<p>A well-regarded and established Orange County law firm is seeking an experienced <strong>Legal Secretary</strong> with <strong>5+ years of civil litigation defense</strong> background to join their team. </p><p><br></p><p>This Legal Secretary opportunity is five days in office. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and litigation support to attorneys handling complex civil defense matters.</li><li>Prepare, format, and file pleadings, discovery, motions, and other legal documents in both state and federal courts.</li><li>Manage attorney calendars, deadlines, and case scheduling; coordinate meetings, depositions, and court appearances.</li><li>Maintain case files (electronic and physical), ensuring accuracy and compliance with firm procedures.</li><li>Communicate with clients, courts, and opposing counsel in a professional manner.</li><li>Handle billing, time entry, and other administrative tasks as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum <strong>5 years’ experience</strong> as a litigation secretary in a civil defense practice.</li><li>Strong knowledge of <strong>state and federal court rules, e-filing procedures, and trial preparation</strong>.</li><li>Proficiency with Microsoft Office Suite; experience with document management and billing systems preferred.</li><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.</li><li>Professional communication skills, both written and verbal, with strong attention to detail.</li></ul><p><strong>Why Join:</strong></p><ul><li>Work with a respected Orange County law firm with a longstanding reputation for excellence.</li><li>Support a collaborative team of attorneys dedicated to providing high-quality defense representation.</li><li>Competitive compensation and benefits package offered.</li></ul><p>To apply, submit resumes to Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>An established and rapidly growing company in <strong>San Marcos</strong> is seeking a detail-oriented and proactive <strong>HR Specialist</strong> to join their Human Resources team. This position offers the opportunity to work across multiple HR functions, supporting both day-to-day operations and long-term strategic initiatives. The ideal candidate is someone who enjoys balancing compliance and employee engagement — someone who’s equally comfortable processing paperwork as they are improving HR processes.</p><p><br></p><p><u>🔹 </u><strong><u>Key Responsibilities:</u></strong></p><ul><li>Support employee onboarding, benefits administration, and performance review coordination.</li><li>Assist in implementing HR policies and ensuring compliance with state and federal laws.</li><li>Maintain accurate and confidential employee records and HR data systems.</li><li>Respond to employee inquiries regarding benefits, policies, and payroll.</li><li>Collaborate with managers to support employee relations and engagement activities.</li><li>Assist with HR reporting, audits, and process improvements.</li></ul>
<p>A dynamic and well-established <strong>real estate firm in Carlsbad</strong> is seeking an experienced <strong>Office Manager</strong> to oversee daily operations, support a busy team, and ensure the office runs seamlessly. This role blends administrative excellence, client interaction, and organizational leadership — ideal for someone who thrives in a fast-paced, relationship-driven environment. As the central hub of the office, you’ll coordinate administrative functions, manage vendor relationships, assist with onboarding, and keep communication flowing between agents, property managers, and clients.</p><p><br></p><p><u>💼 </u><strong><u>Key Responsibilities</u></strong></p><ul><li>Oversee day-to-day office operations, including scheduling, supply management, and vendor coordination.</li><li>Support agents and property managers with document preparation, listings, and transaction files.</li><li>Maintain organized systems for contracts, leases, and compliance documentation.</li><li>Assist with client communications and ensure all interactions reflect the company’s professionalism and brand standards.</li><li>Manage office budgets, invoices, and expense reporting.</li><li>Coordinate team meetings, events, and trainings.</li><li>Contribute to onboarding and HR support for new hires.</li></ul>
<p>Robert Half is proud to partner with one of Riverside's most well-established, respected law firms that is looking to bring on an experienced Senior Attorney to join its team. The firm specializes in civil litigation, primarily focusing on public entity defense cases that range from employment discrimination and medical malpractice to constitutional law claims and jail-related lawsuits. This role offers the opportunity to work on high-profile federal cases and contribute to impactful legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage civil litigation cases from inception through trial, including overseeing all phases of case progression.</p><p>• Conduct discovery processes, including depositions of experts and plaintiffs.</p><p>• Draft and argue motions, including motions for summary judgment, while preparing complex legal briefs.</p><p>• Represent clients in court appearances and hearings with professionalism and precision.</p><p>• Prepare and file pleadings in alignment with case requirements.</p><p>• Collaborate with clients, carriers, opposing counsel, and witnesses to ensure effective communication and case strategy.</p><p>• Meet billable hour requirements of 1,920 annually, averaging 160 per month.</p><p>• Provide detailed case analysis and legal strategy recommendations to clients and partners.</p>
<p>A highly regarded <strong>multi-provider medical office in Encinitas</strong> is searching for a compassionate and organized <strong>Front Office Scheduler</strong> to join their patient-focused team.</p><p>This position is ideal for someone who thrives in a healthcare environment and takes pride in delivering exceptional service. You’ll be responsible for coordinating appointments, assisting patients with registration, and ensuring the front office runs smoothly for both patients and staff.</p><p><u>📋 </u><strong><u>Responsibilities:</u></strong></p><ul><li>Greet patients and visitors in a warm, professional manner.</li><li>Schedule and confirm patient appointments across multiple providers.</li><li>Verify insurance information and collect copays at check-in.</li><li>Manage provider calendars and resolve scheduling conflicts proactively.</li><li>Maintain accurate patient data in the EHR system.</li><li>Assist with referrals, authorizations, and incoming calls.</li><li>Support the clinical team with administrative needs and ensure compliance with HIPAA guidelines.</li></ul>
<p>Our <strong>healthcare client in San Luis Rey</strong> is seeking a proactive <strong>Collections Specialist</strong> to manage outstanding patient and insurance balances within the revenue cycle department. The ideal candidate has prior experience handling medical collections, understands insurance follow-up procedures, and thrives in a fast-paced, results-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Follow up on unpaid insurance claims and patient balances to ensure timely reimbursement.</li><li>Contact insurance companies regarding claim denials, underpayments, and appeals.</li><li>Initiate patient outreach for outstanding self-pay balances with professionalism and empathy.</li><li>Record all collection activities in the billing system, ensuring documentation accuracy.</li><li>Work closely with billing and posting teams to correct errors and resubmit claims.</li><li>Review EOBs and identify opportunities to improve collection efficiency.</li><li>Maintain compliance with HIPAA and Fair Debt Collection Practices Act (FDCPA) standards.</li><li>Generate weekly collection reports and aging summaries for management.</li></ul>
<p>Looking to grow your accounting career? Robert Half is seeking a detail-oriented and motivated Staff Accountant to support our clients in managing critical financial operations. As a Staff Accountant, you will be responsible for ensuring the accuracy of financial statements, account reconciliations, and month-end closings. Your role is pivotal in maintaining compliance and contributing to financial reporting processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and maintain accurate financial records, including journal entries, general ledger reconciliations, and supporting schedules. </li><li>Assist in month-end and year-end closing processes.</li><li>Analyze financial data and prepare financial reports for review by management.</li><li>Perform account reconciliations to ensure accuracy and compliance.</li><li>Process accounts payable and accounts receivable transactions as needed.</li><li>Support audits by preparing documentation and answering inquiries.</li><li>Monitor financial data and resolve discrepancies in a timely manner.</li></ul><p><br></p>
<p>Robert Half is seeking a professional and friendly Receptionist to handle front desk responsibilities for a growing organization. As the first point of contact for clients, visitors, and staff, the ideal candidate will have excellent communication, multitasking skills, and a professional demeanor. This is a great opportunity for a detail-oriented individual to join a dynamic and fast-paced team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors to the office, offering excellent customer service.</li><li>Manage and route incoming calls, responding to inquiries or directing calls to appropriate staff.</li><li>Schedule and coordinate meetings, appointments, and conference rooms as needed.</li><li>Maintain a neat and organized reception area to provide a positive impression for clients and guests.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Assist with administrative tasks, such as data entry, maintaining office directories, and ordering supplies.</li><li>Provide support to various staff members or departments as needed.</li><li>Observe and enforce office policies, procedures, and guidelines.</li></ul><p><br></p>
<p>We are looking for a talented Financial Analyst to join our team in Rancho Cucamonga, California. In this role, you will play a vital part in supporting financial operations, providing insights, and ensuring compliance with internal controls. The ideal candidate will have a strong background in financial analysis, advanced Excel skills, and experience with business systems. Please call Brigitte Mendez @ 909-717-4037 if interested or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain the annual budget, ensuring accuracy and alignment with company goals.</p><p>• Prepare monthly forecasts and weekly financial updates to provide timely insights for decision-making.</p><p>• Execute month-end close procedures, including reconciliation and reporting tasks.</p><p>• Generate comprehensive monthly financial reports to summarize performance and highlight key trends.</p><p>• Conduct ad-hoc financial analyses to address business needs and support strategic planning.</p><p>• Evaluate and test internal controls to ensure compliance with regulatory standards.</p><p>• Collaborate with cross-functional teams to analyze and improve cash flow processes.</p><p>• Utilize advanced Excel functionalities to optimize financial models and streamline reporting.</p><p>• Leverage knowledge of business systems to enhance efficiency in financial operations.</p>
<p>Robert Half is seeking a highly-skilled and resourceful Executive Assistant to provide high-level administrative support to a senior executive or leadership team within a fast-paced, dynamic organization. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to ensure day-to-day operations run smoothly. This is a fantastic opportunity for a candidate with excellent organizational and communication skills who thrives on managing details and anticipating needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements, both domestic and international.</li><li>Prepare, edit, and organize professional correspondence, reports, presentations, and other communications.</li><li>Serve as a gatekeeper, handling incoming calls, emails, and meeting requests for the executive.</li><li>Plan and coordinate events, conferences, and other leadership engagements, ensuring a seamless experience.</li><li>Handle confidential and time-sensitive information with discretion and professionalism.</li><li>Conduct research and compile data to support executive decision-making and project planning.</li><li>Liaise between internal departments and external stakeholders on behalf of the executive.</li><li>Oversee special projects, ensuring timely completion and adherence to organizational goals.</li><li>Provide mentoring or guidance to junior administrative staff, as necessary.</li></ul><p><br></p>
<p>We are looking for an experienced Marketing Manager to lead strategic retail marketing initiatives for a manufacturing company in the beauty industry. This role focuses on driving brand presence across retail and digital platforms while ensuring consistent communication and messaging. The ideal candidate will play a pivotal role in overseeing marketing strategies, managing a team, and collaborating across departments to achieve business growth.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement comprehensive marketing strategies to enhance brand visibility and drive growth across retail and digital channels.</p><p>• Lead product launches, promotional campaigns, and retailer-specific marketing activities to ensure alignment with company objectives.</p><p>• Collaborate with cross-functional teams, including Sales, Trade Marketing, Finance, and Creative, to optimize product flow and category performance.</p><p>• Manage the marketing team, setting clear priorities and providing guidance to ensure timely and precise execution.</p><p>• Oversee digital marketing efforts, including website development, analytics, and media strategies, to maximize online engagement.</p><p>• Monitor and manage the marketing budget, ensuring effective allocation of resources to achieve goals.</p><p>• Analyze market trends and performance metrics to identify opportunities for growth and improvement.</p><p>• Support retail partners and drive distribution expansion in a competitive marketplace.</p><p>• Ensure consistent brand messaging across all communication platforms to maintain a strong brand identity.</p><p>• Utilize financial expertise to manage forecasting, budgeting, and decision-making processes related to marketing initiatives.</p>
We are looking for a detail-oriented and experienced Senior Accountant to join our team in Huntington Beach, California. In this role, you will oversee and maintain accurate financial records, ensuring compliance with accounting standards and regulations. This position involves managing financial reporting, supervising an Accounts Receivable team member, and supporting various accounting processes to contribute to the organization's overall financial health.<br><br>Responsibilities:<br>• Prepare and maintain comprehensive financial records to track assets, liabilities, income, and expenses.<br>• Oversee the month-end close process, including journal entries, account reconciliations, and financial statement preparation.<br>• Manage and reconcile the general ledger to ensure accurate financial reporting.<br>• Process payroll and ensure compliance with reporting requirements.<br>• Oversee accounts payable, including invoice verification, coding, and proper account allocation.<br>• Reconcile bank accounts on a monthly basis and address any discrepancies or bank-related inquiries.<br>• Supervise and mentor an Accounts Receivable team member to ensure efficient operations.<br>• Support external audits by compiling required documentation and addressing auditor inquiries.<br>• Utilize QuickBooks Online and Microsoft Office Suite to manage daily accounting tasks effectively.<br>• Stay updated on and adhere to generally accepted accounting principles (GAAP) and industry standards.
<p>We are looking for a detail-oriented Operation Specialist to join our team on a contract basis in Carlsbad, California. In this role, you will be responsible for accurately entering and managing data while supporting various administrative tasks. This position requires strong organizational skills and proficiency in handling digital tools to ensure seamless workflow and data accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update data with precision and efficiency across multiple platforms.</p><p>• Organize and maintain digital and physical files to ensure easy access and proper storage.</p><p>• Perform calculations and verify data accuracy to eliminate errors.</p><p>• Scan and digitize documents while ensuring all files are properly categorized.</p><p>• Respond to email correspondence promptly and professionally.</p><p>• Utilize Microsoft Excel and Word to create and edit documents and spreadsheets.</p><p>• Conduct routine checks to validate data integrity and resolve discrepancies.</p><p>• Support customer service activities by providing accurate data and documentation.</p><p>• Prepare reports and summaries as needed to assist in business operations.</p><p>• Collaborate with team members to streamline data entry processes and improve efficiency.</p>
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
We are looking for a detail-oriented Accounting Assistant to support our financial operations in San Diego, California. This role involves managing daily accounting tasks, ensuring accurate record-keeping, and assisting with both accounts payable and receivable processes. The ideal candidate will bring strong organizational skills and a commitment to maintaining financial accuracy.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions with precision and timeliness.<br>• Record financial data and maintain accurate accounting records using QuickBooks.<br>• Verify, review, and process invoices to ensure proper documentation and approval.<br>• Perform regular data entry tasks to support the accounting department.<br>• Assist in reconciling accounts and resolving discrepancies.<br>• Generate financial reports and summaries as requested by management.<br>• Communicate effectively with vendors and clients to address payment-related inquiries.<br>• Support month-end and year-end closing processes.<br>• Maintain compliance with company policies and accounting standards.<br>• Collaborate with team members to improve accounting procedures and workflows.
<p>We are looking for an experienced Odoo Developer to join our team on a long-term contract basis. This role is to design and implement tailored solutions using Odoo to support key business operations. The ideal candidate will possess strong technical expertise and a collaborative mindset to work closely with stakeholders and ensure seamless system integration.</p><p><br></p><p><strong>Must-Haves:</strong></p><p>• Hands-on experience with Odoo v18</p><p>• Strong expertise in the Inventory App</p><p>• Proven ability to build and maintain external integrations (preferably ERP)</p><p>• Experience with on-prem Odoo deployments (not just cloud)</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Develop custom modules and functionalities within the Odoo platform to address unique business needs, with a focus on warehouse management.</p><p>• Integrate Odoo with external systems, including Oracle, to facilitate efficient data exchange and operational workflows.</p><p>• Gather and analyze requirements from business leads and stakeholders, translating them into clear technical specifications.</p><p>• Serve as the primary administrator for Odoo, managing user roles, system configurations, and maintaining alignment with organizational processes.</p><p>• Build and maintain APIs to support system communication and enhance application interoperability.</p><p>• Document development processes and system configurations to ensure clarity and future scalability.</p><p>• Collaborate with cross-functional teams to troubleshoot and resolve software issues promptly.</p><p>• Utilize Python and JavaScript to create robust, scalable solutions within the Odoo framework.</p>
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
<p>A rapidly expanding construction and engineering company headquartered in <strong>Carlsbad</strong> is looking for a detail-oriented and dependable <strong>File Clerk</strong> to join its administrative support team. This role is essential in maintaining accurate, organized, and compliant records across multiple departments including project management, accounting, human resources, and safety compliance. This position is perfect for someone who thrives in a structured environment, enjoys organizing information, and takes pride in supporting a busy office. You will play a key role in ensuring that physical and electronic records are easily accessible, properly categorized, and stored according to company retention policies and industry regulations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Create and maintain both physical and electronic filing systems for project documentation, employee files, and vendor records.</li><li>Scan, upload, and label documents into shared drives and internal databases, ensuring accuracy and consistency in file naming conventions.</li><li>Retrieve records as requested by managers, supervisors, or auditors in a timely and professional manner.</li><li>Review incoming paperwork for completeness, accuracy, and appropriate signatures before filing.</li><li>Maintain confidentiality of sensitive data including HR, payroll, and project-related documentation.</li><li>Assist the compliance team in organizing permits, safety certifications, and inspection reports for state and federal audits.</li><li>Coordinate with the accounting department to file invoices, purchase orders, and payment confirmations.</li><li>Regularly audit existing file systems to identify and correct inconsistencies, missing information, or duplicates.</li><li>Support front office staff with general administrative duties including scanning, copying, and mail distribution.</li><li>Manage document archiving and retention schedules according to company policy and state requirements.</li></ul>
<p>An established <strong>executive team in Solana Beach</strong> is seeking a highly organized and professional <strong>Executive Assistant</strong> to provide comprehensive support in a fast-paced, dynamic environment. This role requires exceptional judgment, discretion, and a polished communication style to manage priorities and ensure seamless day-to-day operations. The ideal candidate is resourceful, proactive, and thrives in an environment where no two days are the same. You’ll handle complex scheduling, correspondence, event coordination, and confidential matters — helping leadership stay focused on strategy and growth.</p><p><br></p><p><u>🌟 </u><strong><u>Responsibilities</u></strong></p><ul><li>Manage calendars, meetings, and travel arrangements with precision and attention to detail.</li><li>Serve as the point of contact between executives, clients, and internal teams.</li><li>Prepare correspondence, presentations, and reports for leadership.</li><li>Organize and coordinate board meetings, team events, and offsite activities.</li><li>Handle confidential information with integrity and professionalism.</li><li>Track deadlines, follow-ups, and action items to ensure timely completion.</li><li>Anticipate executive needs and resolve issues proactively.</li></ul>
We are looking for an experienced Accounting Manager to join our team in Irvine, California. This role is essential to overseeing key accounting functions, including general ledger management, accounts payable, and procurement. With a focus on leases, fixed assets, and Oracle Projects, the Accounting Manager will play a critical role in ensuring accurate financial reporting and analysis.<br><br>Responsibilities:<br>• Oversee daily general ledger accounting activities to ensure accuracy and compliance with regulations.<br>• Manage accounts payable and procurement processes, with a focus on leases, fixed assets, and Oracle Projects.<br>• Lead and mentor a team of accounting professionals, fostering growth and collaboration.<br>• Coordinate and execute the monthly, quarterly, and annual financial close processes.<br>• Prepare and review financial statements, ensuring timely and accurate reporting.<br>• Collaborate with cross-functional teams to resolve complex accounting issues and improve processes.<br>• Support the Assistant Controller with internal and external reporting requirements.<br>• Ensure compliance with relevant accounting standards and internal policies.<br>• Provide updates and insights to accounting leadership on financial matters.<br>• Participate in audits, ensuring all documentation and reconciliations are completed accurately.
We are looking for a talented Video Editor to join our team in Poway, California. In this long-term contract role, you will play an essential part in creating high-quality video content that aligns with project goals and engages audiences. If you have a passion for storytelling through visuals and enjoy collaborating with creative teams, this position is an excellent fit.<br><br>Responsibilities:<br>• Edit and assemble raw video footage into refined, detail-oriented content that meets creative and technical standards.<br>• Utilize Adobe Premiere Pro and Adobe After Effects to enhance video quality through effects, transitions, and animations.<br>• Collaborate with production teams to develop engaging visual narratives for various projects.<br>• Ensure all video deliverables are optimized for digital platforms and meet project specifications.<br>• Manage video file organization, storage, and version control throughout the production process.<br>• Conduct quality checks to ensure all videos are free of errors and meet branding guidelines.<br>• Stay updated on trends and techniques in video editing and production to bring fresh ideas to the team.<br>• Work closely with stakeholders to understand project requirements and ensure timely delivery of content.
We are looking for an experienced Controller to oversee document management processes and ensure the accuracy and organization of critical records. This role requires a meticulous individual who excels at maintaining control over documentation workflows. The ideal candidate will have a strong background in document handling and scanning techniques.<br><br>Responsibilities:<br>• Manage and oversee document control processes to ensure records are accurately maintained and easily accessible.<br>• Implement and maintain systems for efficient document scanning and storage.<br>• Review and verify scanned documents for accuracy and completeness.<br>• Develop and enforce protocols for compiling and organizing documents.<br>• Collaborate with team members to streamline document workflows and enhance efficiency.<br>• Ensure compliance with company policies and regulatory requirements related to document handling.<br>• Troubleshoot issues related to scanning equipment and document storage systems.<br>• Train staff on best practices for document control and scanning procedures.<br>• Monitor and report on document management performance metrics.<br>• Provide recommendations for improving document control processes.
We are looking for an experienced Certified Payroll Specialist to join our team in Irvine, California. In this Contract-to-permanent role, you will play a key part in ensuring payroll compliance and accuracy within the construction industry. This position requires meticulous attention to detail and a strong understanding of prevailing wage laws and certified payroll processes.<br><br>Responsibilities:<br>• Ensure adherence to federal, state, and local prevailing wage regulations, including the Davis-Bacon Act.<br>• Collect, review, and validate certified payroll reports submitted by subcontractors and vendors.<br>• Utilize software tools such as Tracker, Prism, and the Department of Industrial Relations portal to manage payroll data.<br>• Follow up with subcontractors to ensure timely and accurate payroll submissions, managing communication with approximately 50 vendors.<br>• Verify overtime entries and ensure hours are categorized and logged correctly.<br>• Conduct thorough reviews of payroll reports generated by the internal team to confirm accuracy and compliance.<br>• Maintain consistent communication with vendors and contractors to address compliance issues and documentation requirements.<br>• Support audit processes by preparing necessary documentation for internal and external reviews.
<p>Join an organization that is making a difference in people's lives every day! Our client, a mission-driven nonprofit organization, is seeking a dedicated and enthusiastic Customer Service Representative to be the face of their operations. This role is ideal for a compassionate and detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to the success of a nonprofit organization focused on positive impact.</p><p><br></p><p>The Customer Service Representative will play an essential role in connecting the organization with its stakeholders, providing excellent support, and ensuring a seamless experience for donors, members, and program participants. This position requires strong communication skills, problem-solving abilities, and a passion for helping others.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide exceptional customer service by answering inquiries via phone, email, and live chat, addressing stakeholder needs in a courteous and efficient manner.</li><li>Assist donors, members, and program participants with questions related to services, events, and organization initiatives.</li><li>Resolve issues, concerns, and conflicts promptly while maintaining a positive and professional demeanor.</li><li>Accurately enter customer information into the organization’s database and maintain records with the highest confidentiality standards.</li><li>Collaborate with internal teams to follow up on customer inquiries and ensure issues are addressed in a timely manner.</li><li>Support program enrollment processes and provide guidance to participants when needed.</li><li>Monitor and manage customer feedback, ensuring timely responses and contributing ideas for service improvement.</li><li>Assist with special projects as directed by the customer service and leadership teams.</li></ul><p><br></p>
<p>A respected and innovative <strong>instrument manufacturing company in San Marcos</strong> is seeking a proactive and detail-oriented <strong>Customer Service Representative</strong> to provide world-class support to clients in the scientific and technical fields. This is a fantastic opportunity for someone who thrives on problem-solving, clear communication, and building long-term customer relationships. You’ll work closely with sales, logistics, and production teams to ensure that every order and inquiry is handled with precision and care.</p><p><br></p><p><u>🧩 </u><strong><u>Responsibilities:</u></strong></p><ul><li>Respond to customer inquiries via phone and email regarding products, pricing, and order status.</li><li>Process orders, issue quotes, and manage returns and replacements.</li><li>Collaborate with internal departments to track shipments and resolve order discrepancies.</li><li>Maintain accurate customer records and documentation in the CRM system.</li><li>Support the sales team with lead follow-up, account updates, and contract details.</li><li>Provide product knowledge support and troubleshooting guidance.</li><li>Contribute to continuous improvement in customer service procedures.</li></ul>
