We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing high-level support to executives and teams. As part of the Printing/Publishing industry, you will play a vital role in ensuring seamless operations and effective communication across departments. This is a long-term contract position offering stability and growth opportunities. Responsibilities: • Coordinate and manage calendars, appointments, and schedules for Sales Managers, ensuring optimal time management. • Prepare and organize presentations, reports, and documentation for meetings and executive reviews. • Track sales activities, pipelines, and follow-up tasks to support the sales team’s workflow. • Generate and distribute regular reports on sales performance, opportunities, and trends. • Ensure timely completion of deadlines related to quotes, proposals, and client communications. • Monitor sales and operations reports to identify delays, missed opportunities, and bottlenecks. • Facilitate collaboration between sales, operations, production, purchasing, installation, and finance departments to ensure smooth project transitions. • Organize pre-planning meetings, prepare agendas, and share updates with relevant stakeholders. • Coordinate sales projects by tracking milestones, timelines, and progress effectively. • Act as a liaison between Sales Managers and the sales organization to ensure seamless communication.

• Bachelor’s degree in Business, Marketing, or a related field is preferred. • Minimum of 3 years of experience in administrative or sales support roles, with executive support experience being a plus. • Proficiency in administrative procedures and data entry, ensuring accuracy and reliability. • Strong organizational and time management skills to handle multiple priorities efficiently. • Excellent communication skills, both written and verbal, to interact with clients and team members. • Ability to maintain professionalism and confidentiality when handling sensitive information. • Experience with sales operations and supporting teams in a dynamic environment. • Proficient in using office software and tools to create reports, presentations, and manage records.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing high-level support to executives and teams. As part of the Printing/Publishing industry, you will play a vital role in ensuring seamless operations and effective communication across departments. This is a long-term contract position offering stability and growth opportunities. Responsibilities: • Coordinate and manage calendars, appointments, and schedules for Sales Managers, ensuring optimal time management. • Prepare and organize presentations, reports, and documentation for meetings and executive reviews. • Track sales activities, pipelines, and follow-up tasks to support the sales team’s workflow. • Generate and distribute regular reports on sales performance, opportunities, and trends. • Ensure timely completion of deadlines related to quotes, proposals, and client communications. • Monitor sales and operations reports to identify delays, missed opportunities, and bottlenecks. • Facilitate collaboration between sales, operations, production, purchasing, installation, and finance departments to ensure smooth project transitions. • Organize pre-planning meetings, prepare agendas, and share updates with relevant stakeholders. • Coordinate sales projects by tracking milestones, timelines, and progress effectively. • Act as a liaison between Sales Managers and the sales organization to ensure seamless communication.
2025-11-06T17:24:18Z