<p><u>Position Overview</u></p><p>The Accounting & Operations Manager will support the CFO in overseeing accounting functions and daily operations for a luxury residential design-build firm specializing in custom homes. This is a hands-on role with a strong emphasis on accounting, billing, project administration, and overall organizational efficiency. The ideal candidate is detail-oriented, technologically savvy, and confident in communicating with clients, vendors, and team members.</p><p><br></p><p><u>Key Responsibilities</u></p><ul><li>Prepare and process client invoices for new construction projects</li><li>Prepare and process client invoices for service work</li><li>Manage AR reports and follow up on overdue balances</li><li>Set up vendors and maintain compliance documents on file</li><li>Enter and process accounts payable according to payment schedules</li><li>Track job costs</li><li>Process bi-weekly payroll data entry through ADP</li><li>Maintain payroll records</li><li>Track government/tax filings in partnership with a senior manager (ADP files reports)</li><li>Draft, review, and manage contracts and change orders</li><li>Organize and maintain project files</li><li>Manage vendor files and compliance documents</li><li>Support team members with permitting and inspection scheduling</li><li>Maintain accurate general ledger records in QuickBooks</li><li>Generate regular financial reports</li><li>Assist with phones, scheduling, office administration, and management communication</li><li>Communicate directly with clients regarding billing, contracts, and scheduling</li></ul>

<p><u>Qualifications</u></p><ul><li>QuickBooks proficiency is required</li><li>6+ years of accounting experience (ideally in small/mid size businesses and construction)</li><li>Familiarity with other accounting and service platforms such as Jobber, HouseCall, or ServiceTitan is a plus</li><li>Excellent written and verbal communication skills, able to interact confidently and professionally with clients, vendors, and colleagues</li><li>Strong organizational skills with attention to detail and accuracy</li><li>Proactive, self-motivated, and able to manage multiple priorities in a fast-paced environment</li></ul><p><br></p>

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