We are looking for a detail-oriented Executive Assistant to join our team in Minneapolis, Minnesota. This Contract-to-Permanent position offers an exciting opportunity to provide high-level administrative support to the Executive Director and assist with key organizational operations for a healthcare non-profit. The ideal candidate will be adept at multitasking, managing schedules, and handling sensitive information with discretion. Responsibilities:• Coordinate and manage the Executive Director’s calendar, organize virtual meetings, and send Zoom invitations with timely reminders.• Prepare meeting notes, memos, reports, and presentations, ensuring accuracy and professionalism.• Maintain files and databases using Google Drive, and process expense reports with attention to detail.• Track project progress, conduct research, and collaborate with the communications team for seamless execution.• Support the planning and execution of the annual conference, including vendor coordination, purchase orders, and quality assurance.• Handle confidential information related to donors, members, and organizational operations with utmost discretion and compliance.• Provide logistical support for mail pick-up and attend evening meetings as required.• Assist with general administrative tasks such as correspondence, email communications, and scheduling.• Travel as needed to support the annual conference and other organizational events.

• High School Diploma required; an Associate degree or some college coursework is preferred.• Minimum of 3 years of administrative experience in an office environment.• Proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and Zoom.• Excellent written and verbal communication skills in English.• Ability to work collaboratively with colleagues and interact professionally with the general public.• Willingness to learn and effectively use the Zeck platform.• Familiarity with Mac-based software.• Capacity to work from a home office with appropriate equipment and workspace accommodation

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Minneapolis, MN
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team in Minneapolis, Minnesota. This Contract-to-Permanent position offers an exciting opportunity to provide high-level administrative support to the Executive Director and assist with key organizational operations for a healthcare non-profit. The ideal candidate will be adept at multitasking, managing schedules, and handling sensitive information with discretion. Responsibilities:• Coordinate and manage the Executive Director’s calendar, organize virtual meetings, and send Zoom invitations with timely reminders.• Prepare meeting notes, memos, reports, and presentations, ensuring accuracy and professionalism.• Maintain files and databases using Google Drive, and process expense reports with attention to detail.• Track project progress, conduct research, and collaborate with the communications team for seamless execution.• Support the planning and execution of the annual conference, including vendor coordination, purchase orders, and quality assurance.• Handle confidential information related to donors, members, and organizational operations with utmost discretion and compliance.• Provide logistical support for mail pick-up and attend evening meetings as required.• Assist with general administrative tasks such as correspondence, email communications, and scheduling.• Travel as needed to support the annual conference and other organizational events.
2025-09-12T16:34:13Z