Non-profit is seeking a dedicated Administrative Assistant to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA. Responsibilities:• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.• Process payroll, ensuring timesheets are accurate and submitted on time.• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.• Collaborate on updating employee handbooks and assist with occasional investigations when required.• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.• Handle general administrative support, including expense reports and other operational tasks.• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.

Qualifications: • Minimum of 5 years of experience in administrative support.• Spanish fluency is strongly preferred. • Experience with HR administration is preferred.• Experience in event planning, travel coordination, and logistics management.• Exposure to payroll oversight is preferred.• Exceptional organizational and communication skills, with the ability to manage multiple priorities.• Empathetic and detail-oriented approach when interacting with team members and stakeholders.

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Redwood City, CA
onsite
Contract / Temporary to Hire
28.00 - 30.00 USD / Hourly
Non-profit is seeking a dedicated Administrative Assistant to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA. Responsibilities:• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.• Process payroll, ensuring timesheets are accurate and submitted on time.• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.• Collaborate on updating employee handbooks and assist with occasional investigations when required.• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.• Handle general administrative support, including expense reports and other operational tasks.• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.
2025-09-29T23:24:07Z