We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Seattle, Washington. In this Contract to permanent role, you will play a pivotal part in ensuring seamless organization, communication, and project management across various departments. The ideal candidate will thrive in a dynamic environment, managing schedules, maintaining records, and supporting billing and estimation processes with precision. Responsibilities: • Maintain and organize client and project files across both digital and physical platforms, ensuring information is accurate and up-to-date. • Oversee scheduling by managing calendars, coordinating client appointments, and ensuring timely communication with stakeholders. • Assist in preparing estimates by entering project scopes into templates, verifying accuracy, and reconciling changes against budgets. • Prepare, review, and track invoices while managing follow-ups on outstanding payments in collaboration with accounting teams. • Support meeting preparation, vendor coordination, and material sample tracking to ensure smooth project workflows. • Monitor and document design revisions, approvals, and client communications to maintain project consistency. • Create and maintain shared folders, checklists, and reports to facilitate project progress tracking. • Assist with procurement by tracking expenses, managing receipts, and maintaining organized expense logs. • Provide general administrative support to streamline daily operations and remove obstacles for team members.

• Proven experience in administrative support, including scheduling, file management, and documentation. • Strong skills in data entry, spreadsheet management, and attention to detail. • Familiarity with billing and invoicing processes, including tracking payments and reconciling records. • Ability to manage multiple priorities and deadlines in a fast-paced environment. • Proficiency in using shared storage platforms like Google Drive or similar systems. • Excellent communication and organizational skills, with the ability to coordinate with diverse stakeholders. • Experience in coordinating schedules and managing client communications. • Comfortable learning and adapting to new tools and operational procedures.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Seattle, WA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Seattle, Washington. In this Contract to permanent role, you will play a pivotal part in ensuring seamless organization, communication, and project management across various departments. The ideal candidate will thrive in a dynamic environment, managing schedules, maintaining records, and supporting billing and estimation processes with precision. Responsibilities: • Maintain and organize client and project files across both digital and physical platforms, ensuring information is accurate and up-to-date. • Oversee scheduling by managing calendars, coordinating client appointments, and ensuring timely communication with stakeholders. • Assist in preparing estimates by entering project scopes into templates, verifying accuracy, and reconciling changes against budgets. • Prepare, review, and track invoices while managing follow-ups on outstanding payments in collaboration with accounting teams. • Support meeting preparation, vendor coordination, and material sample tracking to ensure smooth project workflows. • Monitor and document design revisions, approvals, and client communications to maintain project consistency. • Create and maintain shared folders, checklists, and reports to facilitate project progress tracking. • Assist with procurement by tracking expenses, managing receipts, and maintaining organized expense logs. • Provide general administrative support to streamline daily operations and remove obstacles for team members.
2025-10-20T19:23:45Z