We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies. Responsibilities: • Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines. • Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration. • Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts. • Process purchase orders, track vendor contracts, and assist with preparing bid packages. • Maintain accurate property management files and ensure all vendor insurance documents are current. • Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll. • Monitor janitorial logs and address issues promptly to uphold property standards. • Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented. • Coordinate office supply inventory and manage elevator reports. • Assist the Property Manager with identifying and implementing property-specific initiatives.

• Proven customer service experience with a focus on delivering exceptional tenant and vendor support. • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook. • Strong organizational skills and attention to detail for managing administrative tasks and documentation. • Experience with financial management processes, such as billing, accounts receivable, and invoice coding. • Ability to work independently and demonstrate resourcefulness in problem-solving. • Familiarity with property management operations and vendor coordination. • Excellent communication skills to interact professionally with tenants, vendors, and team members. • Reliable and punctual with a consistent commitment to task completion.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Tysons Corner, VA
onsite
Temporary
18.00 - 18.50 USD / Hourly
We are looking for a dedicated Admin Services Coordinator to join our team in Toms River, New Jersey. This long-term contract position requires an individual with strong organizational skills and a commitment to providing excellent service to tenants, vendors, and contractors. The role involves managing administrative tasks, supporting property operations, and ensuring compliance with company policies. Responsibilities: • Manage tenant work order systems and ensure timely resolution of requests in alignment with company guidelines. • Build and maintain positive relationships with tenants, vendors, and contractors to foster collaboration. • Oversee financial processes by coding invoices, preparing tenant billings, and ensuring payments align with contracts. • Process purchase orders, track vendor contracts, and assist with preparing bid packages. • Maintain accurate property management files and ensure all vendor insurance documents are current. • Administer and prepare various accounting reports, including accounts receivable, general ledger, and rent roll. • Monitor janitorial logs and address issues promptly to uphold property standards. • Support sustainability initiatives and corporate directives, ensuring innovative practices are implemented. • Coordinate office supply inventory and manage elevator reports. • Assist the Property Manager with identifying and implementing property-specific initiatives.
2025-10-17T19:04:41Z