The Grants and Contracts Analyst holds responsibility for the comprehensive oversight of an assigned portfolio of grants and finance billing activities. This includes, but is not limited to, budget input into funder systems, preparation and submission of invoices to funders, receivables tracking and balance monitoring, contract management, expenditure validation, contract closeouts, and performing spending checks Key Responsibilities:Portfolio Management:<ul><li>Oversee assigned contract portfolios from initial registration through to closeout. (Source: DFST2025 - Midyear Update.pdf)</li></ul>Billing and Reporting:<ul><li>Plan, organize, and ensure timely processing of contract vouchers and billing packages.</li><li>Submit required reports to government and private funding sources as appropriate. (Source: DFST2025 - Midyear Update.pdf)</li></ul>Ledger and Reconciliation:<ul><li>Analyze, review, and reconcile General Ledger accounts by program.</li><li>Validate reimbursements to ensure totals do not exceed contract amounts.</li></ul>Revenue and Expenditure Management:<ul><li>Ensure contract revenues and expenditures align with appropriate general ledger accounts.</li></ul>Receivables Oversight:<ul><li>Initiate timely follow-up on outstanding accounts receivable balances.</li><li>Respond to grantor requests as required.</li></ul>Team Collaboration:<ul><li>Partner with team members to meet departmental project deadlines and objectives.</li></ul>Data Management and Reporting:<ul><li>Develop and prepare Excel schedules, control reports, and analysis sheets.</li><li>Generate and analyze financial and performance reports.</li></ul>Audit Support:<ul><li>Assist with individual program audits and contribute to organizational year-end audits.</li></ul>Forecasting and Analysis:<ul><li>Provide forecasts and funding analyses for assigned programs or new potential funding opportunities.</li></ul>Budgeting:<ul><li>Coordinate with FP& A to create budget narratives for assigned programs.</li><li>Assist in developing budgets aligned with funder requirements and organizational practices.</li></ul>Subcontractor Management:<ul><li>Monitor subcontractor compliance, invoices, payments, and reporting requirements.</li></ul>Additional Duties:<ul><li>Perform miscellaneous tasks related to contract and grant management as assigned.</li></ul>Skills and Qualifications:<ul><li>Strong analytical and organizational skills to ensure accuracy in billing, reconciliation, and reporting.</li><li>Proficiency in Excel and other financial tools for creating schedules, control reports, and detailed analyses.</li><li>Excellent communication and collaboration abilities to work effectively across departments and with external funders.</li><li>Familiarity with general ledger account reconciliations and contract compliance requirements.</li></ul>

Budget Processes, Financial Reporting, Microsoft Excel, Financial Edge, Financial Planning & Analysis (FP& A)

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New York, NY
onsite
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
The Grants and Contracts Analyst holds responsibility for the comprehensive oversight of an assigned portfolio of grants and finance billing activities. This includes, but is not limited to, budget input into funder systems, preparation and submission of invoices to funders, receivables tracking and balance monitoring, contract management, expenditure validation, contract closeouts, and performing spending checks Key Responsibilities:Portfolio Management:<ul><li>Oversee assigned contract portfolios from initial registration through to closeout. (Source: DFST2025 - Midyear Update.pdf)</li></ul>Billing and Reporting:<ul><li>Plan, organize, and ensure timely processing of contract vouchers and billing packages.</li><li>Submit required reports to government and private funding sources as appropriate. (Source: DFST2025 - Midyear Update.pdf)</li></ul>Ledger and Reconciliation:<ul><li>Analyze, review, and reconcile General Ledger accounts by program.</li><li>Validate reimbursements to ensure totals do not exceed contract amounts.</li></ul>Revenue and Expenditure Management:<ul><li>Ensure contract revenues and expenditures align with appropriate general ledger accounts.</li></ul>Receivables Oversight:<ul><li>Initiate timely follow-up on outstanding accounts receivable balances.</li><li>Respond to grantor requests as required.</li></ul>Team Collaboration:<ul><li>Partner with team members to meet departmental project deadlines and objectives.</li></ul>Data Management and Reporting:<ul><li>Develop and prepare Excel schedules, control reports, and analysis sheets.</li><li>Generate and analyze financial and performance reports.</li></ul>Audit Support:<ul><li>Assist with individual program audits and contribute to organizational year-end audits.</li></ul>Forecasting and Analysis:<ul><li>Provide forecasts and funding analyses for assigned programs or new potential funding opportunities.</li></ul>Budgeting:<ul><li>Coordinate with FP& A to create budget narratives for assigned programs.</li><li>Assist in developing budgets aligned with funder requirements and organizational practices.</li></ul>Subcontractor Management:<ul><li>Monitor subcontractor compliance, invoices, payments, and reporting requirements.</li></ul>Additional Duties:<ul><li>Perform miscellaneous tasks related to contract and grant management as assigned.</li></ul>Skills and Qualifications:<ul><li>Strong analytical and organizational skills to ensure accuracy in billing, reconciliation, and reporting.</li><li>Proficiency in Excel and other financial tools for creating schedules, control reports, and detailed analyses.</li><li>Excellent communication and collaboration abilities to work effectively across departments and with external funders.</li><li>Familiarity with general ledger account reconciliations and contract compliance requirements.</li></ul>
2025-09-15T14:48:57Z