<p>We are seeking a detail-oriented Administrative Coordinator for a short-term, full-time contract of approximately six weeks. This position requires an organized individual who can work independently while maintaining accuracy and confidentiality. The ideal candidate will have strong administrative skills and thrive in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and maintain both physical and electronic files to ensure easy access and accuracy.</li><li>Accurately transcribe dictation and produce high-quality documents.</li><li>Prepare, proofread, and edit documents with attention to detail.</li><li>Manage electronic filing and record-keeping efficiently.</li><li>Perform scanning, photocopying, and document indexing to maintain proper records.</li><li>Coordinate schedules, appointments, and meetings to support smooth operations.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Assist with administrative tasks and deadlines to support the team effectively. </li></ul><p><br></p>
<p>Robert Half is partnering with a growing organization in search of a <strong>Project Coordinator</strong> to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.</li><li>Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.</li><li>Monitor project progress, identify potential risks or delays, and escalate issues when needed.</li><li>Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.</li><li>Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.</li><li>Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.</li></ul>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Oversee and monitor work orders, ensuring timely dispatch and follow-up through completion.</p><p>• Prepare and process purchase orders and maintain accurate records.</p><p>• Draft and distribute daily notifications for after-hours work activities.</p><p>• Verify that all vendor certificates of insurance are current and compliant.</p><p>• Coordinate set-ups for conference centers and meeting spaces.</p><p>• Provide general administrative support to the facilities management team.</p><p>• Collaborate with vendors and contractors to ensure tasks are completed efficiently.</p><p>• Maintain spreadsheets and organize documentation for facilities-related activities.</p><p>• Address inquiries and resolve issues related to facilities operations.</p>
<p>Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed.</p><p><br></p><p>How you will make an impact:</p><p>· Create and maintain credit history records</p><p>· Set up new client accounts</p><p>· Document daily collection activity</p><p>· Complete collection effort calls</p><p>· Reviewing and approving credit holds</p><p>· Generate legal collections documents</p><p>· Spreadsheet Maintenance</p><p>· Perform payment reconciliations</p><p>· Assist customer service department</p><p>· Develop and schedule payment plans</p>
<p>We are looking for an Events Coordinator to support the planning and organization of meetings, conferences, and events of varying sizes. This is a Contract position based in NY, NY, where you will play a key role in ensuring seamless event execution and attendee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate logistics for meetings, conferences, and events, ensuring all details are meticulously planned.</p><p>• Manage communication with vendors, venues, and stakeholders to align on event requirements.</p><p>• Facilitate conference calls and meetings to discuss event objectives and progress.</p><p>• Oversee the setup and breakdown of event spaces, ensuring everything runs smoothly.</p><p>• Track event budgets and maintain accurate records of expenses.</p><p>• Provide on-site support during events to address any issues promptly.</p><p>• Prepare post-event reports, including feedback and analysis to improve future events.</p><p>• Collaborate with team members to ensure all deadlines and deliverables are met.</p><p>• Maintain detailed documentation of event plans and schedules for reference.</p><p>• Ensure compliance with all safety regulations and protocols during events.</p>
<p>We are looking for a dedicated Clinical Placement Coordinator to join our team in New York, New York. In this long-term contract position, you will play a key role in managing clinical placements and ensuring smooth operations for our nursing programs. This is an excellent opportunity for an experienced, detail-oriented individual to contribute to the education sector while supporting the next generation of healthcare providers.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with program directors to assess and address student placement needs each semester.</p><p>• Maintain and update records of facility-specific requirements for orientations and electronic health record training.</p><p>• Ensure compliance with changing facility requirements by promptly communicating updates to faculty and students.</p><p>• Confirm clinical placements with hospital and clinic coordinators through effective follow-up communication.</p><p>• Prepare and manage adjunct coordinator schedules for payroll purposes.</p><p>• Communicate finalized placement agreements to program directors and address any changes proactively.</p><p>• Facilitate student onboarding at assigned facilities, ensuring adherence to all necessary requirements.</p><p>• Participate in new student orientations to provide guidance and support.</p><p>• Perform additional related duties as assigned to support program operations.Clinical Placement Coordinator</p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring the office runs efficiently and effectively.<br>• Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Assist with receptionist duties, including welcoming visitors and handling front desk operations.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Prepare and distribute correspondence, reports, and other documents in a timely manner.<br>• Monitor and manage office supplies, placing orders as necessary to maintain inventory.<br>• Support team members with various ad hoc tasks and special projects.<br>• Maintain a clean and organized office environment to promote productivity.
<p>50,000 - 50,000</p><p><br></p><p>benefits:</p><ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul><p><br></p><p>We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.</p><p>• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.</p><p>• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.</p><p>• Oversee the timely and accurate submission of annual reports from local organizations.</p><p>• Maintain and update electronic records and databases to ensure accessibility and accuracy.</p><p>• Collaborate on special projects and initiatives as assigned by organizational leadership.</p><p>• Support the coordination of meetings and events to advance the mission of the organization.</p>
<p>We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.</p><p>• Prepare and generate reports to support compliance and departmental needs.</p><p>• Manage and respond to inbound calls, providing attentive assistance to clients and team members.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Ensure timely and accurate completion of administrative duties to support compliance initiatives.</p><p>• Collaborate with team members to maintain efficient workflows and processes.</p><p>• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.</p><p>• Handle sensitive information with discretion and confidentiality.</p><p>• Support the department in meeting deadlines and achieving organizational goals.</p>
<p>Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul><p><br></p>
<p>Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.</p><p>• Draft and edit letters, memos, and other business correspondence with precision.</p><p>• Communicate and maintain accurate records to support fundraising efforts.</p><p>• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.</p><p>• Perform general office tasks such as answering calls, data entry, and maintaining records.</p><p>• Handle confidential materials and liaise with high-profile individuals with discretion.</p><p>• Provide administrative support for special projects as needed.</p><p>• Act as a point of contact for internal and external inquiries, delivering excellent service.</p><p>• Assist in creating and distributing reports and presentations for leadership.</p><p>• Ensure office supplies and resources are adequately stocked and organized.</p>
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This is a contract position where you will play a key role in ensuring smooth office operations and providing excellent support to staff and clients. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly.<br>• Maintain and update records in the database, ensuring accuracy and completeness.<br>• Assist with office operations, including handling incoming and outgoing mail and packages.<br>• Provide general administrative support for ongoing projects, ensuring deadlines are met.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Organize and manage office supplies, ensuring availability for daily operations.<br>• Support the scheduling and coordination of meetings and appointments.<br>• Uphold a detail-oriented and welcoming office environment for staff and visitors.
We are looking for a detail-oriented Administrative Assistant to join our catering sales team on a short-term contract basis in New York, New York. This role is ideal for someone with a passion for events and hospitality, who is eager to gain insight into the planning and coordination of private events. The position is fully onsite and requires a strong background in administrative support and customer service.<br><br>Responsibilities:<br>• Provide administrative support to the Private Events Sales department, ensuring smooth operations.<br>• Manage inbound calls and respond promptly to inquiries related to event coordination.<br>• Perform data entry tasks with accuracy and maintain organized records.<br>• Assist the sales team with scheduling, documentation, and other administrative tasks.<br>• Act as the first point of contact for clients, offering attentive and courteous service.<br>• Support event planning activities by coordinating logistics and tracking progress.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Handle receptionist duties, including greeting visitors and managing correspondence.<br>• Utilize Microsoft Office Suite for documentation, reporting, and communication purposes.
<p>We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations.</p><p>• Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists.</p><p>• Assist in planning and executing events involving members, ensuring all logistical aspects are addressed.</p><p>• Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes.</p><p>• Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation.</p><p>• Provide administrative support for various projects, ensuring deadlines and objectives are met.</p><p>• Handle inbound calls and inquiries, delivering excellent communication and customer service.</p><p>• Utilize tools like Concur for expense management and vendor invoice processing efficiently.</p><p>• Ensure accuracy and organization in data entry and file management.</p><p>• Support leadership with ad hoc tasks as needed to maintain operational efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.<br>• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.<br>• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.<br>• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures while following detailed instructions.<br>• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.<br>• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Toms River, New Jersey. </p><p>Responsibilities:</p><p>• Process policies, certificates, endorsements, correspondence, and other administrative tasks efficiently and accurately.</p><p>• Prepare certificates and Auto ID cards in alignment with team requirements.</p><p>• Organize and maintain electronic files in compliance with company standards.</p><p>• Operate and manage office equipment, including fax machines, copiers, and other tools.</p><p>• Address routine issues independently and escalate complex matters to the Service Team when necessary.</p><p>• Create and manage account-specific workflows and service plans using Sagitta and WorkSmart.</p><p>• Sort, distribute, and manage incoming mail and other clerical duties.</p><p>• Collaborate with the team to address additional administrative support needs as required.</p><p>• Ensure adherence to company policies, procedures, and guidelines in all tasks.</p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Parsippany, New Jersey. This is a Contract to permanent position, offering the opportunity to support various office operations while contributing to the smooth functioning of business activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a detail-oriented approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is maintained and orders are placed as needed.<br>• Coordinate and execute event logistics, including setup, breakdown, and catering arrangements.<br>• Schedule and prepare for meetings, ensuring all necessary materials and technology are in place.<br>• Assist with office relocation activities, such as organizing, packing, and overseeing the transition.<br>• Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents.<br>• Conduct surveys using SurveyMonkey and distribute them to the client base.<br>• Design content using Canva and assist with posting on LinkedIn and other social media platforms.<br>• Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations.<br>• Provide support with answering inbound calls and handling receptionist duties.<br>• Perform accurate data entry and maintain records with attention to detail.
<p>Robert Half is seeking a highly organized and proactive Administrative Assistant to join a local team. In this role, you will provide crucial support to ensure smooth daily operations within a fast-paced office environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare and edit documents, reports, and presentations</li><li>Handle phone calls, emails, and correspondence with professionalism</li><li>Maintain accurate filing systems and organize office records</li><li>Support accounts payable/receivable and expense reporting</li><li>Order office supplies and manage inventory</li><li>Welcome guests and provide outstanding customer service</li><li>Assist with special projects as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with general office operations, including scheduling and coordinating meetings.<br>• Act as the first point of contact for visitors by greeting and directing them appropriately.<br>• Prepare and organize documents, reports, and correspondence.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Support team members with administrative tasks to ensure deadlines are met.<br>• Coordinate communication between departments to enhance workflow efficiency.<br>• Manage filing systems and ensure all records are properly organized.
<p>We are seeking a dedicated Patient Financial Coordinator to join our team in Bridgewater, NJ. In this role, you will assist patients with understanding and managing their financial accounts, provide guidance on insurance coverage, and support payment options. This position offers an opportunity to make a meaningful impact in patient financial services within the healthcare industry.</p><p><br></p><ul><li>Consult with patients to explain financial obligations, clarify policies, and establish clear payment expectations.</li><li>Record and maintain accurate patient insurance information in electronic systems.</li><li>Provide cost estimates for upcoming treatments and communicate financial responsibilities.</li><li>Collect payments, allocate funds correctly, and manage patient accounts throughout treatment.</li><li>Reconcile weekly financial reports to ensure obligations have been met.</li><li>Review patient accounts to identify and resolve outstanding balances efficiently.</li><li>Collaborate with finance teams to address claims, insurance issues, and account correspondence.</li><li>Respond to patient inquiries regarding billing, financial policies, and claims submissions.</li><li>Perform other duties as assigned to support the financial coordination process.</li></ul>
<p>We are looking for a Benefits Coordinator to join a team in Conshohocken, Pennsylvania. This contract-to-permanent position offers a hybrid work environment, combining remote work with on-site collaboration. In this role, you will play a key part in supporting compensation and benefits administration, coordinating employee benefits processes, and ensuring compliance with applicable regulations. If you thrive in a dynamic, team-oriented environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Assist in administering compensation and benefits programs, including maintaining salary structures, updating pay data, and ensuring accuracy in HR systems.</p><p>• Coordinate benefits enrollment, life event changes, and open enrollment activities, collaborating with brokers and vendors to address routine issues.</p><p>• Prepare reports and maintain records to support audits and compliance with federal and state regulations.</p><p>• Conduct market data gathering and benchmarking to assist with compensation analysis and annual processes such as merit increases and bonus cycles.</p><p>• Address employee inquiries about pay and benefits, escalating complex issues as needed and providing clear communication materials.</p><p>• Utilize software tools such as Office Suite, Workday, and Pay Factors/PayScale to manage benefits and compensation processes effectively.</p><p>• Work closely with the Compensation & Benefits Manager to ensure smooth operation of benefits programs and resolve discrepancies.</p><p>• Monitor and administer leave of absence and COBRA processes with attention to detail.</p><p>• Support vendor management activities, including tracking program updates and resolving benefit-related claims.</p><p>• Collaborate with internal teams to enhance employee satisfaction and engagement through effective benefits communication.</p>
We are looking for a skilled Workday Administrator to join our team in New York, New York, within the Financial Services industry. This Contract to permanent position involves collaborating closely with HR, Finance leads, IT teams, and external consultants to optimize Workday systems and ensure their seamless alignment with organizational goals. The successful candidate will play a key role in maintaining system accuracy, enhancing processes, and providing ongoing support for Workday functionalities.<br><br>Responsibilities:<br>• Collaborate with cross-functional teams including HR, Finance, and IT to configure and optimize Workday modules.<br>• Validate data accuracy and oversee the setup of business processes within Workday.<br>• Develop and maintain custom reports to support organizational needs.<br>• Provide ongoing troubleshooting and support for Workday systems.<br>• Ensure system configurations align with business requirements and industry standards.<br>• Partner with external consultants to implement and test Workday solutions.<br>• Identify opportunities for long-term system enhancements and recommend improvements.<br>• Facilitate efficient integration of APIs for seamless system connectivity.<br>• Support configuration management to maintain system integrity.<br>• Document and manage business requirements for Workday functionalities.