We are looking for a Facilities Coordinator to join our team on a contract basis in Irvine, California. In this role, you will provide critical administrative and operational support to ensure the seamless functioning of site operations. This position requires strong organizational skills, effective communication, and the ability to coordinate with vendors and stakeholders to maintain a well-run facility. Responsibilities: • Schedule and coordinate vendor activities, site inspections, and service appointments. • Maintain accurate records of vendor interactions, service requests, and site operations. • Assist in preparing reports on site performance, vendor activities, and operational metrics. • Respond to routine inquiries from staff, vendors, and clients in a thorough and timely manner. • Support the implementation of site procedures, protocols, and compliance initiatives. • Organize and maintain documentation, including operational manuals and site records. • Track and report on key performance indicators (KPIs) to monitor operational efficiency. • Coordinate site meetings and prepare materials to support effective communication. • Provide support for front desk operations, including greeting visitors and managing inquiries. • Collaborate with the mailroom lead to ensure smooth day-to-day site operations.

• 0-2 years of experience in an administrative or operational support role. • Strong organizational abilities and keen attention to detail. • Proficiency in Microsoft Office Suite, particularly Excel and Outlook. • Excellent written and verbal communication skills. • Ability to manage multiple tasks and prioritize effectively in a dynamic environment. • Basic understanding of customer service principles and practices. • Willingness to work onsite and travel to client locations as needed. • Flexibility to adapt to occasional overtime requirements.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
remote
Temporary
20.00 - 23.00 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in Irvine, California. In this role, you will provide critical administrative and operational support to ensure the seamless functioning of site operations. This position requires strong organizational skills, effective communication, and the ability to coordinate with vendors and stakeholders to maintain a well-run facility. Responsibilities: • Schedule and coordinate vendor activities, site inspections, and service appointments. • Maintain accurate records of vendor interactions, service requests, and site operations. • Assist in preparing reports on site performance, vendor activities, and operational metrics. • Respond to routine inquiries from staff, vendors, and clients in a thorough and timely manner. • Support the implementation of site procedures, protocols, and compliance initiatives. • Organize and maintain documentation, including operational manuals and site records. • Track and report on key performance indicators (KPIs) to monitor operational efficiency. • Coordinate site meetings and prepare materials to support effective communication. • Provide support for front desk operations, including greeting visitors and managing inquiries. • Collaborate with the mailroom lead to ensure smooth day-to-day site operations.
2025-09-24T15:39:22Z