We are seeking a highly organized, tech-savvy, and professional Executive Assistant to provide critical support to executives and ensure smooth daily operations. As an essential part of the leadership team, the Executive Assistant will manage schedules, coordinate meetings and travel, streamline workflows, and assist with automation initiatives. This role requires exceptional communication, organizational abilities, and proficiency with digital tools. Key Responsibilities:<ol><li>Calendar and Schedule Management:</li></ol><ul><li>Maintain accurate schedules, prioritize appointments, and coordinate complex calendars for executives.</li><li>Organize meetings across departments and time zones, including preparing materials and agendas.</li></ul><ol><li>Travel Coordination:</li></ol><ul><li>Book travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Ensure timely reimbursements for expenses according to company policy.</li></ul><ol><li>Administrative Support:</li></ol><ul><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Serve as a trusted point of contact between the executive office and internal/external stakeholders.</li></ul><ol><li>Workflow Automation and Process Improvement:</li></ol><ul><li>Support cross-functional teams by implementing process improvements and automating workflows to ensure operational efficiency.</li><li>Assist executives in leveraging AI, CRM systems, and digital tools for improved functionality.</li></ul><ol><li>Communication Management:</li></ol><ul><li>Screen and prioritize emails, calls, and other forms of communication.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul><ol><li>Event Coordination:</li></ol><ul><li>Organize and execute company events, team meetings, and executive retreats.</li><li>Collaborate with other departments to ensure successful event planning and execution.</li></ul>

Qualifications and Skills:<ul><li>Experience:</li><li>4+ years of proven experience as an Executive Assistant, Administrative Coordinator, or similar role </li><li>Experience working in a fast-paced and dynamic environment is a plus.</li><li>Education:</li><li>Bachelor’s degree in Business Administration, Communications, or a related field (preferred).</li><li>Technical Proficiency:</li><li>Advanced knowledge of Microsoft Office Suite, Google Workspace, and CRM platforms.</li><li>Familiarity with workflow automation tools like Slack, Asana, or Trello.</li><li>Soft Skills:</li><li>Strong written and verbal communication skills </li><li>Exceptional attention to detail, proactive problem-solving abilities, and a service-oriented mindset.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Diego, CA
remote
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
We are seeking a highly organized, tech-savvy, and professional Executive Assistant to provide critical support to executives and ensure smooth daily operations. As an essential part of the leadership team, the Executive Assistant will manage schedules, coordinate meetings and travel, streamline workflows, and assist with automation initiatives. This role requires exceptional communication, organizational abilities, and proficiency with digital tools. Key Responsibilities:<ol><li>Calendar and Schedule Management:</li></ol><ul><li>Maintain accurate schedules, prioritize appointments, and coordinate complex calendars for executives.</li><li>Organize meetings across departments and time zones, including preparing materials and agendas.</li></ul><ol><li>Travel Coordination:</li></ol><ul><li>Book travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Ensure timely reimbursements for expenses according to company policy.</li></ul><ol><li>Administrative Support:</li></ol><ul><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Serve as a trusted point of contact between the executive office and internal/external stakeholders.</li></ul><ol><li>Workflow Automation and Process Improvement:</li></ol><ul><li>Support cross-functional teams by implementing process improvements and automating workflows to ensure operational efficiency.</li><li>Assist executives in leveraging AI, CRM systems, and digital tools for improved functionality.</li></ul><ol><li>Communication Management:</li></ol><ul><li>Screen and prioritize emails, calls, and other forms of communication.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul><ol><li>Event Coordination:</li></ol><ul><li>Organize and execute company events, team meetings, and executive retreats.</li><li>Collaborate with other departments to ensure successful event planning and execution.</li></ul>
2025-09-12T16:05:52Z