We are looking for a detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position with part-time hours, offering a hybrid work arrangement that includes on-site collaboration on Tuesdays and Wednesdays. In this role, you will play a key part in managing financial documentation and providing administrative support within the real estate industry. Responsibilities: • Organize and review invoices and reports using Yardi and Power BI to identify expenses eligible for reserve reimbursement. • Prepare comprehensive documentation packages, including invoices and summary sheets, for submission to asset managers. • Track the status of reimbursement requests and maintain accurate records throughout the process. • Collaborate with team members during on-site meetings to ensure seamless coordination. • Assist in compiling replacement reserve account documentation for physical property improvements, such as flooring or roofing. • Provide administrative support by maintaining organized files and ensuring attention to detail in all tasks. • Contribute to the preparation of expense-related summaries and reports. • Learn and adapt to new systems with training provided by the team. • Communicate effectively with internal stakeholders to streamline administrative processes. • Support tracking and documentation efforts related to reimbursement workflows.

• Proven experience in administrative roles, preferably within the real estate or property management industry. • Proficiency in Yardi and Microsoft Power BI for financial and data analysis tasks. • Strong organizational skills and attention to detail. • Ability to review and compile financial documentation accurately. • Familiarity with expense reimbursement processes and tracking. • Effective communication skills for collaboration with team members and asset managers. • Capacity to learn new systems and adapt to evolving workflows. • Availability to work on-site two days per week and manage part-time hours efficiently.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Saint Paul, MN
onsite
Temporary
22.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position with part-time hours, offering a hybrid work arrangement that includes on-site collaboration on Tuesdays and Wednesdays. In this role, you will play a key part in managing financial documentation and providing administrative support within the real estate industry. Responsibilities: • Organize and review invoices and reports using Yardi and Power BI to identify expenses eligible for reserve reimbursement. • Prepare comprehensive documentation packages, including invoices and summary sheets, for submission to asset managers. • Track the status of reimbursement requests and maintain accurate records throughout the process. • Collaborate with team members during on-site meetings to ensure seamless coordination. • Assist in compiling replacement reserve account documentation for physical property improvements, such as flooring or roofing. • Provide administrative support by maintaining organized files and ensuring attention to detail in all tasks. • Contribute to the preparation of expense-related summaries and reports. • Learn and adapt to new systems with training provided by the team. • Communicate effectively with internal stakeholders to streamline administrative processes. • Support tracking and documentation efforts related to reimbursement workflows.
2025-09-17T21:58:46Z