We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Saint Paul, Minnesota. In this role, you will play a crucial part in managing documentation, auditing reports, and tracking reimbursement processes for expenses. This position offers an opportunity to work within the dynamic real estate and facilities management industry, contributing to the smooth operation of asset management activities. Responsibilities:• Audit and analyze invoices from various software systems. • Audit reports to ensure accuracy and compliance with reimbursement policies.• Compile and organize documentation required for submitting expenses to asset managers.• Track the status of reimbursement requests and maintain detailed records of progress.• Collaborate with property management teams to locate and verify invoices for reserve accounts.• Assist in the preparation of reports detailing expenses and reimbursement activities.• Maintain organized records and documentation to support property reserve accounts and reimbursements.• Learn and adapt to new software systems as needed.• Provide administrative support to asset management teams, ensuring timely submission of documents.• Communicate effectively with internal and external stakeholders regarding reimbursement processes.

• Proven experience in administrative roles with strong organizational skills.• Ability to work with documents and invoices, ensuring accuracy and compliance.• Familiarity with property management processes is a plus. • Proficiency in learning and adapting to new software systems, such as Yardi or Power BI.• Excellent attention to detail and ability to audit reports thoroughly.• Strong written and verbal communication skills for coordinating with teams and stakeholders.• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.• Previous experience in data entry.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Saint Paul, MN
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Saint Paul, Minnesota. In this role, you will play a crucial part in managing documentation, auditing reports, and tracking reimbursement processes for expenses. This position offers an opportunity to work within the dynamic real estate and facilities management industry, contributing to the smooth operation of asset management activities. Responsibilities:• Audit and analyze invoices from various software systems. • Audit reports to ensure accuracy and compliance with reimbursement policies.• Compile and organize documentation required for submitting expenses to asset managers.• Track the status of reimbursement requests and maintain detailed records of progress.• Collaborate with property management teams to locate and verify invoices for reserve accounts.• Assist in the preparation of reports detailing expenses and reimbursement activities.• Maintain organized records and documentation to support property reserve accounts and reimbursements.• Learn and adapt to new software systems as needed.• Provide administrative support to asset management teams, ensuring timely submission of documents.• Communicate effectively with internal and external stakeholders regarding reimbursement processes.
2025-09-17T14:24:07Z