<p><strong>Job Title: Assistant Managing Clerk</strong></p><p><strong> Location: </strong>On-site, 5 days/week – New York, NY</p><p><strong> Start Date: </strong>ASAP</p><p><strong> Pay Rate: </strong>$40+/hour</p><p><strong> Employment Type: </strong>Temp-to-Perm<strong> </strong></p><p><strong> </strong></p><p><br></p><p><strong>About the Role</strong></p><p>Our client is seeking a detail-oriented and knowledgeable Assistant Managing Clerk to support their Litigation Department. This role is pivotal in assisting the Managing Clerk and collaborating with attorneys and legal assistants to ensure the accurate and timely handling of legal documents across state and federal courts.</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Liaise with court personnel regarding service, filing, and retrieval of legal documents</li><li>Coordinate service of process with external vendors</li><li>Distribute court documents and updates to attorneys and legal staff</li><li>Prepare documents for electronic filing, including hyperlinking and bookmarking</li><li>File documents via state and federal courts’ electronic systems</li><li>Maintain litigation records and calendar deadlines using CourtAlert Case Management</li><li>Advise attorneys and staff on filing procedures, attorney admissions, and pro hac vice applications</li><li>Ensure compliance with Federal and State Court Rules</li><li>Perform other duties as assigned </li></ul>
An Assistant Managing Clerk is a key member of the firm’s Litigation Department and<br>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The<br>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff<br>concerning the management of legal papers, service of process and filing in both state<br>and federal courts. The successful candidate will have knowledge of the various court<br>systems and their electronic filing programs.<br><br>Responsibilities<br>Liaise with court personnel related to the service, filing and retrieval of papers.<br>Arrange and manage service of process with outside vendors.<br>Distribute court documents and status updates to attorneys and legal assistants.<br>Preparation of documents for electronic filing in state and federal courts in compliance<br>with each individual Court’s specifications, including hyperlinking and bookmarking.<br>Filing documents in the state and federal courts’ electronic filing systems.<br>Enter litigation documents and create calendar deadline reminders in Case<br>Management Docketing System (CourtAlert Case Management).<br>Provide guidance to attorneys and legal assistants on local, state, and federal filing<br>procedures, including attorneys’ admissions and pro hac vice applications.<br>Knowledge of the Federal and State Court Rules a Must.<br>Other responsibilities as needed.
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
<p>Are you seeking an opportunity to contribute your organizational and analytical skills to the world of intellectual property? An exciting opportunity is available for a detail-oriented <strong>Patent Docketing Specialist</strong> to join a dynamic team within the legal field. This role offers the chance to support critical patent filing, prosecution, and maintenance processes while working alongside talented professionals at the forefront of innovation. <strong>Though this position is remote, at this time candidates need to be local to the Minneapolis, MN or Denver, CO areas.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately analyze and docket new patent application filings, office actions, formalities, and other correspondence related to patent matters.</li><li>Review documents from the USPTO, international patent offices, and foreign agents to ensure deadlines are identified and docketed following established procedures.</li><li>Maintain accurate records in the IP docket database and conduct periodic system audits as needed.</li><li>Monitor open due dates and proactively follow up with attorneys or internal client teams, advancing deadlines per country-specific laws and procedural guidelines.</li><li>Generate and distribute relevant docket reports to attorneys and internal teams based on established practices.</li><li>Create new docket records within the IP database system and assist with patent file intake, transfer-outs, and corresponding audits.</li><li>Collaborate with attorneys, support staff, and other docketing professionals to handle overflow or provide administrative assistance as required.</li></ul>
We are looking for a detail-oriented accounting and administrative detail oriented. This role requires proficiency in record-keeping and data management to support the operations. The ideal candidate will excel in maintaining accuracy and efficiency in all assigned responsibilities. <br> Responsibilities: • Process accounts payable and accounts receivable transactions, ensuring accuracy and timeliness. • Maintain and update financial records using QuickBooks and other relevant software. • Perform data entry tasks to organize and manage invoices and payment documentation. • Oversee payroll operations, ensuring employees are compensated accurately and on time. • Prepare and review invoices for processing, verifying compliance with organizational policies. • Assist in compiling financial reports and statements for review and approval. • Ensure compliance with local regulations and guidelines in all financial activities. • Collaborate with team members to improve administrative and accounting processes. • Manage and safeguard sensitive financial and personnel records.
<p>Robert Half Legal is seeking a highly organized and detail-oriented Pre-Litigation Legal Support Specialist with 2-3 years of experience, to assist attorneys and clients in the critical preparation stages of legal matters in Houston, Texas. This contract role invites a motivated professional to support pre-litigation activities through drafting, research, and document review while keeping the process streamlined and efficient.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Assist attorneys in drafting demand letters, correspondence, and documentation needed for pre-litigation strategies.</li><li>Review, organize, and manage legal files, including client records and evidence, ensuring all materials are readily accessible.</li><li>Conduct factual research and gather relevant information, including reviewing police reports, medical records, and related documents.</li><li>Coordinate communication between clients, opposing parties, witnesses, experts, and legal teams to facilitate case progress.</li><li>Calendar and track pre-litigation deadlines to ensure timely submission of materials.</li><li>Support settlement negotiations by organizing and maintaining evidence, records, and communication documentation.</li><li>Prepare pre-litigation reports and summaries for attorneys in advance of potential litigation.</li><li>Ensure compliance with applicable legal standards and procedures in all pre-litigation phases.</li></ul>
<p>Robert Half is recruiting Court Runners for a long-term, part-time contract opportunity. Ideal candidates will have an associate or bachelor’s degree and an interest in the legal field. Those earning currently earning their degree are also encouraged to apply!</p><p><br></p><p>This position will involve visiting local courts daily or multiple times a week and review court filings. Court Runners will collect legal documents based on requirements established through training on the key filings, rulings, and data. They will scan the documents into a database for client access. Court Runners will be interacting with key court personnel to ensure getting appropriate and speedy access to relevant documents.</p><p><br></p><p>Project Details:</p><p>• Hourly pay rate: $18/hour</p><p>• Start Date: September/October</p><p>• Location: onsite Shelby County (TN)</p><p>• Duration: 1+ year, with the possibility of extension</p><p>• Work Hours: Monday – Friday, part-time varied hours/week during first shift business hours</p><p><br></p><p>Requirements:</p><p>• Associates Degree, bachelor’s degree, paralegal certificate/degree (completed or in progress)</p><p>• 2+ years of experience in a professional office environment</p><p>• Experience with Outlook, Excel, and scanning documents</p><p>• Strong communication skills to meet with court personnel</p><p><br></p><p>For immediate consideration, please reply with:</p><p>1) Your updated resume in Word format</p><p>2) Your availability to interview with Robert Half this week</p><p>3) Any time off needs you have through 12/30/2025</p><p><br></p>
We are looking for a dedicated Legal Support specialist to join our team in Houston, Texas. This Contract to permanent position focuses on assisting the intake department with client onboarding, sales strategies, and operational oversight. The ideal candidate will play a key role in improving processes, mentoring team members, and ensuring an exceptional experience for prospective clients.<br><br>Responsibilities:<br>• Assist the Intake Manager in managing department operations, including scheduling, workload distribution, and monitoring daily performance.<br>• Mentor and support team members to enhance their sales techniques and client service skills.<br>• Utilize consultative sales strategies to qualify and convert prospective leads into signed cases, demonstrating attention to detail and empathy.<br>• Collaborate with the Intake Manager to track and analyze sales metrics such as conversion rates and response times.<br>• Partner with the marketing team to streamline lead follow-up and ensure accurate tracking of prospective clients.<br>• Identify and implement process improvements to increase departmental efficiency and improve client experiences.<br>• Maintain precise documentation of leads, calls, and conversions using intake software.<br>• Prepare regular performance reports for the Intake Manager and firm leadership.<br>• Act as a role model and escalation point for intake staff, promoting high standards of professionalism and client care.
