Charlie Gilmur with Robert Half is looking for a highly organized and versatile Office Manager to oversee key administrative and financial operations in Portland, Oregon. This role involves managing financial records across multiple entities, preparing payroll, and supporting HR activities for a small team. Additionally, the position includes personal assistant duties, requiring flexibility and a proactive approach to various day-to-day tasks. Responsibilities:• Maintain and organize financial records for six business entities, ensuring accuracy and compliance.• Compile, analyze, and prepare financial reports to support decision-making processes.• Process monthly billing and invoicing in a timely and efficient manner.• Administer semi-monthly payroll for both employees and contractors.• Manage 401(k) administration and oversee basic HR tasks, including employee onboarding and benefits.• Utilize Sage software to handle financial data and reporting.• Act as a personal assistant by scheduling appointments, ordering supplies, and managing other daily tasks.• Facilitate smooth office operations by addressing administrative needs and ensuring workflows are streamlined.• Collaborate with team members to support organizational goals and priorities. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013303871

• Proven experience in office management or as a personal assistant. • Strong organizational skills and attention to detail. • Proficiency with Sage software is highly preferred. • Advanced knowledge of Microsoft Excel for financial tracking and reporting. • Ability to multitask and adapt to varied responsibilities. • Excellent communication skills and a detail-oriented approach. • Experience in payroll and HR administration is beneficial. • Positive attitude and patience in handling diverse tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Portland, OR
onsite
Permanent
- USD / Yearly
Charlie Gilmur with Robert Half is looking for a highly organized and versatile Office Manager to oversee key administrative and financial operations in Portland, Oregon. This role involves managing financial records across multiple entities, preparing payroll, and supporting HR activities for a small team. Additionally, the position includes personal assistant duties, requiring flexibility and a proactive approach to various day-to-day tasks. Responsibilities:• Maintain and organize financial records for six business entities, ensuring accuracy and compliance.• Compile, analyze, and prepare financial reports to support decision-making processes.• Process monthly billing and invoicing in a timely and efficient manner.• Administer semi-monthly payroll for both employees and contractors.• Manage 401(k) administration and oversee basic HR tasks, including employee onboarding and benefits.• Utilize Sage software to handle financial data and reporting.• Act as a personal assistant by scheduling appointments, ordering supplies, and managing other daily tasks.• Facilitate smooth office operations by addressing administrative needs and ensuring workflows are streamlined.• Collaborate with team members to support organizational goals and priorities. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013303871
2025-09-23T18:44:22Z