoft Office Suite and a proactive approach to handling various responsibilities.<br><br>Responsibilities:<br>• Manage and organize reports by uploading them into designated folders and ensuring accuracy.<br>• Conduct audits and verify documentation to maintain compliance and accuracy.<br>• Maintain and update databases to ensure information is current and accessible.<br>• Track and report data using Microsoft Excel, ensuring timely and accurate reporting.<br>• Respond to inbound calls and provide effective assistance to clients or team members.<br>• Perform general receptionist duties, such as greeting visitors and managing inquiries.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support various administrative tasks to ensure efficient office operations.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
We are looking for a skilled Administrative Assistant to join our team on a Contract to permanent basis in Birmingham, Michigan. The ideal candidate will bring strong organizational skills and a proactive approach to supporting daily operations. This role requires excellent communication abilities and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Coordinate and manage daily administrative tasks to ensure smooth office operations.<br>• Provide exceptional support to team members and management by handling correspondence, scheduling, and documentation.<br>• Respond to customer inquiries with efficiency and ensuring a positive experience.<br>• Maintain accurate records and files, ensuring accessibility and organization.<br>• Assist in preparing reports, presentations, and other business documents as needed.<br>• Manage multiple priorities and deadlines effectively, adapting to changing needs.<br>• Act as the first point of contact for internal and external communications, maintaining a courteous and detail-oriented demeanor.<br>• Support the call center team by addressing customer service needs and resolving issues promptly.<br>• Help streamline administrative processes to improve efficiency and productivity.<br>• Ensure compliance with company policies and procedures in all administrative functions.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Gainesville, Georgia. In this role, you will support a variety of administrative tasks, including scheduling, document management, and assisting with project coordination. The ideal candidate will be highly organized, proactive, and eager to contribute to the success of our operations. *This position has the potential to become permanent. </p><p><br></p><p>Responsibilities:</p><p>• Organize and manage documentation to ensure accurate and efficient record-keeping.</p><p>• Oversee scheduling and calendar management for the project manager and team.</p><p>• Provide support with billing tasks and coordinate with the purchasing team to track delivery timelines.</p><p>• Prepare agendas and set up conference rooms for meetings, ensuring all materials are ready.</p><p>• Assist in the creation and development of presentations and other project-related materials.</p><p>• Support the project manager with daily responsibilities and monitor project progress to ensure deadlines are met.</p><p>• Collaborate with team members to address operational needs and provide solutions when challenges arise.</p><p>• Leverage Microsoft Office Suite, including Excel and PowerPoint, to create reports, analyze data, and present information effectively.</p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join a healthcare organization in Franklin, Tennessee. This is a contract position focused on addressing a critical backlog of vendor-related tasks, with training and clear processes provided to ensure success. The role offers flexibility in scheduling, with the option of an 8 AM to 5 PM or 9 AM to 6 PM workday.<br><br>Responsibilities:<br>• Validate and verify vendor information to ensure accuracy and compliance with company standards.<br>• Follow a structured, documented eight-step process to resolve discrepancies in vendor data.<br>• Manage and update reports related to vendor information, ensuring records are current and complete.<br>• Collaborate with internal teams to address issues and ensure smooth workflow.<br>• Maintain a high level of accuracy while performing data entry and administrative tasks.<br>• Utilize Microsoft Word and Excel to create and manage documents and spreadsheets effectively.<br>• Work within the company's HRIS to input and retrieve relevant data.<br>• Prioritize and manage workload to eliminate a three-year backlog efficiently.<br>• Communicate effectively with team members and vendors as needed to clarify and resolve issues.
We are looking for a detail-oriented Administrative Assistant to join our team in Bozeman, Montana. This contract position offers an opportunity to support daily operations and contribute to the smooth functioning of our office. The ideal candidate will have exceptional organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Provide general administrative support to ensure efficient office operations.<br>• Answer and route inbound calls professionally and courteously.<br>• Manage data entry tasks with accuracy and attention to detail.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain and update records using Microsoft Office Suite applications.<br>• Organize and schedule meetings, appointments, and other office events.<br>• Handle incoming and outgoing correspondence, ensuring timely communication.<br>• Support office staff with additional tasks as needed to meet deadlines.
