The Office Administrator plays a critical role in ensuring the smooth functioning of office operations, managing administrative tasks, and providing support to senior managers. In this Part Time, Contract to hire position, this individual will be responsible for interacting with visitors and clients, handling scheduling, maintaining supplies and facilities, and addressing administrative inquiries. Additionally, this position will support senior managers by overseeing travel arrangements, preparing reports, and assisting with meeting plans. • Receive and direct visitors and clients; answer, screen and transfer inbound phone calls, maintain the voicemail system for the office general number• Maintain the common office meeting room schedule calendar• Perform general clerical duties including; photocopying, scanning, fax and mail; opening, sorting and distributing incoming correspondence. Administer the account(s) for the mailboxes, registered mailing addresses and courier company accounts. • Resolve administrative problems and inquiries; prepare written responses as required• Local administration and coordination with landlord. Coordinate maintenance of office and office kitchen equipment. Ensure kitchen and storerooms are maintained in a clean and orderly manner and issue instructions to cleaning staff when necessary. • Maintain office supplies inventory, including MOL marketing materials, and office kitchen supplies. • Prepare meeting rooms and coordinate clean up as required. • Provide Personal Assistance (PA) support to the senior managers based in the Houston office. • Coordinate and maintain records for staff. • Handle requests for information and data• Record, compile, transcribe meeting minutes as requested. • Manage travel arrangements for staff and visitors as requested. • Schedule and coordinate meetings and prepare schedules. • Prepare PowerPoint presentations from materials provided by staff. • Required to be on call outside of office hours in emergencies• Other duties as assigned.

Qualifications:<ul><li>Proven experience in office administration and PA roles.</li><li>Strong interpersonal and communication skills, with the ability to interact professionally with clients and staff.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Problem-solving skills and ability to resolve administrative inquiries independently.</li><li>Flexibility to work outside office hours during emergencies when needed.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Houston, TX
onsite
Contract / Temporary to Hire
20.00 - 25.00 USD / Hourly
The Office Administrator plays a critical role in ensuring the smooth functioning of office operations, managing administrative tasks, and providing support to senior managers. In this Part Time, Contract to hire position, this individual will be responsible for interacting with visitors and clients, handling scheduling, maintaining supplies and facilities, and addressing administrative inquiries. Additionally, this position will support senior managers by overseeing travel arrangements, preparing reports, and assisting with meeting plans. • Receive and direct visitors and clients; answer, screen and transfer inbound phone calls, maintain the voicemail system for the office general number• Maintain the common office meeting room schedule calendar• Perform general clerical duties including; photocopying, scanning, fax and mail; opening, sorting and distributing incoming correspondence. Administer the account(s) for the mailboxes, registered mailing addresses and courier company accounts. • Resolve administrative problems and inquiries; prepare written responses as required• Local administration and coordination with landlord. Coordinate maintenance of office and office kitchen equipment. Ensure kitchen and storerooms are maintained in a clean and orderly manner and issue instructions to cleaning staff when necessary. • Maintain office supplies inventory, including MOL marketing materials, and office kitchen supplies. • Prepare meeting rooms and coordinate clean up as required. • Provide Personal Assistance (PA) support to the senior managers based in the Houston office. • Coordinate and maintain records for staff. • Handle requests for information and data• Record, compile, transcribe meeting minutes as requested. • Manage travel arrangements for staff and visitors as requested. • Schedule and coordinate meetings and prepare schedules. • Prepare PowerPoint presentations from materials provided by staff. • Required to be on call outside of office hours in emergencies• Other duties as assigned.
2025-10-21T20:19:01Z